Purchase Microsoft Products
UB has partnered with Microsoft for special pricing, in-store pickups and free shipping on all standard orders for institutional purchases of Surface tablets, laptops and accessories.
Unsure How Your Department Selects Products?
Not all brands and types of notebooks, desktops and tablets can be easily supported by the campus IT staff. Contact your information technology support staff for assistance. Find the support staff for your unit, department or academic area.
Purchase Microsoft with State Funds
Use the Procurement Card (PCard) for state funds.
Use State PCard for Campus Delivery
In partnership with Microsoft, UB has opened an online Microsoft Store for faculty and staff to purchase laptops, tablets, and many other Microsoft accessories at discounted prices for campus delivery using a PCard.
1. Shop for items online at the UB Microsoft Store and add to cart
2. Review order summary
3. Provide campus shipping address
4. Provide PCard payment information via secure form
5. Review and place your order
Online Store Requirements
Faculty and staff must use a buffalo.edu email address and departmental PCard when shopping at the UB Microsoft Store. External email addresses and personal credit cards will not be accepted.
Use State PCard for In-Store Pickup
Identify yourself as a University at Buffalo employee who is making an educational purchase. This will ensure you receive UB’s applicable discounts and special pricing. We recommend that you bring your UB ID Card (UBCard) and the tax-exempt certificate.
Product Availability
Availability of products is limited to current store stock. If you urgently need an item we recommend you contact Stacey Herod in advance to find out product availability.
Purchase Microsoft with Research Foundation (RF) or UB Foundation (UBF) Funds
Use the PCard for RF funds, the PCard for UBF funds or use a Purchase Order.
Use RF or UBF PCard for Campus Delivery
In partnership with Microsoft, UB has opened an online Microsoft Store for faculty and staff to purchase laptops, tablets, and many other Microsoft accessories at discounted prices for campus delivery using a PCard.
1. Shop for items online at the UB Microsoft Store and add to cart
2. Review order summary
3. Provide campus shipping address
4. Provide PCard payment information via secure form
5. Review and place your order
Online Store Requirements
Faculty and staff must use a buffalo.edu email address and departmental PCard when shopping at the UB Microsoft Store. External email addresses and personal credit cards will not be accepted.
Use RF or UBF PCard for In-Store Pickup
Identify yourself as a University at Buffalo employee who is making an educational purchase. This will ensure you receive UB’s applicable discounts and special pricing. We recommend that you bring your UB ID Card (UBCard) and the tax-exempt certificate.
Product Availability
Availability of products is limited to current store stock. If you urgently need an item we recommend you contact Stacey Herod in advance to find out product availability.
Use a Purchase Order
1. Request a quote from Stacey Herod, Microsoft Business Sales Specialist:
Stacey Herod
Microsoft Retail Store
Walden Galleria
stherod@microsoft.com
716-697-5367
To ensure quick processing, please be sure to include the following in your request:
- that you are using a Purchase Order
- that the order is either for campus delivery or in-store pickup
- if delivered, give the requested delivery timeframe; the supplier will notify you if your requested delivery time frame is not available
2. Within 2-3 business days, Microsoft will email you the quote.
- Review your quote and reply to confirm the order and authorize Microsoft to proceed with the transaction.
- Once confirmed attach the quote to an eReq and submit it for processing.
Returns and Credits
Most manufacturers and resellers have limited return policies or fees applied to returned items. It is important that you contact the buyer associated with your order (not the vendor) to resolve any issues.
