Getting Started in Managing Procurement

Purchasing and Contract Services is committed to providing professional and value-added service to university staff and suppliers. We invite you to learn about the tools and resources for procurement and to partner with us to help you navigate the steps.

On this page:

Get Started

Purchasing Buying Teams

Our purchasing and contracts buyers are grouped into teams based on goods and services. Our knowledgeable staff can guide you through the purchasing process.

Purchasing Dollar Thresholds

There are specific dollar thresholds and requirements for purchases with state, Research Foundation (RF) and UB Foundation (UBF) funds utilizing eProcurement, Procurement Card (PCard), the ShopBlue eProcurement system, or the eRequisition system (eReq).

Special Purchasing Needs

Some purchasing circumstances are unique. We can help you manage your special purchasing needs.

Tips for a Successful Purchase

  • Know which funds you are using (state, Research, UBF) and how much you have available.
  • Allow enough time for order processing.  Sometimes your purchasing agent will have to obtain additional documentation.
  • Contact a purchase agent for guidance when planning a complicated or large purchase.
  • If you know that your supplier is new to UB, please ask for a W-9 form, Request for Taxpayer Identification Number and Certification. This form is required for all suppliers doing business with UB. 
  • Be aware of your departmental path for requisition approval so that your purchase request can move through the workflow in a timely manner.
  • Purchasing goods and services without authorization is usually inappropriate. Only Procurement staff and select pre-authorized departmental staff have the authority to buy goods and services on behalf of UB.  Do not sign anything to commit a financial obligation. You could be personally liable for committing transactions on behalf of the department that deviate from our approved guidelines and processes.