For eProcurement Online Catalogs
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| 0—$4,999 | - Per transaction limit is $4,999. Orders over limit use eReq process
- Transaction must be appropriate to grant or account
- Participating Suppliers: VWR, UPS, Fisher Scientific, and Proftech/Staples Advantage
| - Per transaction limit is $4,999. Orders over limit use eReq process
- Transaction must be appropriate to grant or account
- Participating Suppliers: VWR, UPS, and Fisher Scientific, Staples Advantage
| - Per transaction limit is $4,999. Orders over limit use eReq process
- Transaction must be appropriate to grant or account
- Participating Suppliers: VWR, UPS, Fisher Scientific, and Proftech/Staples Advantage
|
For Procurement Cards
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| 0—$2,500 | - Per transaction limit is $4,999; orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
| - Per transaction limit $2,500. Orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
| - Per transaction limit $2,500. Orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
|
| 0—$4,999 | - Per transaction limit is $4,999; orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
| N/A | N/A |
For Requisitions $0—$2,499
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
$0—$2,499 | - Price must be reasonable
- Include quote or product specification
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- Include quote or product specification
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- Include quote or product specification
- *Estimated order time: 3 to 5 business days
|
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For Requisitions $2,500—$4,999
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
$2,500—$4,999 | - Price must be reasonable
- **Obtain a total of 2 quotes
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- Include quote or product specification
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- Include quote or product specification
- *Estimated order time: 3 to 5 business days
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For Requisitions $5,000—$9,999
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
$5,000—$9,999 | - Price must be reasonable
- **Obtain a total of 2 or 3 quotes
- *Order time: 5 to 15 business days
| - Price must be reasonable
- **Include quote or product specification
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- **Include quote or product specification
- *Estimated order time: 3 to 5 business days
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For Requisitions $10,000—$49,999
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| $10,000—$49,999 | - Price must be reasonable
- **Obtain a total of 2 or 3 quotes
- *Estimated order time: 5 to 15 business days
| - Price must be reasonable
- **Obtain a total of 2 or 3 quotes
- Federally funded purchases $25,000+ require debarment form, Visual Compliance, or System for Award Management check.
- *Estimated order time: 5 to 15 business days
| - Price must be reasonable
- **Obtain a total of 2 or 3 quotes
- *Estimated order time: 5 to 15 business days
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
Multi-year Agreements
When considering dollar thresholds for multi-year agreements or contracts, the total value over the term of the agreement determines the dollar amount, not just the initial purchase or first year.
For example, a five year agreement at $20,000 per year would have a total value of $100,000 and fall within the $50,000 - $249,999 dollar threshold.
For Requisitions $50,000 - $249,999
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| $50,000—$249,999 | - Advertised in New York State Contract Reporter
- **Minimum of 3 sealed bids solicited by Purchasing (only purchasing can perform bidding)
- *Estimated order time: 5-6 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- Federally funded purchases require debarment form, Visual Compliance, or System for Award Management check.
- *Estimated order time: up to 3 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- *Estimated order time: up to 3 weeks
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For Requisitions $250,000+
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| $250,000+ | - Advertised in New York State Contract Reporter
- **Minimum of 3 sealed bids solicited by Purchasing (only purchasing can perform bidding)
- Approval by Attorney General and Office of the State Comptroller is required
- *Estimated order time: 3-6 months
| - Price must be reasonable
- **Obtain 3 written quotes
- Federally funded purchases require debarment form, Visual Compliance, or System for Award Management check.
- *Estimated order time: up to 3 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- *Estimated order time: up to 3 weeks
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
