For eProcurement Online Catalogs
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| 0—$4,999 | - Per transaction limit is $4,999. Orders over limit use eReq process
- Transaction must be appropriate to grant or account
- Participating Suppliers: VWR, UPS, Fisher Scientific, and Proftech/Staples Advantage
| - Per transaction limit is $4,999. Orders over limit use eReq process
- Transaction must be appropriate to grant or account
- Participating Suppliers: VWR, UPS, and Fisher Scientific, Staples Advantage
| - Per transaction limit is $4,999. Orders over limit use eReq process
- Transaction must be appropriate to grant or account
- Participating Suppliers: VWR, UPS, Fisher Scientific, and Proftech/Staples Advantage
|
For Procurement Cards
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| 0—$2,500 | - Per transaction limit is $4,999; orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
| - Per transaction limit $2,500. Orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
| - Per transaction limit $2,500. Orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
|
| 0—$4,999 | - Per transaction limit is $4,999; orders over limit use eReq process
- Price must be reasonable
- Transaction must be appropriate to grant or account
- Tax-exempt
| N/A | N/A |
For eReqs $0—$5,000
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
$0—$5,000 | - Price must be reasonable
- Written documentation required over $2,500
- Include quote or product specification
- Purchasing verifies if price is reasonable
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- Include quote or product specification
- Purchasing verifies if price is reasonable
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- Include quote or product specification
- Purchasing verifies if price is reasonable
- *Estimated order time: 3 to 5 business days
|
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For eReqs $5,001—$10,000
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
$5,001—$10,000 | - Price must be reasonable
- **Obtain 2 or 3 quotes
- Purchasing verifies if price is reasonable
- *Order time: 5 to 15 business days
| - Price must be reasonable
- **Include quote or product specification
- Purchasing verifies if price is reasonable
- *Estimated order time: 3 to 5 business days
| - Price must be reasonable
- **Include quote or product specification
- Purchasing verifies if price is reasonable
- *Estimated order time: 3 to 5 business days
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For eReqs $10,001—$50,000
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| $10,001—$50,000 | - Price must be reasonable
- **Obtain 2 or 3 quotes
- Purchasing verifies if price is reasonable and obtains required forms from suppliers
- *Estimated order time: 5 to 15 business days
| - Price must be reasonable
- **Obtain 2 or 3 quotes
- Purchasing verifies if price is reasonable
- *Estimated order time: 5 to 15 business days
| - Price must be reasonable
- **Obtain 2 or 3 quotes
- Purchasing verifies if price is reasonable
- *Estimated order time: 5 to 15 business days
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For eReqs $50,001—$125,000
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| $50,001—$125,000 | - Advertised in New York State Contract Reporter
- **Minimum of 3 sealed bids solicited by Purchasing (only purchasing can perform bidding)
- Purchasing can use discretion up to $200,000 to award to a diversity supplier
- *Estimated order time: up to 5 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- Sole source justification must be on department letterhead
- Purchasing verifies if price is reasonable
- *Estimated order time: up to 3 weeks
| - Prince must be reasonable
- **Obtain 3 written quotes
- Sole source justification must be on department letterhead
- Purchasing verifies if price is reasonable
- *Estimated order time: up to3 weeks
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For eReqs $125,001—$250,000
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| $125,001—$250,000 | - Advertised in New York State Contract Reporter
- **Minimum of 5 sealed bids solicited by Purchasing (only purchasing can perform bidding)
- Purchasing will obtain the sealed bids
- Purchasing can use discretion up to $200,000 to award to a diversity supplier
- *Estimated order time: up to 12 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- Purchasing verifies if price is reasonable
- *Estimated order time: up to 3 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- Purchasing verifies if price is reasonable
- *Estimated order time: up to 3 weeks
|
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
For eReqs Over $250,000***
Mobile Users: Swipe to scroll table
Dollar Amount | State | RF | UBF |
|---|
| Over $250,000 | - Purchasing must obtain prior written consent from Attorney General and Office of State Comptroller (OSC)
- **Advertised in New York State Contract Reporter
- Minimum of 5 sealed bids solicited by Purchasing (only Purchasing can perform bidding)
- *Estimated order time: up to 12 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- Purchasing verifies if price is reasonable
- *Estimated order time: up to 3 weeks
| - Price must be reasonable
- **Obtain 3 written quotes
- Purchasing verifies if price is reasonable
- *Estimated order time: up to 3 weeks
|
*** State expenditures over $250,000 for services require OSC approval.
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
