There are specific dollar thresholds and requirements for purchases with state, Research Foundation (RF) and UB Foundation (UBF) funds for transactions using eProcurement, Procurement Card (PCard) and requisitions submitted through the eRequisition system (eReq) or ShopBlue.
There are multiple ways to determine if the price is reasonable. Typically, two or three of the ways listed below should be used:
Due to COVID-19, there may be delays in the processing of eReq and ShopBlue orders. This may result in order times longer than the estimates listed here. Please plan accordingly and allow additional time for all order processing. Contact the appropriate buyer with further questions.
Dollar Amount | State | RF | UBF |
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0—$4,999 |
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Dollar Amount | State | RF | UBF |
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0—$2,500 |
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$2,500—4,999 |
| N/A | N/A |
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
Dollar Amount | State | RF | UBF |
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$5,000—$9,999 |
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** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
Dollar Amount | State | RF | UBF |
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$10,000—$49,999 |
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** All sole/single source procurements require written justification.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
When considering dollar thresholds for multi-year agreements or contracts, the total value over the term of the agreement determines the dollar amount, not just the initial purchase or first year.
For example, a five year agreement at $20,000 per year would have a total value of $100,000 and fall within the $75,000 - $124,999 dollar threshold.
Dollar Amount | State | RF | UBF |
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$50,000—$74,999 |
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** All sole/single source procurements require written justification. Pre-approval by Office of the State Comptroller is required on sole/single source state purchases over $50,000.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
Technology orders, regardless of dollar amount and funding source, can take additional processing time to accommodate the required pre-purchase process, contract solicitation requirements, and review and negotiation of terms and conditions. Buyer will notify of estimated order time after review.
Dollar Amount | State | RF | UBF |
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$75,000—$124,999 |
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** All sole/single source procurements require written justification. Pre-approval by Office of the State Comptroller is required on sole/single source state purchases over $50,000.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
†The pre-approval threshold for Dental Clinic purchases is $150,000.
Dollar Amount | State | RF | UBF |
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$125,000+ |
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** All sole/single source procurements require written justification. Pre-approval by Office of the State Comptroller is required on sole/single source state purchases over $50,000.
*These time frames assume that the vendors are currently in the supplier file. It may take up to two weeks to add new vendors. The Purchasing department has the final say in vendor selection.
†The pre-approval threshold for Dental Clinic purchases is $150,000.
All state-funded one-time and aggregate purchases over a twelve (12) month period of $200,000 or more require the pre-approval of the Office of the State Comptroller.