Certain UB employees are required to file an annual financial disclosure statement (FDS) and attend ethics training every three years. Employees will be notified by the campus ethics officer or by the New York State Commission on Ethics and Lobbying in Government (COELIG, formerly known as JCOPE) if they need to complete the training.
With some exceptions, COELIG requires state employees with an annual salary over the salary threshold ($108,638 effective April 1, 2023) to file a Financial Disclosure Statement (FDS) every year.
An individual COELIG dashboard will be established for each identified employee to capture filing and ethics training history. The COELIG dashboard is the starting point for filing your Financial Disclosure Statement (FDS).
To access your dashboard:
If you receive an error message, please try again using a different browser. No one browser has worked consistently so you may need to try several.
If you continue to receive an error message, please send the message and when it occurred to the SUNY help desk at 518-320-1208 or firstname.lastname@example.org.
Depending on the error, you may be further directed to the NYS help desk. If you have previously contacted COELIG and set up a personal account with a new ID, follow the instructions COELIG provided to access your dashboard.
Review the guidance on FDS online filing, Navigating the FDS Online Filing System for SUNY Filers (PDF).
There are two ways to request an exemption:
Submit your request about a month prior to the FDS filing due date (May 15 for non-academic filers or November 15 for academic filers) but no later than the due date. If COELIG has not responded by the due date, you are not required to file until you hear from them.
If you need additional time to file your FDS due to justifiable cause or undue hardship, you may apply for an extension. COELIG must receive this request by the FDS filing due date (May 15 for non-academic filers or November 15 for academic filers).
There are two ways to request an extension:
The purpose of this ethics training is to educate New York State officers and employees about the ethics laws, regulations and policies they are obligated to uphold. In this way, this training seeks to prevent ethics violations before they occur.
COELIG filers must attend a Comprehensive Ethics Training Course (CETC) covering ethics laws and regulations within three months of becoming an eligible FDS filer and subsequently every three years. This training is offered through a webinar. The training is 1.5 to 2 hours depending on the level of audience participation.
SUNY and COELIG offer the same training. Find a date that is convenient for you.
To register for SUNY webinar training:
Participants should test their ability to access the Zoom system well in advance so that technical issues can be addressed prior to the start of the webinar.
Participants who are unable to connect to the webinar may contact the UBIT Help Center at 716-645-3542 for assistance. The Help Center is aware of these webinars and will help you. Please do not contact SUNY with webinar issues.
Dates for webinars offered by COELIG can be found on the COELIG website. Remember, SUNY and COELIG offer the same training.
The CETC is a live, instructor-led training that covers the Public Officers Law and other related ethics laws and regulations.
Training is provided via WebEx Events. Participants do not need a camera or microphone, but are required to connect individually with a device that allows them to see the presentation.
State employees who are unable to attend a training session at their agency may request registration at a Commission hosted session by filling out a training registration request at: https://ethics.ny.gov/form/enrollment-request-for-training-. You will receive an email confirmation when your request has been processed. Please allow at least 5 business days. WebEx access links will be sent to all registered participants the week of the event. Availability is limited and filled on a first-come first-served basis. We cannot guarantee registration to all who request it.
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To receive credit for attending the webinar training, you must access and log in using a computer or tablet with your UB email address. Your registration and log in data will be used to verify your attendance in the webinar (which is why you must use your name and campus to register for the training).
Only the person who registers receives credit for attending. If you share a computer, only the person who registered to attend the session will get credit. It is recommended that you use one computer or tablet per person.
Upon completion of the webinar, verified attendance information generated by the system will be sent to your campus.