Building partnerships through collaboration.
Traveling for Business
Preapproval is Required for All UB Faculty and Staff Travel
University faculty and staff must get preapproval from their supervisor before traveling overnight. A new electronic preapproval request system through Concur replaces the old paper form, making the process more efficient for both travelers and units.
Non-U.S. citizen employees must verify the re-entry requirements for the U.S. before making any international travel plans. In particular, H-1B, O-1, and TN employees planning international travel must consult with their Department Chair or Supervisor to assess potential risks and develop a plan for managing job responsibilities in case of a delayed return. All business travel requires pre-approval through Concur, and employees must clearly indicate if the trip includes international travel. If travel plans are approved, H-1B, O-1, and TN employees must notify UBIS (copying their Department Chair) and, upon re-entry, provide UBIS with a copy of their most recent Form I-94 within one week. See more guidance about travel to Canada and other countries.
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Related Links
Key Applications
Forms
The Perfect Business Trip!
Download our handy guide on how to use Concur to plan, book and expense your trip (PDF).
Travel Status Definition
An employee is engaged in university business at a distance more than 35 miles from the designated official station and place of residence.
Know What Is Reimbursable
Some travel expenses are not reimbursable. See examples of non-reimbursable expenses.
Emergency Assistance
If you need emergency assistance while in travel status, please call the local police in that area and UBPD, (716) 645-2222.
International Travel Insurance
- For travel with state funds: CHUBB International Advantage is available for SUNY faculty and staff.
- For travel with Research Foundation funds: GeoBlue is available to individuals (other than independent contractors) traveling on official RF business.
