UB offers payment options and will reimburse individuals for reasonable, necessary, appropriate and approved travel and business expenses incurred in the performance of university business.
If you are new to UB or just want a review on the travel policies and procedures, we can meet with you for a personal travel training session. Please complete the Travel Training Request form.
Personal funds may be used to pay for any allowable travel expenses. Employees use the travel and expense reimbursement system to submit a travel expense report for reimbursement.
Personal funds may be used to pay for any allowable travel expenses. The host department or unit should complete the appropriate form to reimburse non-employees for out-of-pocket business travel expenses.
A travel advance can be requested when travel expenses have already been paid. Check with your department to be sure you are allowed to request a travel advance. If the trip is cancelled, the traveler will be responsible for paying back the advance.
Funding | State | RF | UBF |
---|---|---|---|
Reimbursement | 100% airfare only | 100% airfare only | 100% airfare, lodging, car rentals, per diems |
Request an Advance | Log into the travel and expense system.
Follow these instructions to Request Airfare Purchased in Advance of a Trip. | Log into the travel and expense system.
Follow these instructions to Request Airfare Purchased in Advance of a Trip | Log into the travel and expense system.
Follow these instructions to Request Airfare Purchased in Advance of a Trip
To request lodging, car rentals and per diems in advance, follow the same process and use the date of purchase. |
The Procurement Card is an efficient and cost-effective method of purchasing and payment for small-dollar purchases.
Procurement Cards | |||
---|---|---|---|
Funding | State* | RF* | UBF |
Dollar Limit | $4,999 | $2,500 | $2,500 |
Card Issuer | Citibank Visa | American Express | American Express |
* PCard can be used for conference registration fees only, not travel costs.
The NET Card allows airfare and Amtrak expenses to be billed directly to your state account for expenses incurred by non-UB employees (candidates, guest speakers) while traveling on official UB business.
UB has a program with American Express which allows airfare expenses to be billed directly to your Research Foundation award.
Travel reimbursement should be made using a Disbursement Request form.
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For help using the travel and expense reimbursement system, contact:
Travel and Expense System Support
Phone: 716-645-4500, press 2 for the travel and expense reimbursement system