Payroll Calendars

Notes:

Retroactive payments may be processed for up to five pay periods NOT including the current payroll. If more than 5 pay periods late a justification letter will be required. This is a state (OSC) directive and therefore no exceptions are allowed.

Transaction Effective and End Dates by Semester:

21P:

• Spring 2019 - 01/17/19-08/21/19
• Fall 2019 - 08/22/19-01/15/20
• Spring 2020 -01/16/20-08/19/20
• Academic year obligation paid over 21 pay periods

CAL:

• 3/2/19 (noon) - 8/31/19              
• 09/01/19 - 3/1/20 
• 03/02/20 - 08/31/20
• Academic year obligation paid on an annual salary basis over 12 months

BIW:

• 01/10/19-05/29/19
• 08/22/19-01/08/20
• 01/09/20-05/27/20
• Academic year obligation paid over 20 pay periods, semester obligations paid over 10 pay periods

TA/GA:

• 01/10/19-05/29/19
• 08/22/19-01/08/20
• 01/09/20-05/27/20
• Academic year obligation paid over 20 pay periods, semester obligations paid over 10 pay periods

Notes:

• All student assistants and federal college work students should use the online time and attendance system for timesheet submission.
• Electronic Personnel Transaction Forms (ePTFs) must be received by the due date indicated above. 
• It is necessary to process rate changes and account number changes via an  ePTF. 
• Standard Maximum Work Hours: Student Assistant: 20 hours per week; College Work Study: 20 hours per week
  
• Whenever possible, rate changes and account number changes should carry an effective date coinciding with the beginning date of the payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.
• Supervisor changes should be requested via the Supervisor Change Request For State Employees form.
• College Work Study students: starting day for the fall semester is 8/31/20 (first day of classes), and the award end date is 06/30/21. Last work day for graduating students (fall semester) is 02/01/21. Last work day for graduating students (spring semester) is 6/15/21.

Notes:

• Electronic Personnel Transaction Forms (ePTFs) must be received by the due date indicated above. 
• It is necessary to process rate changes and account number changes via an  ePTF. 
• Standard Maximum Work Hours: Student Assistant: 20 hours per week; College Work Study: 12 hours per week
  
• Whenever possible, rate changes and account number changes should carry an efective date coinciding with the beginning date of the payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.
  
• Supervisor cahngse should be requested via the Supervisor Change Request For State Employees form.
• College Work Study students: starting day for the fall semester is 8/26/19 (first day of classes), and the award end date is 06/30/20. Last work day for graduating students (fall semester) is 02/01/19. Last work day day for graduating students (spring semester is 6/15/20).