Payroll Calendars

On this page:

Download current and future payroll calendars for UB faculty, staff and students. 

State Payroll Calendars

10-Month (21-Pay Period) Faculty Payroll Calendar

Overtime and Holiday Payroll Calendars

2020-21 Payroll Due Dates

State Overtime and Holiday Pay Voucher Payroll Calendar Due Dates for 2020-21
Pay Period Day of the Week Overtime and Holiday Voucher Due Date Paycheck Distributed
3/19/2020 4/1/2020 Wednesday 4/8/2020 4/29/2020
4/2/2020 4/15/2020 Wednesday 4/22/2020 5/13/2020
4/16/2020 4/29/2020 Wednesday 5/6/2020 5/27/2020
4/30/2020 5/13/2020 Wednesday 5/20/2020 6/10/2020
5/14/2020 5/27/2020 Wednesday 6/3/2020 6/24/2020
5/28/2020 6/10/2020 Wednesday 6/17/2020 7/8/2020
6/11/2020 6/24/2020 Wednesday 7/1/2020 7/22/2020
6/25/2020 7/8/2020 Wednesday 7/15/2020 8/5/2020
7/9/2020 7/22/2020 Wednesday 7/29/2020 8/19/2020
7/23/2020 8/5/2020 Wednesday 8/12/2020 9/2/2020
8/6/2020 8/19/2020 Wednesday 8/26/2020 9/16/2020
8/20/2020 9/2/2020 Wednesday 9/9/2020 9/30/2020
9/3/2020 9/16/2020 Wednesday 9/23/2020 10/14/2020
9/17/2020 9/30/2020 Wednesday 10/7/2020 10/28/2020
10/1/2020 10/14/2020 Wednesday 10/21/2020 11/10/2020
10/15/2020 10/28/2020 Wednesday 11/4/2020 11/25/2020
10/29/2020 11/11/2020 Wednesday 11/18/2020 12/9/2020
11/12/2020 11/25/2020 Wednesday 12/2/2020 12/23/2020
11/26/2020 12/9/2020 Wednesday 12/16/2020 1/6/2021
12/10/2020 12/23/2020 Wednesday 12/30/2020 1/20/2021
12/24/2020 1/6/2021 Wednesday 1/13/2021 2/3/2021
1/7/2021 1/20/2021 Wednesday 1/27/2021 2/17/2021
1/21/2021 2/3/2021 Wednesday 2/10/2021 3/3/2021
2/4/2021 2/17/2021 Wednesday 2/24/2021 3/17/2021
2/18/2021 3/3/2021 Wednesday
3/10/2021 3/31/2021
3/4/2021 3/17/2021 Wednesday
3/24/2021 4/14/2021
  • Employees who work voluntary overtime but call in sick the same pay week must be paid at the straight time rate. Please make a notation on voucher.
  • Do not submit an overtime voucher to the payroll office if the Over 40 Comp Time II option has been chosen. The department should keep the voucher on file for reconciliation purposes for the employee's semi-annual attendance report.  
  • Do not submit a holiday voucher for holiday pay if the employee has elected the comp time with the Holiday Pay Waiver Option.
  • The time sheets should remain on file in the department for three years.
  • To ensure timely payment, original timesheets, with original signatures, must be received by the due date.           

2019-20 Payroll Due Dates

State Hourly Faculty and Staff Payroll Calendars

2020-21 Payroll Due Dates

State Hourly Faculty and Staff Employees Payroll Calendar Due Dates for 2020-21
Pay Period Number Pay Period Day of the Week Personnel Transaction Form (ePTF) Due Dates
Day of the Week
Timesheets Due Paycheck Distributed
1 3/26/2020 4/8/2020 Thursday 4/2/2020 Thursday 4/9/2020 4/29/2020
2 4/9/2020 4/22/2020 Thursday 4/16/2020 Thursday 4/23/2020 5/13/2020
3
4/23/2020 5/6/2020 Thursday 4/30/2020 Thursday 5/7/2020 5/27/2020
4
5/7/2020 5/20/2020 Thursday 5/14/2020 Thursday 5/21/2020 6/10/2020
5 5/21/2020 6/3/2020 Thursday 5/28/2020 Thursday 6/4/2020 6/24/2020
6 6/4/2020 6/17/2020 Thursday 6/11/2020 Thursday 6/18/2020 7/8/2020
7 6/18/2020 7/1/2020 Thursday 6/25/2020 Thursday 7/2/2020 7/22/2020
8 7/2/2020 7/15/2020 Thursday 7/9/2020 Thursday 7/16/2020 8/5/2020
9 7/16/2020 7/29/2020 Thursday 7/23/2020 Thursday 7/30/2020 8/19/2020
10 7/30/2020 8/12/2020 Thursday 8/6/2020 Thursday 8/13/2020 9/2/2020
11 8/13/2020 8/26/2020 Thursday 8/20/2020 Thursday 8/27/2020 9/16/2020
12 8/27/2020 9/9/2020 Thursday 9/3/2020 Thursday 9/10/2020 9/30/2020
13 9/10/2020 9/23/2020 Thursday 9/17/2020 Thursday 9/24/2020 10/14/2020
14 9/24/2020 10/7/2020 Thursday 10/1/2020 Thursday 10/8/2020 10/28/2020
15 10/8/2020 10/21/2020 Thursday 10/15/2020 Thursday 10/22/2020 11/10/2020
16 10/22/2020 11/4/2020 Thursday 10/29/2020 Thursday 11/5/2020 11/25/2020
17 11/5/2020 11/18/2020 Thursday 11/12/2020 Thursday 11/19/2020 12/9/2020
18 11/19/2020 12/2/2020 Thursday 11/26/2020 Thursday 12/3/2020 12/22/2020
19 12/3/2020 12/16/2020 Thursday 12/10/2020 Thursday 12/17/2020 1/6/2021
20 12/17/2020 12/30/2020 Thursday 12/24/2020 Thursday 12/31/2020 1/20/2021
21 12/31/2020 1/13/2021 Thursday 1/7/2021 Thursday 1/14/2021 2/3/2021
22 1/14/2021 1/27/2021 Thursday 1/21/2021 Thursday 1/28/2021 2/17/2021
23 1/28/2021 2/10/2021 Thursday 2/4/2021 Thursday 2/11/2021 3/3/2021
24 2/11/2021 2/24/2021 Thursday 2/18/2021 Thursday 2/25/2021 3/17/2021
25 2/25/2021 3/10/2021 Thursday 3/4/2021 Thursday 3/11/2021 3/31/2021
26 3/11/2021 3/24/2021 Thursday 3/18/2021 Thursday 3/25/2021 4/14/2021

Notes:

  • Personnel Transaction Forms (ePTFs) and timesheets must be received by the due date to be paid on time.
  • To ensure timely payment, original timesheets, with original signatures, must be received by the due date. We do not accept faxes or scans of the timesheets.
  • Whenever possible, rate changes and account number changes should carry an effective date coinciding with the beginning date of the State Hourly (Non-Student) payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.                        

2019-20 Payroll Due Dates

State Regular (Salaried, Biweekly, Part-time Faculty, TA/GA) Payroll Calendar

2020-21 Payroll Due Dates

State Regular (Salaried, Biweekly Part-time Faculty TA/GA) Payroll Calendar Due Dates for 2020-21
Pay Period Number Pay Period Day of the Week Personnel Transaction Form (ePTF) Due Dates
Paycheck Distributed
1 4/2/2020 4/15/2020 Thursday 4/2/2020 4/29/2020
2 4/16/2020 4/29/2020 Thursday 4/16/2020 5/13/2020
3
4/30/2020 5/13/2020 Thursday 4/30/2020 5/27/2020
4
5/14/2020 5/27/2020 Thursday 5/14/2020 6/10/2020
5 5/28/2020 6/10/2020 Thursday 5/28/2020 6/24/2020
6 6/11/2020 6/24/2020 Thursday 6/11/2020 7/8/2020
7 6/25/2020 7/8/2020 Thursday 6/25/2020 7/22/2020
8 7/9/2020 7/22/2020 Thursday 7/9/2020 8/5/2020
9 7/23/2020 8/5/2020 Thursday 7/23/2020 8/19/2020
10 8/6/2020 8/19/2020 Thursday 8/6/2020 9/2/2020
11 8/20/2020 9/2/2020 Thursday 8/20/2020 9/16/2020
12 9/3/2020 9/16/2020 Thursday 9/3/2020 9/30/2020
13 9/17/2020 9/30/2020 Thursday 9/17/2020 10/14/2020
14 10/1/2020 10/14/2020 Thursday 10/1/2020 10/28/2020
15 10/15/2020 10/28/2020 Thursday 10/15/2020 11/10/2020
16 10/29/2020 11/11/2020 Thursday 10/29/2020 11/25/2020
17 11/12/2020 11/25/2020 Thursday 11/12/2020 12/9/2020
18 11/26/2020 12/9/2020 Wednesday 11/25/2020 12/23/2020
19 12/10/2020 12/23/2020 Thursday 12/10/2020 1/6/2021
20 12/24/2020 1/6/2021 Thursday 12/24/2020 1/20/2021
21 1/7/2021 1/20/2021 Thursday 1/7/2021 2/3/2021
22 1/21/2021 2/3/2021 Thursday 1/21/2021 2/17/2021
23 2/4/2021 2/17/2021 Thursday 2/4/2021 3/3/2021
24 2/18/2021 3/3/2021 Thursday 2/18/2021 3/17/2021
25 3/4/2021 3/17/2021 Thursday 3/4/2021 3/31/2021
26 3/18/2021 3/31/2021 Thursday 3/18/2021 4/14/2021

Retroactive payments may be processed for up to five pay periods not including the current payroll. If more than 5 pay periods late a justification letter will be required. This is a state (OSC) directive and therefore no exceptions are allowed.

Transaction Effective and End Dates by Semester
Position Type Spring 2020 Fall 2020 Spring 2021 Academic Year Obligation
21P 1/16/20 - 8/19/20
8/20/20 - 1/13/21
1/14/21 - 8/18/21   Academic year obligation paid over 21 pay periods.
CAL 3/2/20 - 8/31/20
9/1/20 - 3/2/21 (noon) 3/2/21 (noon) - 8/31/21
Academic year obligation paid on an annual salary basis over 12 months.
BIW 1/9/20 - 5/27/20 8/20/20 - 1/6/21 1/7/21 - 5/26/21 Academic year obligation paid over 20 pay periods, semester obligations paid over 10 pay periods.
TA/GA 1/9/20 - 5/27/20
8/20/20 - 1/6/21 1/7/21 - 5/26/21 Academic year obligation paid over 20 pay periods, semester obligations paid over 10 pay periods.

2019-20 Payroll Due Dates

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State Regular (Salaried, Biweekly, Part-time Faculty, TA/GA) Payroll Calendar 2019-20
Pay Period Number Pay Period From
Pay Period To Day of the Week Personnel Transaction Form (ePTF) Due Dates   Paycheck Distributed Dates
1 4/4/2019 4/17/2019 Thursday 4/4/2019 5/1/2019
2 4/18/2019 5/1/2019 Thursday 4/18/2019 5/15/2019
3 5/2/2019 5/15/2019 Thursday 5/2/2019 5/29/2019
4 5/16/2019 5/29/2019 Thursday 5/16/2019 6/12/2019
5 5/30/2019 6/12/2019 Thursday 5/30/2019 6/26/2019
6 6/13/2019 6/26/2019 Thursday 6/13/2019 7/10/2019
7 6/27/2019 7/10/2019 Thursday 6/27/2019 7/24/2019
8 7/11/2019 7/24/2019 Thursday 7/11/2019 8/7/2019
9 7/25/2019 8/7/2019 Thursday 7/25/2019 8/21/2019
10 8/8/2019 8/21/2019 Thursday 8/8/2019 9/4/2019
11 8/22/2019 9/4/2019 Thursday 8/22/2019 9/18/2019
12 9/5/2019 9/18/2019 Thursday 9/5/2019 10/2/2019
13 9/19/2019 10/2/2019 Thursday 9/19/2019 10/16/2019
14 10/3/2019 10/16/2019 Thursday 10/3/2019 10/30/2019
15 10/17/2019 10/30/2019 Thursday 10/17/2019 11/13/2019
16 10/31/2019 11/13/2019 Thursday 10/31/2019 11/27/2019
17 11/14/2019 11/27/2019 Thursday 11/14/2019 12/11/2019
18 11/28/2019 12/11/2019 Friday 11/29/2019 12/24/2019
19 12/12/2019 12/25/2019 Thursday 12/12/2019 1/8/2020
20 12/26/2019 1/8/2020 Thursday 12/26/2019 1/22/2020
21 1/9/2020 1/22/2020 Thursday 1/9/2020 2/5/2020
22 1/23/2020 2/5/2020 Thursday 1/23/2020 2/19/2020
23 2/6/2020 2/19/2020 Thursday 2/6/2020 3/4/2020
24 2/20/2020 3/4/2020 Thursday 2/20/2020 3/18/2020
25 3/5/2020 3/18/2020 Thursday 3/5/2020 4/1/2020
26 3/19/2020 4/1/2020 Thursday 3/19/2020 4/15/2020

Notes:

Retroactive payments may be processed for up to five pay periods NOT including the current payroll. If more than 5 pay periods late a justification letter will be required. This is a state (OSC) directive and therefore no exceptions are allowed.

Transaction Effective and End Dates by Semester:

21P:

  • Spring 2019 - 01/17/19-08/21/19
  • Fall 2019 - 08/22/19-01/15/20
  • Spring 2020 -01/16/20-08/19/20
  • Academic year obligation paid over 21 pay periods

CAL:

  • 3/2/19 (noon) - 8/31/19              
  • 09/01/19 - 3/1/20 
  • 03/02/20 - 08/31/20
  • Academic year obligation paid on an annual salary basis over 12 months

BIW:

  • 01/10/19-05/29/19
  • 08/22/19-01/08/20
  • 01/09/20-05/27/20
  • Academic year obligation paid over 20 pay periods, semester obligations paid over 10 pay periods

TA/GA:

  • 01/10/19-05/29/19
  • 08/22/19-01/08/20
  • 01/09/20-05/27/20
  • Academic year obligation paid over 20 pay periods, semester obligations paid over 10 pay periods
 

State Student Assistant and College Work-Study Payroll Calendar

2020-21 Payroll Due Dates

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State Student Assistant and College Work-Study Payroll Calendar Dues Dates for 2020-21
Pay Period Number Pay Period Day of the Week Personnel Transaction Form (ePTF) Due Dates Day of the Week HRS Payroll Processing Transaction Due Dates Day of the Week
Online Timesheets Due Paycheck Distributed
1 3/19/2020 4/1/2020 Thursday 3/26/2020 Friday 3/27/2020 Thursday 4/2/2020 4/23/2020
2 4/2/2020 4/15/2020 Thursday 4/9/2020 Friday 4/10/2020 Thursday 4/16/2020 5/7/2020
3 4/16/2020 4/29/2020 Thursday 4/23/2020 Friday 4/24/2020 Thursday 4/30/2020 5/21/2020
4 4/30/2020 5/13/2020 Thursday 5/7/2020 Friday 5/8/2020 Thursday 5/14/2020 6/4/2020
5 5/14/2020 5/27/2020 Thursday 5/21/2020 Friday 5/22/2020 Thursday 5/28/2020 6/18/2020
6 5/28/2020 6/10/2020 Thursday 6/4/2020 Friday 6/5/2020 Thursday 6/11/2020 7/2/2020
7 6/11/2020 6/24/2020 Thursday 6/18/2020 Friday 6/19/2020 Thursday 6/25/2020 7/16/2020
8 6/25/2020 7/8/2020 Thursday 7/2/2020 Friday 7/3/2020 Thursday 7/9/2020 7/30/2020
9 7/9/2020 7/22/2020 Thursday 7/16/2020 Friday 7/17/2020 Thursday 7/23/2020 8/13/2020
10 7/23/2020 8/5/2020 Thursday 7/30/2020 Friday 7/31/2020 Thursday 8/6/2020 8/27/2020
11 8/6/2020 8/19/2020 Thursday 8/13/2020 Friday 8/14/2020 Thursday 8/20/2020 9/10/2020
12 8/20/2020 9/2/2020 Thursday 8/27/2020 Friday 8/28/2020 Thursday 9/3/2020 9/24/2020
13 9/3/2020 9/16/2020 Thursday 9/10/2020 Friday 9/11/2020 Thursday 9/17/2020 10/8/2020
14 9/17/2020 9/30/2020 Thursday 9/24/2020 Friday 9/25/2020 Thursday 10/1/2020 10/22/2020
15 10/1/2020 10/14/2020 Thursday 10/8/2020 Friday 10/9/2020 Thursday 10/15/2020 11/5/2020
16 10/15/2020 10/28/2020 Thursday 10/22/2020 Friday 10/23/2020 Thursday 10/29/2020 11/19/2020
17 10/29/2020 11/11/2020 Thursday 11/5/2020 Friday 11/6/2020 Thursday 11/12/2020 12/3/2020
18 11/12/2020 11/25/2020 Thursday 11/19/2020 Friday 11/20/2020 Thursday 11/26/2020 12/17/2020
19 11/26/2020 12/9/2020 Thursday 12/3/2020 Friday 12/4/2020 Thursday 12/10/2020 12/31/2020
20 12/10/2020 12/23/2020 Thursday 12/17/2020 Friday 12/18/2020 Thursday 12/24/2020 1/14/2021
21 12/24/2020 1/6/2021 Thursday 12/31/2020 Friday 1/1/2021 Thursday 1/7/2021 1/28/2021
22 1/7/2021 1/20/2021 Thursday 1/14/2021 Friday 1/15/2021 Thursday 1/21/2021 2/11/2021
23 1/21/2021 2/3/2021 Thursday 1/28/2021 Friday 1/29/2021 Thursday 2/4/2021 2/25/2021
24 2/4/2021 2/17/2021 Thursday 2/11/2021 Friday 2/12/2021 Thursday 2/18/2021 3/11/2021
25 2/18/2021 3/3/2021 Thursday 2/25/2021 Friday 2/26/2021 Thursday 3/4/2021 3/25/2021
26 3/4/2021 3/17/2021 Thursday 3/11/2021 Friday 3/12/2021 Thursday 3/18/2021 4/8/2021

Notes:

  • All student assistants and federal college work students should use the online time and attendance system for timesheet submission.
  • Electronic Personnel Transaction Forms (ePTFs) must be received by the due date indicated above. 
  • It is necessary to process rate changes and account number changes via an  ePTF. 
  • Standard Maximum Work Hours: Student Assistant: 20 hours per week; College Work Study: 20 hours per week
  • Whenever possible, rate changes and account number changes should carry an effective date coinciding with the beginning date of the payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.
  • Supervisor changes should be requested via the Supervisor Change Request For State Employees form.
  • College Work Study students: starting day for the fall semester is 8/31/20 (first day of classes), and the award end date is 06/30/21. Last work day for graduating students (fall semester) is 02/01/21. Last work day for graduating students (spring semester) is 6/15/21.

2019-20 Payroll Due Dates

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State Student Assistant and College Work-Study Payroll Calendar 2019-20
Pay Period Number Pay Period Day of the Week Personnel Transaction Form (ePTF) Due Dates Day of the Week HRS Payroll Processing Transaction Due Dates Day of the Week
Submit Signed Timesheets to Supervisor by Noon Paycheck Distributed Dates
1 3/21/2019 4/3/2019 Thursday 3/28/2019 Friday 3/29/2019 Thursday 4/4/2019 4/25/2019
2 4/4/2019 4/17/2019 Thursday 4/11/2019 Friday 4/12/2019 Thursday 4/18/2019 5/9/2019
3 4/18/2019 5/1/2019 Thursday 4/25/2019 Friday 4/26/2019 Thursday 5/2/2019 5/23/2019
4 5/2/2019 5/15/2019 Thursday 5/9/2019 Friday 5/10/2019 Thursday 5/16/2019 6/6/2019
5 5/16/2019 5/29/2019 Thursday 5/23/2019 Friday 5/24/2019 Thursday 5/30/2019 6/20/2019
6 5/30/2019 6/12/2019 Thursday 6/6/2019 Friday 6/7/2019 Thursday 6/13/2019 7/4/2019
7 6/13/2019 6/26/2019 Thursday 6/20/2019 Friday 6/21/2019 Thursday 6/27/2019 7/18/2019
8 6/27/2019 7/10/2019 Wednesday 7/3/2019 Friday 7/5/2019 Thursday 7/11/2019 8/1/2019
9 7/11/2019 7/24/2019 Thursday 7/18/2019 Friday 7/19/2019 Thursday 7/25/2019 8/15/2019
10 7/25/2019 8/7/2019 Thursday 8/1/2019 Friday 8/2/2019 Thursday 8/8/2019 8/29/2019
11 8/8/2019 8/21/2019 Thursday 8/15/2019 Friday 8/16/2019 Thursday 8/22/2019 9/12/2019
12 8/22/2019 9/4/2019 Thursday 8/29/2019 Friday 8/30/2019 Thursday 9/5/2019 9/26/2019
13 9/5/2019 9/18/2019 Thursday 9/12/2019 Friday 9/13/2019 Thursday 9/19/2019 10/10/2019
14 9/19/2019 10/2/2019 Thursday 9/26/2019 Friday 9/27/2019 Thursday 10/3/2019 10/24/2019
15 10/3/2019 10/16/2019 Thursday 10/10/2019 Friday 10/11/2019 Thursday 10/17/2019 11/7/2019
16 10/17/2019 10/30/2019 Thursday 10/24/2019 Friday 10/25/2019 Thursday 10/31/2019 11/21/2019
17 10/31/2019 11/13/2019 Thursday 11/7/2019 Friday 11/8/2019 Thursday 11/14/2019 12/5/2019
18 11/14/2019 11/27/2019 Thursday 11/21/2019 Friday 11/22/2019 Thursday 11/28/2019 12/19/2019
19 11/28/2019 12/11/2019 Thursday 12/5/2019 Friday 12/6/2019 Thursday 12/12/2019 1/2/2020
20 12/12/2019 12/25/2019 Thursday 12/19/2019 Friday 12/20/2019 Thursday 12/26/2019 1/16/2020
21 12/26/2019 1/8/2020 Thursday 1/2/2020 Friday 1/3/2020 Thursday 1/9/2020 1/30/2020
22 1/9/2020 1/22/2020 Thursday 1/16/2020 Friday 1/17/2020 Thursday 1/23/2020 2/13/2020
23 1/23/2020 2/5/2020 Thursday 1/30/2020 Friday 1/31/2020 Thursday 2/6/2020 2/27/2020
24 2/6/2020 2/19/2020 Thursday 2/13/2020 Friday 2/14/2020 Thursday 2/20/2020 3/12/2020
25 2/20/2020 3/4/2020 Thursday 2/27/2020 Friday 2/28/2020 Thursday 3/5/2020 3/26/2020
26 3/5/2020 3/18/2020 Thursday 3/12/2020 Friday 3/13/2020 Thursday 3/19/2020 4/9/2020

Notes:

  • Electronic Personnel Transaction Forms (ePTFs) must be received by the due date indicated above. 
  • It is necessary to process rate changes and account number changes via an  ePTF. 
  • Standard Maximum Work Hours: Student Assistant: 20 hours per week; College Work Study: 12 hours per week
  • Whenever possible, rate changes and account number changes should carry an efective date coinciding with the beginning date of the payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.
  • Supervisor cahngse should be requested via the Supervisor Change Request For State Employees form.
  • College Work Study students: starting day for the fall semester is 8/26/19 (first day of classes), and the award end date is 06/30/20. Last work day for graduating students (fall semester) is 02/01/19. Last work day day for graduating students (spring semester is 6/15/20).

State Extra Service Pay Distribution 2020-21

Four Payment Extra Service Dates

Fall
Service Dates Due in HR Period Paid Check Date % Paid
9/3/2020-12/9/2020 9/3/20 12 09/30/20 25
    14 10/28/20 25
    16 11/25/20 25
    18 12/23/20 25
Spring
Service Dates Due in HR Period Paid Check Date % Paid
1/21/2021-5/14/2021 1/21/2021 22 2/17/21 25
    24 3/17/21
25
    26 4/14/21
25
    3 5/26/21
25

Two Payment Extra Service Dates

Fall
Service Dates Due in HR Period Paid Check Date % Paid
9/3/2020-12/9/2020 9/3/2020 14 10/28/20
50
    18 12/23/20
50
Spring
Service Dates Due in HR Period Paid Check Date % Paid
1/21/2021-5/14/2021 1/21/2021 24 3/17/21
50
    3 5/26/21
50

State Extra Service Pay Distribution 2019-20

Four Payment Extra Service Dates

Fall

Service Dates Due in HR Period Paid Check Date % Paid
9/5/19- 12/11/19 9/5/19 12 10/02/19 25
    14 10/30/19 25
    16 11/27/19 25
    18 12/24/19 25

Spring

Service Dates Due in HR Period Paid Check Date % Paid
1/23/20 - 5/13/20 1/23/20
22 2/19/20 25
    24 3/18/20
25
    26 4/15/20
25
    3 5/27/20
25

Two Payment Extra Service Dates

Fall

Service Dates Due in HR Period Paid Check Date % Paid
9/5/19 - 12/11/19 9/5/19 14 10/30/19
50
    18 12/24/19
50

Spring

Service Dates Due in HR Period Paid Check Date % Paid
1/23/20 - 5/13/20
1/23/20
24 3/18/20
50
    3 5/27/20
50

Future State Regular Payroll Calendars

Research Foundation (RF) Payroll Calendars

2020-21 Biweekly Payroll Due Dates

Research Foundation Payroll Due Dates for Biweekly Salaried Personnel 2020-21
Payroll Period Appointment, Employee Change Forms Due in RF Human Resource Services and Fellowships Due in SPS
**Appointments and Salary Increases Can be Retroactive Without Justification to:
6/20 - 7/3/20 Thursday
6/18/20 4/25/20
7/4 - 7/17/20 Wednesday 7/1/20 5/9/20
7/18 - 7/31/20 Friday 7/17/20 5/23/20
8/1 - 8/14/20 Friday 7/31/20 6/6/20
8/15 - 8/28/20 Thursday 8/13/20 6/20/20
8/29 - 9/11/20 Friday
8/28/20 7/4/20
9/12 - 9/25/20 Friday 9/11/20 7/18/20
9/26 - 10/9/20 Friday 9/25/20 8/1/20
10/10 - 10/23/20 Friday 10/9/20 8/15/20
10/24 - 11/6/20 Friday 10/23/20 8/29/20
11/7 - 11/20/20 Wednesday 11/4/20 9/12/20
11/21 - 12/4/20 Friday 11/20/20 9/26/20
12/5 - 12/18/20 Thursday 12/3/20 10/10/20
12/19/20 - 1/1/21 Wednesday 12/16/20 10/24/20
1/2 - 1/15/21 Friday 1/1/21 11/7/20
1/16 - 1/29/21 Friday 1/15/21 11/21/20
1/30 - 2/12/21 Friday 1/29/21 12/5/20
2/13 - 2/26/21 Friday 2/12/21 12/19/20
2/27 - 3/12/21 Friday 2/26/21 1/2/21
3/13 - 3/26/21 Friday 3/12/21 1/16/21
3/27 - 4/9/21 Friday 3/26/21 1/30/21
4/10 - 4/23/21 Friday 4/9/21 2/13/21
4/24 - 5/7/21 Friday 4/23/21 2/27/21
5/8 - 5/21/21 Friday 5/7/21 3/13/21
5/22 - 6/4/21 Friday 5/21/21 3/27/21
6/5 - 6/18/21 Friday 6/4/21 4/10/21

**Appointments or salary increases which are effective prior to this date require a letter of explanation regarding the reasons for the late submission. These explanations should accompany the Assignment, Employee Change, Labor Distribution or Fellowship form so the appropriate approval may be obtained.

2020-21 Hourly Payroll Due Dates

Research Foundation Payroll Due Dates for Hourly Personnel 2020-21
Payroll Period Hourly Timesheets Due in Payroll **Hours to be Paid Can be Retroactive Without Justification to:
Paychecks to be Distributed:
6/6 - 6/19/20 Thursday 6/25/20 4/11/20 7/3/20
6/20 - 7/3/20 Friday 7/10/20 4/25/20
7/17/20
7/4 - 7/17/20 Friday 7/24/20 5/9/20 7/31/20
7/18 - 7/31/20 Friday 8/7/20 5/23/20 8/14/20
8/1 - 8/14/20 Friday 8/21/20 6/6/20 8/28/20
8/15 - 8/28/20 Friday 9/4/20 6/20/20 9/11/20
8/29 - 9/11/20
Friday 9/18/20 7/4/20 9/25/20
9/12 - 9/25/20 Friday 10/2/20 7/18/20 10/9/20
9/26 - 10/9/20 Friday 10/16/20 8/1/20 10/23/20
10/10 - 10/23/20
Friday 10/30/20 8/15/20 11/6/20
10/24 - 11/6/20 Friday 11/13/20 8/29/20 11/20/20
11/7 - 11/20/20 Friday 11/27/20 9/12/20 12/4/20
11/21 - 12/4/20 Friday 12/11/20 9/26/20 12/18/20
12/5 - 12/18/20 Thursday 12/24/20 10/10/20 1/1/21
12/19/20 - 1/1/21
Friday 1/8/21 10/24/20 1/15/21
1/2 - 1/15/21
Friday 1/22/21 11/7/20 1/29/21
1/16 - 1/29/21
Friday 2/5/21 11/21/20 2/12/21
1/30 - 2/12/21 Friday 2/19/21 12/5/20 2/26/21
2/13 - 2/26/21 Friday 3/5/21 12/19/20 3/12/21
2/27 - 3/12/21 Friday 3/19/21 1/2/21 3/26/21
3/13 - 3/26/21 Friday 4/2/21 1/16/21 4/9/21
3/27 - 4/9/21 Friday 4/16/21 1/30/21 4/23/21
4/10 - 4/23/21
Friday 4/30/21 2/13/21 5/7/21
4/24 - 5/7/21
Friday 5/14/21 2/27/21 5/21/21
5/8 - 5/21/21
Friday 5/28/21 3/13/21 6/4/21
5/22 - 6/4/21 Friday 6/11/21 3/27/21 6/18/21

**Appointments or salary increases which are effective prior to this date require a letter of explanation regarding the reasons for the late submission. These explanations should accompany the Assignment, Employee Change, Labor Distribution or Fellowship form so the appropriate approval may be obtained.

2014-20 Payroll Dates

Previous Year's RF Payroll Calendars

Paid Through UB Foundation (UBF)

UBF Hourly Due Dates

UBF Payroll Due Dates

UBF Arrears Payroll Reminder

Please be reminded that salaried exempt and non-exempt individuals paid by UB Foundation Activities Inc. are now one-week in arrears, and in order to transition to an electronic time and attendance system, must be moved to two-week arrears (or “lagged”) payroll. In order to move to a two-week lag, your pay will be short by one week on September 30th.

If you are currently participating in the Medical and/or Dependent Care Flexible Spending Account (FSA), FSA contributions will not be withheld from the September 30, 2020 pay.

If you have any questions or concerns with the upcoming change, please contact Katie D’Amato, UBF Payroll Manager, at 716-645-8735 or kdamato@buffalo.edu.

We appreciate your understanding and cooperation during this transition.

 

UBF Payroll Due Dates
Period  No. Pay Period From To Timesheets Due to  UBF office Paychecks Distributed
1 12/12/2019 12/25/2019 12/27/2019 1/8/2020
2 12/26/2019 1/8/2020 1/10/2020 1/22/2020
3 1/9/2020 1/22/2020 1/24/2020 2/5/2020
4 1/23/2020 2/5/2020 2/7/2020 2/19/2020
5 2/6/2020 2/19/2020 2/21/2020 3/4/2020
6 2/20/2020 3/4/2020 3/6/2020 3/18/2020
7 3/5/2020 3/18/2020 3/20/2020 4/1/2020
8 3/19/2020 4/1/2020 4/3/2020 4/15/2020
9 4/2/2020 4/15/2020 4/17/2020 4/29/2020
10 4/16/2020 4/29/2020 5/1/2020 5/13/2020
11 4/30/2020 5/13/2020 5/15/2020 5/27/2020
12 5/14/2020 5/27/2020 5/29/2020 6/10/2020
13 5/28/2020 6/10/2020 6/12/2020 6/24/2020
14 6/11/2020 6/24/2020 6/26/2020 7/8/2020
15 6/25/2020 7/8/2020 7/10/2020 7/22/2020
16 7/9/2020 7/22/2020 7/24/2020 8/5/2020
17 7/23/2020 8/5/2020 8/7/2020 8/19/2020
18 8/6/2020 8/19/2020 8/21/2020 9/2/2020
19 8/20/2020 9/2/2020 9/4/2020 9/16/2020
20 9/3/2020 9/16/2020 9/18/2020 9/30/2020
21 9/17/2020 9/30/2020 10/2/2020 10/14/2020
22 10/1/2020 10/14/2020 10/16/2020 10/28/2020
23 10/15/2020 10/28/2020 10/30/2020 11/11/2020
24 10/29/2020 11/11/2020 11/13/2020 11/25/2020
25 11/12/2020 11/25/2020 11/27/2020 12/9/2020
26 11/26/2020 12/9/2020 12/11/2020 12/23/2020
1 12/10/2020 12/23/2020 12/25/2020 1/6/2021

*Please be advised of the new ePTF deadline schedule for UBF payroll processing.

UBF Non-hourly Pay Dates

UBF Pay Days — Non-hourly

UBF Arrears Payroll Reminder

Please be reminded that salaried exempt and non-exempt individuals paid by UB Foundation Activities Inc. are now one-week in arrears, and in order to transition to an electronic time and attendance system, must be moved to two-week arrears (or “lagged”) payroll. In order to move to a two-week lag, your pay will be short by one week on September 30th.

If you are currently participating in the Medical and/or Dependent Care Flexible Spending Account (FSA), FSA contributions will not be withheld from the September 30, 2020 pay.

If you have any questions or concerns with the upcoming change, please contact Katie D’Amato, UBF Payroll Manager, at 716-645-8735 or kdamato@buffalo.edu.

We appreciate your understanding and cooperation during this transition.

 

UBF Non-Hourly Pay Days
Period No. Pay Period Paychecks Distributed
From To
1 12/19/2019 1/1/2020 1/8/2020
2 1/2/2020 1/15/2020 1/22/2020
3 1/16/2020 1/29/2020 2/5/2020
4 1/30/2020 2/12/2020 2/19/2020
5 2/13/2020 2/26/2020 3/4/2020
6 2/27/2020 3/11/2020 3/18/2020
7 3/12/2020 3/25/2020 4/1/2020
8 3/26/2020 4/8/2020 4/15/2020
9 4/9/2020 4/15/2020 4/29/2020
10 4/23/2020 4/29/2020 5/13/2020
11 5/7/2020 5/13/2020 5/27/2020
12 5/21/2020 5/27/2020 6/10/2020
13 6/4/2020 6/10/2020 6/24/2020
14 6/18/2020 6/24/2020 7/8/2020
15 7/2/2020 7/8/2020 7/22/2020
16 7/16/2020 7/22/2020 8/5/2020
17 7/30/2020 8/5/2020 8/19/2020
18 8/13/2020 8/19/2020 9/2/2020
19 8/27/2020 9/2/2020 9/16/2020
20 9/10/2020 9/16/2020 9/30/2020
21 9/24/2020 9/30/2020 10/14/2020
22 10/8/2020 10/14/2020 10/28/2020
23 10/22/2020 10/28/2020 11/11/2020
24 11/5/2020 11/11/2020 11/25/2020
25 11/19/2020 11/25/2020 12/9/2020
26 12/3/2020 12/9/2020 12/23/2020
1 12/17/2020 12/23/2020 1/6/2021

*Please be advised of the new ePTF deadline schedule for UBF payroll processing.

Contact a Payroll Expert

State Payroll Experts

Faculty, Staff, TA/GA, Hourly Non-Student and Student Assistant Payroll

If Last Name Starts A - CH

Katie Cartwright.

Katie Cartwright

State Payroll Services

Phone: 645-5347

Email: kmangana@buffalo.edu

If Last Name Starts D- Gi

Kathy Pohlman.

Kathy Pohlman

State Payroll Services

Phone: 716-645-5202

Email: pohlman@buffalo.edu

If Last Name Starts GL - K

Roseann Brzozowiec.

Roseann Brzozowiec

State Payroll Services

Phone: 716-645-4449

Email: rbrzozow@buffalo.edu

If Last Name Starts L - NORD

Suzie Frank.

Suzie Frank

State Payroll Services

Phone: 645-4425

Email: stfrank@buffalo.edu

If Last Name Starts NORE - SHEO

Cheryl Delano.

Cheryl Delano

State Payroll Services

Phone: 716-645-4446

Email: cadelano@buffalo.edu

If Last Name Starts SHEP - YH

Joanne Intorre.

Joanne Intorre

State Payroll Services

Phone: 716-645-4424

Email: jintorre@buffalo.edu

If Last Name Starts Ci-Cz; Yi - Z

Melissa Barone.

Melissa Barone

State Payroll Services

Phone: 716-645-4445

Email: mbarone@buffalo.edu

State Appointment Processing

Angela Kuc.

Angela Kuc

State Appointment Processing

Phone: 716-645-4427

Email: akuc@buffalo.edu

Lisa Battle.

Lisa Battle

State Appointment Processing

Phone: 716-645-8156

Email: lpaschis@buffalo.edu

Lynn Phalen.

Lynn Phalen

State Appointment Processing

Phone: 716-645-8158

Email: laphalen@buffalo.edu

Elizabeth Wolf.

Elizabeth Wolf

State Appointment Processing

Phone: 716-645-4428

Email: elwolf@buffalo.edu

RF Payroll Experts

Employment and Payroll — RF

If Last Name Starts A-F

Denise Katas.

Denise Katus

RF Payroll Services

Phone: 716-645-4453

Email: katus@buffalo.edu

If Last Name Starts G-K

Joelle Tyler.

Joelle Tyler

RF Payroll

Phone: 716-645-4474

Email: jetyler@buffalo.edu

If Last Name Starts L-M

Sarah Lipczynski.

Sarah Lipczynski

RF Payroll Services

Phone: 716-645-4355

Email: sds9@buffalo.edu

If Last Name Starts N-S

Sonia Cravatta.

Sonia Cravatta

RF Payroll Services

Phone: 716-645-4473

Email: cravatta@buffalo.edu

If Last Name Starts T-Z

Lee Rodriguez.

Aleathea Rodriguez

RF Payroll Services

Phone: 716-645-4479

Email: amr33@buffalo.edu

UBF Payroll Experts

UBF Payroll Administration

Rebecca Broderick.

Rebecca Broderick

Payroll Accountant

UB Foundation

Phone: 716-645-8734

Email: rlbroder@buffalo.edu

Vanessa Phengsomphane.

Vanessa Phengsomphane

Payroll Accountant

UB Foundation

Phone: 716-645-8732

Email: vlphengs@buffalo.edu

Anne Duggan.

Anne Duggan

Payroll/ Fringe Benefits Quality Control

UB Foundation

Phone: 716-645-8736

Email: amduggan@buffalo.edu

Katie D’Amato.

Katie D’Amato

Payroll Manager

UB Foundation

Phone: (716) 645-8735

Email: kdamato@buffalo.edu