Payroll Calendars

Notes:

1. Those employees with a pay basis of 21P are paid over the academic year from OSC's pay period 11 for the following 21 pay periods.
2. Employees with an appointment for the fall semester only will receive a check beginning pay period 11 for a duration of 10.5 pay periods. Only one week's pay will be received in the final check.
3. Employees with an appointment for the spring semester only will receive a check beginning in pay period 21 (one week) for a duration  of 10.5 pay  periods. 

• Employees who work voluntary overtime but call in sick the same pay week must be paid at the straight time rate. Please make a notation on voucher.
  
• Do not submit an overtime voucher to the payroll office if the Over 40 Comp Time II option has been chosen. The department should keep the voucher on file for reconciliation purposes for the employee's semi-annual attendance report.  
  
• Do not submit a holiday voucher for holiday pay if the employee has elected the comp time with the Holiday Pay Waiver Option.
• The time sheets should remain on file in the department for three years.
• To ensure timely payment, original timesheets, with original signatures, must be received by the due date.      

• Employees who work voluntary overtime but call in sick the same pay week must be paid at the straight time rate. Please make a notation on voucher.
  
• Do not submit an overtime voucher to the payroll office if the Over 40 Comp Time II option has been chosen. The department should keep the voucher on file for reconciliation purposes for the employee's semi-annual attendance report.  
  
• Do not submit a holiday voucher for holiday pay if the employee has elected the comp time with the Holiday Pay Waiver Option.
• The time sheets should remain on file in the department for three years.
• To ensure timely payment, original timesheets, with original signatures, must be received by the due date.           

Notes:

• Personnel Transaction Forms (ePTFs) and timesheets must be received by the due date to be paid on time.
• To ensure timely payment, original timesheets, with original signatures, must be received by the due date. We do not accept faxes or scans of the timesheets.
• Whenever possible, rate changes and account number changes should carry an effective date coinciding with the beginning date of the State Hourly (Non-Student) payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.                        

Notes

• Personnel Transaction Forms (ePTFs) and timesheets must be received by the due date to be paid on time.
• To ensure timely payment, original timesheets, with original signatures, must be received by the due date. We do not accept faxes or scans of the timesheets
• Whenever possible, rate changes and account number changes should carry an effective date coinciding with the beginning date of the State Hourly (Non-Student) payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted. 

• Retroactive payments may be processed for up to five pay periods NOT including the current payroll.
• If more than 5 pay periods late a justification letter will be required. This is a state (OSC) directive and therefore no exceptions are allowed.
  

Retroactive payments may be processed for up to five pay periods not including the current payroll. If more than 5 pay periods late a justification letter will be required. This is a state (OSC) directive and therefore no exceptions are allowed.

**Appointments or salary increases which are effective prior to this date require a letter of explanation regarding the reasons for the late submission. These explanations should accompany the Assignment, Employee Change, Labor Distribution or Fellowship form so the appropriate approval may be obtained.

**Appointments or salary increases which are effective prior to this date require a letter of explanation regarding the reasons for the late submission. These explanations should accompany the Assignment, Employee Change, Labor Distribution or Fellowship form so the appropriate approval may be obtained.