Find Commonly Purchased Goods and Services

Finding a responsible supplier to meet your needs is important. For commonly purchased items, we strive to achieve the best possible combination of service and cost when selecting a supplier, while being in accordance with purchasing regulations and initiatives.

Learn About eProcurement Suppliers
Search Empire State Development's MWBE Directory
Find a Procurement Expert
Don't See Your Goods and Services on the List?

Contact our purchase agents for help in finding a recommended supplier for other, less commonly-purchased goods and services.  

Commonly Purchased Goods and Services

  • Amazon Business Accounts
    4/3/25
    UB's centralized Amazon Business accounts are available for use with state, Research Foundation and UB Foundation Procurement Cards.
  • Car Rental
    1/7/25
    When traveling for university business, rental vehicles may be used when it is in the best interest of the university. UB has contracts with agencies from which you can rent a vehicle for both local and nationwide rentals.
  • Copiers and Multi-Functional Printers
    4/3/25
    You may purchase copiers or multi-function printers (MFP) through the SUNY preferred supplier, Toshiba America Business Solutions.
  • Crowdsourcing Services
    5/30/24
    UB supports the use of crowdsourcing services as an efficient source for data collection.
  • Events Off-Campus
    4/3/25
    While the university offers an array of different spaces to hold events, we understand the need to occasionally hold a university event off-campus.
  • Furniture
    4/19/24
    Purchase furniture through our New York state contract manufacturers, Minority- and Women-Owned Business Enterprises (MWBE) and through the open market.  
  • Gas Cylinders
    4/3/25
    Compressed and liquefied gases are routinely used in laboratories and various other operations at UB.
  • Hotels for UB-Sponsored Guests
    4/3/25
    The university has negotiated rates with several area hotels for official guests of UB, such as faculty candidates or guest speakers.
  • Independent Contractors
    4/3/25
    An independent contractor is a person who is contracted to perform services without having the legal status of an employee. Requests for these services using sponsored and non-sponsored Research Foundation (RF) funds are submitted through Research Foundation Human Resources to determine classification as an independent contractor.  Payment for independent contractors is processed through the ShopBlue e-Procurement System.
  • Information Technology (IT) Equipment and Supplies
    4/19/24
    Purchase your computers, software, hardware and other IT related supplies and peripherals through recommended suppliers. 
  • Janitorial Supplies
    4/19/24
    UB encourages you to buy cleaning and janitorial supplies for your building, office or department from sustainable businesses that provide environmentally preferable products.
  • Mobile Communication Devices
    4/3/25
    With approval of the appropriate dean, vice president, or their designee, employees may receive a department-owned mobile communication device or allowance to offset the cost of a personally-owned mobile communication device and related services.
  • Office Supplies
    11/19/24
    SUNY has a strategic contract with W.B. Mason for office supplies, such as staplers, pens, pencils, paper, sticky pads, and paper clips, among other items. 
  • Promotional Items and Apparel
    4/29/25
    Any use of the University at Buffalo name, logos or marks by all campus departments and student groups for promotional items, novelties, apparel or any reprints of those items must have prior approval from the UB Trademarks and Licensing office. Any environmental branding such as displays, banners, graphics and signage must follow environmental branding guidelines and the branding review process prior to trademark approval.
  • Studio Portraits
    5/30/24
    Faculty and staff should use our contracted supplier for their digital studio portrait photography needs, to receive best pricing and to ensure that the portraits meet university brand standards.
  • Wegmans Meals2GO and Online Grocery Ordering
    4/3/25
    Departments may use a Procurement Card to purchase allowable, business-related items from Wegmans.
  • Amazon Business Accounts
    4/3/25
    UB's centralized Amazon Business accounts are available for use with state, Research Foundation and UB Foundation Procurement Cards.
  • Car Rental
    1/7/25
    When traveling for university business, rental vehicles may be used when it is in the best interest of the university. UB has contracts with agencies from which you can rent a vehicle for both local and nationwide rentals.
  • Copiers and Multi-Functional Printers
    4/3/25
    You may purchase copiers or multi-function printers (MFP) through the SUNY preferred supplier, Toshiba America Business Solutions.
  • Crowdsourcing Services
    5/30/24
    UB supports the use of crowdsourcing services as an efficient source for data collection.
  • Events Off-Campus
    4/3/25
    While the university offers an array of different spaces to hold events, we understand the need to occasionally hold a university event off-campus.
  • Furniture
    4/19/24
    Purchase furniture through our New York state contract manufacturers, Minority- and Women-Owned Business Enterprises (MWBE) and through the open market.  
  • Gas Cylinders
    4/3/25
    Compressed and liquefied gases are routinely used in laboratories and various other operations at UB.
  • Hotels for UB-Sponsored Guests
    4/3/25
    The university has negotiated rates with several area hotels for official guests of UB, such as faculty candidates or guest speakers.
  • Independent Contractors
    4/3/25
    An independent contractor is a person who is contracted to perform services without having the legal status of an employee. Requests for these services using sponsored and non-sponsored Research Foundation (RF) funds are submitted through Research Foundation Human Resources to determine classification as an independent contractor.  Payment for independent contractors is processed through the ShopBlue e-Procurement System.
  • Information Technology (IT) Equipment and Supplies
    4/19/24
    Purchase your computers, software, hardware and other IT related supplies and peripherals through recommended suppliers. 
  • Janitorial Supplies
    4/19/24
    UB encourages you to buy cleaning and janitorial supplies for your building, office or department from sustainable businesses that provide environmentally preferable products.
  • Mobile Communication Devices
    4/3/25
    With approval of the appropriate dean, vice president, or their designee, employees may receive a department-owned mobile communication device or allowance to offset the cost of a personally-owned mobile communication device and related services.
  • Office Supplies
    11/19/24
    SUNY has a strategic contract with W.B. Mason for office supplies, such as staplers, pens, pencils, paper, sticky pads, and paper clips, among other items. 
  • Promotional Items and Apparel
    4/29/25
    Any use of the University at Buffalo name, logos or marks by all campus departments and student groups for promotional items, novelties, apparel or any reprints of those items must have prior approval from the UB Trademarks and Licensing office. Any environmental branding such as displays, banners, graphics and signage must follow environmental branding guidelines and the branding review process prior to trademark approval.
  • Studio Portraits
    5/30/24
    Faculty and staff should use our contracted supplier for their digital studio portrait photography needs, to receive best pricing and to ensure that the portraits meet university brand standards.
  • Wegmans Meals2GO and Online Grocery Ordering
    4/3/25
    Departments may use a Procurement Card to purchase allowable, business-related items from Wegmans.

Related Guidelines, Links and Forms

Guidelines

Links

Forms