Office Supplies

The university has a strategic contract with Staples for office supplies, such as staplers, pens, pencils, paper, sticky pads, and paper clips, remanufactured toner cartridges, among many other items. 

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Minimum Order is $40

There is a $40 minimum for all office supplies orders. Please consolidate small orders to reduce the number of deliveries to your location.

By reducing the number of campus deliveries, we can positively impact our carbon neutrality. Our university is committed to becoming carbon neutral by 2030. 

Focus on Sustainability

Why There's a Minimum Dollar Amount for Orders

Our university is committed to becoming carbon neutral by 2030. Every delivery that comes to campus generates carbon emissions.

How to Purchase Office Supplies

Use Staples Punch-Out Catalog in ShopBlue

Order office supplies only through Staples through ShopBlue — do not order office supplies directly from or other vendors.

  • Navigate to Showcases section in ShopBlue to order direct and real-time from Staples through the Staples Punch-out
  • All items covered under one contract
  • No buyer approval or intervention is required
  • Improves order processing time by over a week

When purchasing from punch-out suppliers like Staples, you exit the ShopBlue site to search and select products from a supplier's web catalog, then return the items to the ShopBlue shopping cart. The selected items are then submitted through the standard requisition and order process.

Advantages of Using Showcase Suppliers

All items are covered under one contract. No buyer approval or purchasing intervention is required.           

  • No PCard orders; all orders go through one platform
  • Streamlined process for real-time ordering
  • Improves order processing time by over a week
  • Search for items, create a cart, track your order, and request a return all under one platform

Off-Contract Items

Do you want to purchase an item that is off-contract? Let us know what you're looking for, and we'll evaluate your request.

Best Practices


Have a problem with your order? Make sure you do not create a receiver for your order until all items are delivered in good condition and are still wanted. Returns can take up to 30 days to process through the Staples system, you will not see credit reflected until Staples has issued credit to Accounts Payable and it has been applied in ShopBlue.


Email your question to PROFTECHDIVERSITY@STAPLES.COM or phone (855) 273-1628

Contact an Expert

Julie Lewek

Purchasing and Contract Services

Phone: 716-645-4568