University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Campus Mail
Official university business mail is collected, processed and delivered by the Campus Mail Service, including:
- Official inter-campus business mail
- In- and out-bound university business mail collected, processed and delivered by the United States Postal Service (USPS)
On this page:
By using Campus Mail to ship your items, you affirm that it meets all USPS shipping guidelines and standards.
Interdepartmental Mail
Campus mail, using inter-departmental envelopes, must be properly addressed to ensure delivery. Add a university return address if using any other envelope or mailer.
| Proper Format | Example |
|---|---|
Addressee Department Name Building Name Campus | Dr. Joan Doe Comparative Literature 638 Clemens Hall North Campus |
North Campus
- Outside Campus Mail Center
- Second floor of Clemens Hall
- First floor of Cooke Hall
- Student Union foyer
South Campus
- Harriman Hall lobby
UPS and FedEx
- Please contact carrier or go to local store
- Campus Mail does not handle these carriers
Request additional interdepartmental mailing supplies from UB Campus Mail Services.
Metered Mail
Campus Mail Services can process outgoing letters, flats and parcels using a postage meter.
| Service | Description | Cost |
|---|---|---|
| Certified Mail | Provides proof of mailing at time of mailing and the date and time of delivery or attempted delivery | $3.45 plus postage |
| Return Receipt | Provides evidence of delivery, including the recipient's signature and actual delivery address. This must be used with another service (e.g.) certified, insured or registered mail. | $2.75 plus postage |
| Registered Mail | Provides the highest level of security afforded by the USPS, including a special chain of custody and indemnity up to $50,000. | From $12.60, depending on item's value |
| Insured Mail | Provides coverage against loss, damaged or missing contents up to $5,000. | From $2.10, depending on item's value |
| USPS Tracking | Provides tracking updates as item travels to its destination. It can be used with priority mail, first class parcels, library mail and media mail. | No cost |
Stamps
University business mailings are to be processed through our Campus Mail Services. Stamps may be purchased by units for individual pieces of mail, sent on a sporadic basis. UB Procurement Cards (PCard) are the most appropriate mechanism to purchase stamps.
Bulk Mail
Campus Mail Services’ bulk mail operation is efficient and cost-effective for large mailings, such as invitations, newsletters or announcements.
Your USPS Mail Address
Inform your off-campus business colleagues about your mail address at UB to expedite your mail delivery.
| Proper Format | Example |
|---|---|
| Your Name Your Department (if applicable) Your Campus Mailing Address (Room # and Building Name) Buffalo, NY Your Zip+4 Code | Dr. Joan Doe Comparative Literature 638 Clemens Hall Buffalo, NY 14260-4600 |
Use Look Up a ZIP Code™ to find your zip code using the By Address tab. UB has more than one zip code and there are numerous +4’s.
USPS Mail Services
| Mail Type | Current Price | New Price |
|---|---|---|
| Letters (1 oz) | $0.58 | $0.60 |
| Letters additional ounce(s) | $0.20 | $0.24 |
| Domestic postcards | $0.40 | $0.44 |
| International letter (1 oz) | $1.30 | $1.40 |
The USPS is also seeking price adjustments for Special Services products including Certified Mail, Post Office Box rental fees, Money Order fees and the cost to purchase insurance when mailing an item. For more details on rates, please visit www.usps.com.
USPS services can facilitate shipping with a variety of supplies and services:
- Free USPS shipping supplies
- Insurance, USPS Tracking™, Registered Mail™, Signature Confirmation™, more
For foreign parcels one pound or over, a USPS Customs Form must be filled out:
Suspicious Mail
Contact Campus Police at 645-2222 for any suspicious mail piece. Review tips from the USPS about what makes mail suspicious.
Contact an Expert
Campus Mail Services
Phone: 716-645-2743; Fax: 716-645-3937
Email: CampusMail@buffalo.edu