Building partnerships through collaboration.
Copiers and Multi-Functional Printers
You may purchase copiers or multi-function printers (MFP) through the SUNY preferred supplier, Toshiba America Business Solutions.
UB is queued up to participate in the SUNY Print Initiative (SPI) at a future date but is aligning with the SPI procurement process.
Revised June 10, 2026
On this page:
SUNY Print Initiative Models
Determine which type of machine best fits your needs. Purchasing will provide a price quote for one of the following.
HP E60615DN - Basic desktop model, used for low-volume printing.
HP E62665H(S) - Model scans in color but prints in monochrome and has special features above regular desktop models, used for medium-volume printing.
Toshiba ESTUDIO6525AC – Prints in color, fits 11” x 17” paper, and offers many optional features; it is well-suited for high-volume printing.
Not sure?
Complete the Copier Needs Questionnaire to help select the best product for your needs.
Specialty Printers
Printers that meet requirements for specialty use will be exempt from the SPI. Documentation of special features for procurement record is required as well as UB threshold requirements. Please select a printer model that fits your needs and submit a non-catalog in ShopBlue, attaching your quote for Purchasing to review.
Examples of specialty printers are those used by the following areas/departments:
- Print Shop
- Athletics
- Communications
- Libraries
When to Contact the Buyer
- Size – You do not have enough physical space to fit the printer that meets your needs.
- Finisher - You do not have enough physical space to fit the printer that meets your needs and you require special finishing features (i.e. Saddle Stitch Finisher or Stapler).
- 11x17 - You do not have enough physical space to fit the printer that meets your needs and you require 11 x 17 paper.
Maintenance Coverage
Consolidated Billing: Toshiba copier maintenance charges are handled through a central consolidated billing process. All campus units are included in this change, and individual departments no longer need to create annual standing POs for copier maintenance. For complete details and instructions, see the Toshiba Consolidated Billing project page.
Disposal and Cancellation of Maintenance
Your old machine will be recycled with our contracted recycler who will remove, wipe clean and shred the hard drive. Complete and submit the Disposal of Equipment Form so that University Facilities will pick up your old machine.
Cancellation of Service
To cancel a maintenance coverage on an MFP follow the steps below:
- Print the machine’s configuration page that shows the page count and serial number
- Comment to the Buyer associated with the order requesting service cancellation and attach the configuration page
- Buyer will notify Toshiba to cancel coverage
- Toshiba will issue a final invoice
- Accounts Payable will close the PO after final payment has been made
