Copiers and Multi-Functional Printers

You may purchase copiers or multi-function printers (MFP) through the SUNY preferred supplier, Toshiba America Business Solutions.

On this page:

Choosing Your Model

Determine what type of machine will best fit your needs. Purchasing will obtain a price quote and prepare a cost analysis to show your total cost of ownership.  We will make a recommendation based on best value and will collaborate with you to identify the best match while complying with our purchasing regulations.

Maintenance Coverage

With the purchase of your MFP, Toshiba will cover all labor, service calls, parts and toner.  Staples and paper are not included in this service.  Billing is based on your actual usage, the cost per copy and is billed quarterly in arrears. To pay the bills, you will create a standing order at the beginning of each fiscal year to cover a period of one fiscal year from July 1 to June 30.

You must create a new standing order at the beginning of each fiscal year to cover maintenance.

Disposal and Cancellation of Maintenance

Your old machine will be recycled with our contracted recycler who will remove, wipe clean and shred the hard drive.  Complete and submit the Disposal of Equipment Form so that University Facilities will pick up your old machine.

Cancellation of Service

To cancel a maintenance coverage on an MFP follow the steps below:

  1. Print the machine’s configuration page that shows the page count and serial number
  2. Comment to the Buyer associated with the order requesting service cancellation and attach the configuration page
  3. Buyer will notify Toshiba to cancel coverage
  4. Toshiba will issue a final invoice
  5. Accounts Payable will close the PO after final payment has been made

Contact an Expert

David Markey

Purchasing and Contract Services

Phone: 716-645-4550


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