You may purchase copiers or multi-function printers (MFP) through the SUNY preferred supplier, Toshiba America Business Solutions.
Determine what type of machine will best fit your needs. Purchasing will obtain a price quote and prepare a cost analysis to show your total cost of ownership. We will make a recommendation based on best value and will collaborate with you to identify the best match while complying with our purchasing regulations.
With the purchase of your MFP, Toshiba will cover all labor, service calls, parts and toner. Staples and paper are not included in this service. Billing is based on your actual usage, the cost per copy and is billed quarterly in arrears. To pay the bills, you will create a standing order at the beginning of each fiscal year to cover a period of one fiscal year from July 1 to June 30.
You must create a new standing order at the beginning of each fiscal year to cover maintenance.
Your old machine will be recycled with our contracted recycler who will remove, wipe clean and shred the hard drive. Complete and submit the Disposal of Equipment Form so that University Facilities will pick up your old machine.
To cancel a maintenance coverage on an MFP follow the steps below:
When in doubt, find out! Consult with our purchasing agents for advice.
All procurement activity is subject to periodic audit to monitor compliance with policies and procedures.