University at Buffalo (UB) 
Administrative Services Gateway
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My Paycheck
Manage your paycheck and find payroll services about tax withholding, direct deposit, and W-2 tax statements.
On this page:
YOUR UB AFFILIATION
To view or change your employee profile, log in to the SUNY portal for State with your UBITName and password, the SUNY portal for Research Foundation with your RF account login credentials, or AccuFund Portal for UB Foundation with your AccuFund account login credentials.
Paycheck Formats
| Pay Format | Description |
|---|---|
| Paycheck | Paper paycheck is mailed to the home address on file with your employer |
| Direct Deposit | Pay is deposited into one to eight accounts at one or more financial institutions of your choosing It takes one or two pay cycles to process a direct deposit request |
| Pay Type | Action Needed? |
|---|---|
| Paper Paycheck | None, this is the default |
| Direct Deposit and Pay Advice | Complete a State Direct Deposit Request form |
| Pay Type | Action Needed? |
|---|---|
| Paper Paycheck | None, this is the default |
| Direct Deposit | Complete a Research Foundation Direct Deposit Request form |
| Pay Type | Action Needed? |
|---|---|
| Paper Paycheck | None, this is the default.
Paper check is mailed to the primary address on file with UB Foundation Activities, Inc |
| Direct Deposit | Complete a UB Foundation Direct Deposit Request form Proof of account ownership and ID required to process new Direct Deposit Requests. |
When Is Payday?
Period No. | Pay Period From To | Personnell Transaction (ePTF) Due Dates | Paychecks Distributed | |
|---|---|---|---|---|
| 1 | 12/8/2022 | 12/21/2022 | 12/23/2022 | 1/4/2023 |
| 2 | 12/22/2022 | 1/4/2023 | 1/6/2023 | 1/18/2023 |
| 3 | 1/5/2023 | 1/18/2023 | 1/20/2023 | 2/1/2023 |
| 4 | 1/19/2023 | 2/1/2023 | 2/3/2023 | 2/15/2023 |
| 5 | 2/2/2023 | 2/15/2023 | 2/17/2023 | 3/1/2023 |
| 6 | 2/16/2023 | 3/1/2023 | 3/3/2023 | 3/15/2023 |
| 7 | 3/2/2023 | 3/15/2023 | 3/17/2023 | 3/29/2023 |
| 8 | 3/16/2023 | 3/29/2023 | 3/31/2023 | 4/12/2023 |
| 9 | 3/30/2023 | 4/12/2023 | 4/14/2023 | 4/26/2023 |
| 10 | 4/13/2023 | 4/26/2023 | 4/28/2023 | 5/10/2023 |
| 11 | 4/27/2023 | 5/10/2023 | 5/12/2023 | 5/24/2023 |
| 12 | 5/11/2023 | 5/24/2023 | 5/26/2023 | 6/7/2023 |
| 13 | 5/25/2023 | 6/7/2023 | 6/9/2023 | 6/21/2023 |
| 14 | 6/8/2023 | 6/21/2023 | 6/23/2023 | 7/5/2023 |
| 15 | 6/22/2023 | 7/5/2023 | 7/7/2023 | 7/19/2023 |
| 16 | 7/6/2023 | 7/19/2023 | 7/21/2023 | 8/2/2023 |
| 17 | 7/20/2023 | 8/2/2023 | 8/4/2023 | 8/16/2023 |
| 18 | 8/3/2023 | 8/16/2023 | 8/18/2023 | 8/30/2023 |
| 19 | 8/17/2023 | 8/30/2023 | 9/1/2023 | 9/13/2023 |
| 20 | 8/31/2023 | 9/13/2023 | 9/15/2023 | 9/27/2023 |
| 21 | 9/14/2023 | 9/27/2023 | 9/29/2023 | 10/11/2023 |
| 22 | 9/28/2023 | 10/11/2023 | 10/13/2023 | 10/25/2023 |
| 23 | 10/12/2023 | 10/25/2023 | 10/27/2023 | 11/8/2023 |
| 24 | 10/26/2023 | 11/8/2023 | 11/10/2023 | 11/22/2023 |
| 25 | 11/09/2023 | 11/22/2023 | 11/24/2023 | 12/6/2023 |
| 26 | 11/23/2023 | 12/6/2023 | 12/8/2023 | 12/20/2023 |
| 1 | 12/7/2023 | 12/20/2023 | 12/22/2023 | 1/3/2024 |
| 2 | 12/21/2023 | 1/3/2024 | 1/5/2024 | 1/17/2024 |
Download
Reading My Paycheck
Payroll Information
See your payroll information, including payroll history, at the State of New York (SUNY) portal:
- Log in to www.suny.edu/hrportal
- Choose Buffalo Univ from the Campus pull-down menu and click Login
- Enter your UBITName and password and click Log In
- Click View Paycheck to see your payroll history
- Verify your identity by completing the question
Notice that your New York State (NYS) and your SUNY IDs are available here.
Paper Paycheck Stub or Advice Notice
| Item | Descriptor | Explanation |
|---|---|---|
| A | State Comptroller | Designates a state paycheck |
| B | [your name] | Your name |
| C | Total Gross | Total amount for current payperiod and year-to-date total before taxes |
| D | Fed Taxable Gross | Total amount for current payperiod and year-to-date total less federal pre-tax amounts |
| E | Net Pay | Take home amount |
| F | Pay Rate | Annual pay (blank if student assistant) |
| G | Advice # Advice Date | Unique paycheck number Paycheck date |
| H | Dept ID | 30: Administrative pay 31: Student hourly pay 32: Union contractual pay 33: College workstudy pay 35: Scholarship 39: TA/GA |
| J | Pay Start Date Pay End Date | Start of this payperiod End of this payperiod |
| K | NYS Emplid | Your New York state employee ID |
| L | Negotiating Unit | Your group or union identified by number. See a list of state units. |
| M | Retirement System | Your retirement system |
| N | Current Hrs/Days | Current college workstudy actual hours or blank |
| O | Current Earnings | Your current gross earnings (C) |
| P | YTD Hrs/Days | College workstudy total hours or blank this current year |
| Q | YTD Earnings | This year's gross earnings |
| R | Tax Data | Displays your local, state and federal tax withholding status |
| S | Taxes | Actual current and YTD tax deductions computed with earnings and tax withholding data (R) |
| T | Before Tax Deductions | Includes voluntary deductions such as Flex Spending, voluntary retirement savings, dependent care |
| U | After Tax Deductions | Includes contractual dues, SEFA contributions |
| V | Direct Deposit Distribution | For direct deposit only, displays the amounts and account types into which pay is distributed |
| W | Net Distributions | Total amounts paid either by direct deposit or check |
Payslip Example
Your Payroll History
Log in to the RFSUNY self service portal to see your payroll information:
- Go to Self Service at portal.rfsuny.org
- Log in with RF ID number you were given when you were employed
As part of its service to UB, the UB Foundation (UBF) provides payroll administration for UB faculty and staff who are funded with UBF resources.
Each payday, UB Foundation Activities Payroll Team sends you an email about your pay:
"Your paystub for xx/xx/xxxx is now available for viewing in the UBF Employee Portal."
Download the Instructions
Use Payroll Self Service Tools
Use the payroll self service tool that corresponds to your paycheck type to view payroll information and make changes.
State employees can use the NYS Payroll Online portal to:
- Opt out of paper paystubs
- Manage tax deductions
- View and print W-2s
- Update email address
Login to NYS Payroll Online
- Using either the Google Chrome or Microsoft Edge web browser, go to www.suny.edu/hrportal
- (Please note: The NYS Payroll Online website does not support other browsers. If you see an error message when trying to log in, check for the latest version of your browser or clear your browser's cache.)
- If prompted, select Buffalo Univ
- If prompted, log in with your UBITName and password
- Click on the NYS Payroll Online icon
Please Note: The first time you log in you will need the last 4 digits of your SSN and your NYS Employee ID number (this number is different from your UB Person number) which may be found on your current pay statement or direct deposit advice or at the top of the SUNY portal screen. You will also be required to enter your date of birth using the following format XX/XX/XXXX (ex. 01/25/1976). You will see an error message if you attempt to enter it in any other format, including using hyphens instead of forward slashes.
RF employees can use the Self Service portal to:
- Access direct deposit payslips, paycheck stubs, tax forms and benefits information
- Enroll in benefits
- Enter dependents and beneficiaries
- Update contact information
Login to RF Self Service
- Go to Self Service at portal.rfsuny.org
- Log in with RF ID number you were given when you were employed
UBF employees can login to the Accufund portal to:
- View and print paystubs
- View and print W-2s
- Update primary address (must use all capital letters)
Login to Accufund
Please use the instructions below to access the portal and establish a login.
Download the Instructions
Change My Tax Withholding
You may change your withholding online through the SUNY portal or download a PDF copy to complete and submit to HR.
Submit Online
Download a PDF Form
W-2 Tax Statements
Currently active New York state (NYS), Research Foundation (RF) and UB Foundation (UBF) employees can typically access their W-2 reports online by the end of January each year.
How to Access W-2 Tax Statements
- Go to the State Payroll Self-Service website (http://www.suny.edu/hrportal)
- Select Buffalo Univ under Select Campus
- Log in using UBITName and Password
- Click on NYS Payroll Online and follow any required prompts
- Select View W-2
- Select Year End Form for required year (Please be sure that pop-ups are enabled in your browser.)
- Print the W-2
- Go to the RF Self Service portal
- Log in using your RF username and password
- Select My W-2
- Select the year
- Click Go
Forgot Your Password?
W-2 Wage and Tax reports are available at Accufund:
- Log into employee portal https://ep-ubf.accunfp.com/
- Click Login in top right corner
- Enter UBITName and password, click Login (first time users click Reset for initial login)
- Under View on left hand panel, click Year End Forms
- Click on the year
- Click View
Updating Your Mailing Address for Your W-2 Tax Statements
Has your mailing address changed? Be sure to update it prior to the end of December to ensure delivery of the current year's W-2 in the following January. Choose your pay source below for instructions.
- Log in to the SUNY portal
- Select Buffalo Univ as your campus
- Log in with your UBITName and password
- Click Human Resource Systems in the top left menu
- From the Self Service menu, select SUNY HR Self Service
- Enter your birth date to verify your identity, in the format MM/DD/YYYY, for example, 03/31/1935
- Click Submit
- From the top menu bar, select Address
- Select the address listed and click Update
- Fill in the required fields:
- Effective date
- Address
- City
- Zip code
- County (look up the county by your town or zip code)
- State
- Country
- Click Submit to finalize your address change
1. Log in to RF Employee Self Service
a. Click Access Self Service
b. Log in using your RF employee username and password
2. Click Employee Self Service to expand the menu
3. Click My Contact Information
4. Click Update in the Main Address section
a. Select Enter a new address if you have moved
b. Note: You cannot select Correct or amend this address
5. Click Next to follow the steps to input your new address
6. Click Submit to finalize your address change
- Complete the Biographic Update form
- Select UB Foundation
- Select Change Home Address and enter your new address
- Click Submit Form to finalize your address change
Changing to an International Address?
Please contact a payroll expert for assistance.
Contact a Payroll Expert
Faculty, Staff, TA/GA, Hourly Non-Student and Student Assistant Payroll
For last names A-CQ
For last names CR-HD
For last names HE-LT
For last names LU-PQ
For last names PR-TG
For last names TH-Z
State Appointment Processing
Angela Kuc
Director
State Appointment Processing & Payroll Services
Phone: 716-645-4427
Email: akuc@buffalo.edu
Employment and Payroll — RF
If Last Name Starts A, C, D
If Last Name Starts G-K
If Last Name Starts E, F, L-M
If Last Name Starts B, N-S
If Last Name Starts T-Z
