My Paycheck
Manage your paycheck so it fits your lifestyle and schedule and learn about the information in your pay record.
On this page:
YOUR UB AFFILIATION
To view or change your employee profile, log in to the SUNY portal for State with your UBITName and password or the SUNY portal for Research Foundation with your RF account login credentials.
Paycheck Formats
| Pay Format | Description |
|---|---|
| Paycheck | Paper paycheck is delivered to your department and distributed by designated staff in the department Not available to everyone |
| Direct Deposit | Pay is deposited into one to eight accounts at one or more financial institutions of your choosing It takes one or two pay cycles to process a direct deposit request |
Paycheck Format — the State
| Pay Type | Action Needed? |
|---|---|
| Paper Paycheck | None, this is the default |
| Direct Deposit and Pay Advice | Complete a State Direct Deposit Request form |
Paycheck Format — Research Foundation (RF)
| Pay Type | Action Needed? |
|---|---|
| Paper Paycheck | None, this is the default |
| Direct Deposit | Complete a Research Foundation Direct Deposit Request form |
Paycheck — UB Foundation (UBF)
| Pay Type | Action Needed? |
|---|---|
| Paper Paycheck | None, this is the default |
| Direct Deposit | Complete a UB Foundation Direct Deposit Request form |
When Is Payday?
NY State Pay Days
RF Pay Days
UBF Pay Days and Payroll Due Dates
UBF Payroll Due Dates
| Period No. | Pay Period From To | Timesheets Due to UBF office | Paychecks Distributed | ePTF | |
|---|---|---|---|---|---|
| 1 | 12/13/2018 | 12/26/2018 | 12/28/2019 | 1/9/2019 | |
| 2 | 12/27/2018 | 1/9/2019 | 1/11/2019 | 1/23/2019 | |
| 3 | 1/10/2019 | 1/23/2019 | 1/25/2019 | 2/6/2019 | |
| 4 | 1/24/2019 | 2/6/2019 | 2/8/2019 | 2/20/2019 | |
| 5 | 2/7/2019 | 2/20/2019 | 2/22/2019 | 3/6/2019 | |
| 6 | 2/21/2019 | 3/6/2019 | 3/8/2019 | 3/20/2019 | |
| 7 | 3/7/2019 | 3/20/2019 | 3/22/2019 | 4/3/2019 | |
| 8 | 3/21/2019 | 4/3/2019 | 4/5/2019 | 4/17/2019 | |
| 9 | 4/4/2019 | 4/17/2019 | 4/19/2019 | 5/1/2019 | |
| 10 | 4/18/2019 | 5/1/2019 | 5/3/2019 | 5/15/2019 | |
| 11 | 5/2/2019 | 5/15/2019 | 5/17/2019 | 5/29/2019 | |
| 12 | 5/16/2019 | 5/29/2019 | 5/31/2019 | 6/12/2019 | |
| 13 | 5/30/2019 | 6/12/2019 | 6/14/2019 | 6/26/2019 | |
| 14 | 6/13/2019 | 6/26/2019 | 6/28/2019 | 7/10/2019 | |
| 15 | 6/27/2019 | 7/10/2019 | 7/12/2019 | 7/24/2019 | |
| 16 | 7/11/2019 | 7/24/2019 | 7/26/2019 | 8/7/2019 | |
| 17 | 7/25/2019 | 8/7/2019 | 8/9/2019 | 8/21/2019 | |
| 18 | 8/8/2019 | 8/21/2019 | 8/23/2019 | 9/4/2019 | |
| 19 | 8/22/2019 | 9/4/2019 | 9/6/2019 | 9/18/2019 | 8/30/2019 |
| 20 | 9/5/2019 | 9/18/2019 | 9/20/2019 | 10/2/2019 | 9/13/2019 |
| 21 | 9/19/2019 | 10/2/2019 | 10/4/2019 | 10/16/2019 | 9/27/2019 |
| 22 | 10/3/2019 | 10/16/2019 | 10/18/2019 | 10/30/2019 | 10/11/2019 |
| 23 | 10/17/2019 | 10/30/2019 | 11/1/2019 | 11/13/2019 | 10/25/2019 |
| 24 | 10/31/2019 | 11/13/2019 | 11/15/2019 | 11/27/2019 | 11/8/2019 |
| 25 | 11/14/2019 | 11/27/2019 | 12/2/2019 | 12/11/2019 | 11/22/2019 |
| 26 | 11/28/2019 | 12/11/2019 | 12/13/2019 | 12/24/2019 | 12/6/2019 |
| 1 | 12/12/2019 | 12/25/2019 | 12/27/2019 | 1/8/2020 | 12/19/2019 (Thursday) |
*Please be advised of the new ePTF deadline schedule for UBF payroll processing.
Reading My Paycheck
From the State
Payroll Information
See your payroll information, including payroll history, at the State of New York (SUNY) portal:
- Log in to www.suny.edu/hrportal
- Choose Buffalo Univ from the Campus pull-down menu and click Login
- Enter your UBITName and password and click Log In
- Click View Paycheck to see your payroll history
- Verify your identity by completing the question
Notice that your New York State (NYS) and your SUNY IDs are available here.
Paper Paycheck Stub or Advice Notice
| Item | Descriptor | Explanation |
|---|---|---|
| A | State Comptroller | Designates a state paycheck |
| B | [your name] | Your name |
| C | Total Gross | Total amount for current payperiod and year-to-date total before taxes |
| D | Fed Taxable Gross | Total amount for current payperiod and year-to-date total less federal pre-tax amounts |
| E | Net Pay | Take home amount |
| F | Pay Rate | Annual pay (blank if student assistant) |
| G | Advice # Advice Date | Unique paycheck number Paycheck date |
| H | Dept ID | 30: Administrative pay 31: Student hourly pay 32: Union contractual pay 33: College workstudy pay 35: Scholarship 39: TA/GA |
| J | Pay Start Date Pay End Date | Start of this payperiod End of this payperiod |
| K | NYS Emplid | Your New York state employee ID |
| L | Negotiating Unit | Your group or union identified by number. See a list of state units. |
| M | Retirement System | Your retirement system |
| N | Current Hrs/Days | Current college workstudy actual hours or blank |
| O | Current Earnings | Your current gross earnings (C) |
| P | YTD Hrs/Days | College workstudy total hours or blank this current year |
| Q | YTD Earnings | This year's gross earnings |
| R | Tax Data | Displays your local, state and federal tax withholding status |
| S | Taxes | Actual current and YTD tax deductions computed with earnings and tax withholding data (R) |
| T | Before Tax Deductions | Includes voluntary deductions such as Flex Spending, voluntary retirement savings, dependent care |
| U | After Tax Deductions | Includes contractual dues, SEFA contributions |
| V | Direct Deposit Distribution | For direct deposit only, displays the amounts and account types into which pay is distributed |
| W | Net Distributions | Total amounts paid either by direct deposit or check |
From RF
Payslip Example
Your Payroll History
Log in to the RFSUNY self service portal to see your payroll information:
- Go to Self Service at portal.rfsuny.org
- Log in with RF ID number you were given when you were employed
From UBF
As part of its service to UB, the UB Foundation (UBF) provides payroll administration for UB faculty and staff who are funded with UBF resources.
Each payday, Human Resources UB Foundation Activities sends you a message about your pay:
Your paystub for xx/xx/xxxx is now available for viewing in UBFirst.
As of July 13, 2016, all individuals compensated through entities associated with UBF will no longer log into UBFirst to view/print paystub or W-2 information.
UBF is implementing a new business system called Accufund. Users will now log into the Accufund employee portal to access paystub and W-2 information. Please use the instructions below to access the portal and establish a login.
Historical paystubs and W-2 information will still be available through UBFirst.
Download the Instructions
Use Payroll Self Service Tools
Use the payroll self service tool that corresponds to your paycheck type to view payroll information and make changes.
State
State employees can use the NYS Payroll Online portal to:
- Opt out of paper paystubs
- Manage tax deductions
- View and print W-2s
- Update email address
Login to NYS Payroll Online
- Go to www.suny.edu/hrportal
- (Please note: The NYS Payroll Online website usually works best when accessed using Mozilla Firefox. If you see an error message when using a different Internet browser, please try using Firefox.)
- If prompted, select Buffalo Univ
- If prompted, log in with your UBITName and password
- Click on the NYS Payroll Online icon
Please Note: The first time you log in you will need the last 4 digits of your SSN and your NYS Employee ID number (this number is different from your UB Person number) which may be found on your current pay statement or direct deposit advice or at the top of the SUNY portal screen. You will also be required to enter your date of birth using the following format XX/XX/XXXX (ex. 01/25/1976). You will see an error message if you attempt to enter it in any other format, including using hyphens instead of forward slashes.
Research Foundation (RF)
RF employees can use the Self Service portal to:
- Access direct deposit payslips, paycheck stubs, tax forms and benefits information
- Enroll in benefits
- Enter dependents and beneficiaries
- Update contact information
Login to RF Self Service
- Go to Self Service at portal.rfsuny.org
- Log in with RF ID number you were given when you were employed
UB Foundation (UBF)
UBF employees can login to the Accufund portal to:
- Access paystub information
- Access W-2 information
Login to Accufund
Please use the instructions below to access the portal and establish a login.
Download the Instructions
Change My Tax Withholding
You may change your withholding online through the SUNY portal or download a PDF copy to complete and submit to HR.
Submit Online
Download a PDF Form
Contact a Payroll Expert
State Payroll Experts
Faculty, Staff, TA/GA, Hourly Non-Student and Student Assistant Payroll
If Last Name Starts A - CH
If Last Name Starts D - GI
If Last Name Starts GL - K
If Last Name Starts L - NORD
If Last Name Starts NORE - SHEO
If Last Name Starts SHEP - YH
If Last Name Starts Ci-Cz and Yi - Z
