Receive and Pay for Goods and Services

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Accounts Payable processes payments to suppliers for purchase orders. AP staff matches the invoice to the purchase order and receiving information to complete the payment process. 

ShopBlue Purchase Orders

After your order has been received, you have to create and submit a receiver in ShopBlue to indicate that the items have been received.

A receiver is required for every transaction in ShopBlue except for Payment Requests.

eReq Purchase Orders

Over $5,000

When you receive part of or all of your purchase order, submit a Web Receiver to authorize payment of the invoice.  Furniture and carpeting orders of any amounts require a Web Receiver.

Under $5,000

For individual invoices less than $5,000, Accounts Payable will issue payment ten calendar days after receipt of the invoice unless notified by the ordering department of any damages or discrepancies.  This process is outlined in the Receipt of Goods and Services Policy.

Contact the AP staff member who processes payment for the vendor to hold payment or you may submit a Web Receiver immediately to notify Accounts Payable to hold payment.

Exception to Web Receiver Rule

A receiver is required for furniture and carpeting at all dollar amounts.

Problems With Your Order?

Contact the purchasing agent who coordinated your order for help to resolve problems related to damaged goods, incorrect items, wrong delivery, price differences between invoice and purchase order.

How to Check Payment Status

The Payment Process for Suppliers

Suppliers: invoices should be directed to your designated contact in the department where the transaction occurred unless otherwise directed.

Contact an Expert for Payments to Suppliers

Related Policies and Training

Policies

Training