Travel Guidelines

Traveling to collaborate and share with other colleagues is an integral part of university life. UB offers payment options and will reimburse individuals for reasonable, necessary, appropriate, cost-effective, and approved travel and business expenses incurred in the performance of university business.

Preapproval is Required for All UB Travel

The university’s travel policy currently requires faculty or staff traveling on an overnight trip to seek preapproval to travel from their supervisor by completing a travel preapproval request form. On August 29, 2022, the travel preapproval request will change from a paper form to an electronic preapproval request that can only be submitted through Concur. Moving to an electronic process will create a more efficient administrative workflow for travelers and units. 

If you are coordinating travel for guests, then you may continue to complete the paper Travel Preapproval Request form.

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