Travel Documentation Checklist

The travel documentation checklist is a good reminder of what forms you will need to submit for travel expense reimbursement.  


Travel Document Checklist

  • Trip purpose or title of conference
  • Date of travel
  • Original airline itinerary with proof of payment
  • Original itemized lodging bill (showing zero balance due)
  • Documentation of conference single room rate
  • Conference agenda, program, or schedule at a glance from the program      
  • Original itemized final car rental receipt
  • Original gasoline receipts (for car rental only)
  • Original taxi receipts for airport or hotel transportation
  • Original tolls (can use E-ZPass online statement) or parking receipts
  • Currency conversion documentation when using foreign currency
  • Original signatures on travel vouchers