Travel With RF Funds

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There might be specific sponsor requirements that need to be adhered to when traveling on Research Foundation (RF) funds. Our Travel staff is available for assistance and can answer your questions.  Consultation with Sponsored Projects Services may be needed.

Travel Funding Options with RF Funds

Personal Funds

Employees

Personal funds may be used to pay for any allowable travel expenses. Employees use the travel and expense reimbursement system to submit a travel expense report for reimbursement.

Non-Employees

Personal funds may be used to pay for any allowable travel expenses. The host department or unit should complete the appropriate form to reimburse non-employees for out-of-pocket business travel expenses.

Travel Advance

A travel advance can be requested when travel expenses have already been paid. Check with your department to be sure you are allowed to request a travel advance. If the trip is cancelled, the traveler will be responsible for paying back the advance.

Travel Advance Requests

Funding State RF UBF
Reimbursement 100% airfare only 100% airfare only 100% airfare, lodging, car rentals, per diems
Request an Advance

Log into the travel and expense system.

 

Follow these instructions to Request Airfare Purchased in Advance of a Trip.

Log into the travel and expense system.

 

Follow these instructions to Request Airfare Purchased in Advance of a Trip

Log into the travel and expense system.

 

Follow these instructions to Request Airfare Purchased in Advance of a Trip

 

To request lodging, car rentals and per diems in advance, follow the same process and use the date of purchase.

Procurement Card (PCard)

The Procurement Card is an efficient and cost-effective method of purchasing and payment for small-dollar purchases.

Procurement Cards
Funding State* RF* UBF
Dollar Limit $4,999 $2,500 $2,500
Card Issuer Citibank Visa American Express American Express

* PCard can be used for conference registration fees only, not travel costs.  

Research Foundation Business Travel Account (BTA)

UB has a program with American Express which allows airfare expenses to be billed directly to your Research Foundation award.

Contact an Expert

Karen Scott

Karen Scott

Travel, Financial Management

Phone: 716-645-4536

Email: kescott@buffalo.edu

Dorothy Solomon

Dorothy Solomon

Travel, Financial Management

Phone: 716-645-4534

Email: das11@buffalo.edu

For help using the travel and expense reimbursement system, contact:

Travel and Expense System Support

Phone: 716-645-4500, press 2 for the travel and expense reimbursement system

Email: ubs-travel-expense-support@buffalo.edu

Related Forms, Guidelines, Training and Links

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