UB has a business travel account program with American Express that conveniently allows airfare expenses to be billed directly to your Research Foundation award.
UB faculty and staff affiliated with the grant specified on the BTA application are eligible to apply. A BTA might already be in place for your department. Check with your department administrator.
1. Complete the form.
2. Sign and obtain your supervisor's signature.
3. Mail completed form to:
208 Crofts Hall
Buffalo, NY 14260
The BTA is set up through American Express and Stovroff & Taylor Travel, Ltd., a local Minority and Woman-owned Enterprise (MWBE) travel agency, but there is no need for a physical credit card to be held by the traveler. UB travelers make airfare arrangements directly with the travel agency, who will bill the award specified on the BTA application.
|Stovroff & Taylor Travel, Ltd. ||Transaction Fees|
1127 Wehrle Drive
Buffalo, NY 14221-7747
Toll Free: 800-543-8616
$12.75 online booking tool
$22.00 Airline reservation, domestic and international paid at time of booking on credit card (including RF BTA)
$5.00 Amtrak reservation
The BTA statements are emailed on a monthly basis from the Travel Office to the primary contact listed on the BTA.
Employees use the travel and expense reimbursement system to submit an expense report for out-of-pocket business travel expenses.
Know What Is Reimbursable
Some travel expenses are not reimburseable. See examples of non-reimburseable expenses.
Secure Your Devics for Travel
Follow these guidelines to keep information on your devices safe
• Passport ID page
• Foreign visa
• Hotel confirmation
• Airline ticket
• Driver's license
When the employee is:
• Engaged in official university business
• At a distance of more than 35 miles from the designated official station and place of residence