Traveling for Business FAQs

How do I rent a car for business travel?

UB has contracts with agencies from which you can rent a vehicle for both local and nationwide rentals:

  • Enterprise Rent a Car
  • Hertz Car Rental
  • National Car Rental

How do I prepare a cost comparison to show that I used a cost-effective method of transportation?

  1. Print out the itinerary of airfare from the city of origin (usually Buffalo) to the UB business destination for the dates of the business travel.
  2. Determine the round trip mileage for the distance between the two destinations.
  3. Attach the airfare itinerary cost comparison to the travel vouchers.
  4. Request reimbursement for the lesser amount of the two costs.
  5. Only the airfare expense should be considered when determining a cost comparison because other methods of transportation, such as taxis or parking, are not consistently used.

What does it mean to be in travel status?

Travel status is defined as:

  • When the traveler is engaged in official university business
  • Is more than 35 miles from the designated official station (place of business) and place of residence

What is the per diem rate for the city to which I'm traveling?

You can find the per diem rates for travel in the Continental United States for your travel by entering the city/state, zip code or clicking on the map for the county of your destination.

What’s the status of my travel reimbursement request?

State funds reimbursements for state-funded employees are direct-deposited into the payroll account or mailed to the address in the payroll file.  Research Foundation funds reimbursements for RF funded employees are either mailed to the address in their payroll file or direct deposited, which has to be set up with the Travel office in advance.

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