Travel With RF Funds

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There might be specific sponsor requirements that need to be adhered to when traveling on Research Foundation (RF) funds. Our Travel staff is available for assistance and can answer your questions.  Consultation with Sponsored Projects Services may be needed.

Travel Funding Options with RF Funds

Personal Funds

Personal funds may be used for any allowable travel expense. Be sure to complete the appropriate form to obtain reimbursement.

Travel Advance

A travel advance can be requested when travel expenses have already been paid. Check with your department to be sure you are allowed to request a travel advance. If the trip is cancelled, the traveler will be responsible for paying back the advance.

Travel Advance Requests
Funding State RF UBF
Reimbursement 100% airfare only 100% airfare, 80% lodging, car rentals, per diems 100% airfare, lodging, car rentals, per diems
Form State Travel Voucher RF Travel Advance Request Disbursement Request

Procurement Card (PCard)

The Procurement Card is an efficient and cost-effective method of purchasing and payment for small-dollar purchases.

Procurement Cards
Funding State* RF* UBF
Dollar Limit $4,999 $2,500 $2,500
Card Issuer Citibank Visa American Express American Express

* PCard can be used for conference registration fees only, not travel costs.  

Research Foundation Business Travel Account (BTA)

UB has a program with American Express which allows airfare expenses to be billed directly to your Research Foundation award.

Contact an Expert

Karen Scott

Travel, Financial Management

Phone: 716-645-4536

Email: kescott@buffalo.edu

Dorothy Solomon

Travel, Financial Management

Phone: 716-645-4534

Email: das11@buffalo.edu

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