UB Campus Mail

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Official university business mail is collected, processed and delivered by the UB Campus Mail Service, including:

  • Official inter-campus business mail
  • In- and out-bound university business mail collected, processed and delivered by the United States Postal Service (USPS)
Campus mail services supports communication among colleagues at UB.

By policy, campus mail services cannot be used by individuals or agencies for personal use, for sales activity, for partisan political activity, for lobbying activities or for solicitation for any cause or reason that does not have the president's sanction as university business.

Inter-departmental Mail

Campus mail, using inter-departmental envelopes, must be properly addressed to ensure delivery. Add a university return address if using any other envelope or mailer.

The inter-campus campus mail address format is:

  For example:

Addressee

Department Name

Building Name

Campus

Dr. Joan Doe

Comparative Literature

638 Clemens Hall

North Campus


Inter-departmental Mailing Supplies

Request additional inter-departmental mailing supplies from UB Campus Mail Services.

Metered Mail

Campus Mail Services can process outgoing letters, flats and parcels using a postage meter.

Add Extra Services to Metered Mail

Service Description Cost
Certified Mail Provides proof of mailing at time of mailing and the date and time of delivery or attempted delivery $3.35 plus postage
Return Receipt Provides evidence of delivery, including the recipient's signature and actual delivery address. This must be used with another service (e.g.) certified, insured or registered mail.  $2.75 plus postage
Registered Mail Provides the highest level of security afforded by the USPS, including a special chain of custody and indemnity up to $50,000.  From $11.70, depending on item's value
Insured Mail Provides coverage against loss, damaged or missing contents up to $5,000. From $2.10, depending on item's value
USPS Tracking Provides tracking updates as item travels to its destination. It can be used with priority mail, first class parcels, library mail and media mail. No cost

Bulk Mail

Campus Mail Services’ bulk mail operation is efficient and cost-effective for large mailings, such as invitations, newsletters or announcements.

Your USPS Mail Address

Inform your off-campus business colleagues about your mail address at UB to expedite your mail delivery:

  For example:
Your Name
Your Department
Your Location, Your Campus
University at Buffalo
Buffalo, NY
Your Zip+4 Code

Dr. Joan Doe

Comparative Literature

638 Clemens Hall, North Campus

University at Buffalo

Buffalo, NY

14260-4600

Use Look Up a ZIP Code™ to find your zip code using the By Address tab. UB has more than one zip code and there are numerous +4’s.

USPS services can facilitate shipping with a variety of supplies and services:

For foreign parcels one pound or over, a USPS Customs Form must be filled out:

Suspicious Mail

Contact Campus Police at 645-2222 for any suspicious mail piece. Review tips from the USPS about what makes mail suspicious.

Contact an Expert

Wendy Hicks

Print and Mail Services

Phone: 716-645-2743

Email: wlf@buffalo.edu

Gary Stanton

Mail Services

Phone: 716-645-2743

Email: garystan@buffalo.edu

Related Forms and Policies

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