Travel Preapproval for Non-Employees

Travel preapproval is required for essential business that involves overnight travel.

  • Preapproval must be obtained prior to travel arrangements being made, and is required for all funding sources (State, Research Foundation and UB Foundation).
  • Once your travel is preapproved, and after your trip has occurred, you must attach a copy of the completed signed travel preapproval form to your submitted expense report for reimbursement.

Download the Form

UB Travel Preapproval Form

Download and save the form to your desktop in order to fully utilize the fillable form features.

Using a Digital Signature?

Review the guide on how to create and use a digital signature

Mobile Users

For the best experience in completing this form use a non-mobile device.

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Make Adobe Acrobat the reader.

Completing the PDF Form

  1. Open the PDF form, then download and save it to your desktop files.
  2. Go to your desktop files to open the PDF form. 
  3. Complete all required fields on the form.
  4. Save the completed form.
  5. Send the completed form to all approvers to obtain signatures for approval.
  6. Retain a copy of the completed signed form.
  7. Once your travel is preapproved, and after your trip has occurred, you must attach a copy of the completed signed travel pre-approval form to your submitted expense report for reimbursement.

Need Help Completing the Form?

Meg Mitchell.

Meg Mitchell

Director

Travel, Financial Management

Phone: 716-645-4535

Email: memcdole@buffalo.edu

Form Facts

Form Type: Downloadable, PDF document

Requirements: Adobe Reader

Updated: 03/2022

Owner: Financial Management