UB requires open and free competition for all procurement transactions. In cases where the purchase is limited to a single or sole manufacturer or supplier, UB’s Purchasing Department must have a written explanation or justification on file.
Your written explanation for purchasing this item from this supplier must:
|Compatibility||Need for compatibility with an existing item with enough detail to demonstrate that compatibility is indeed necessary|
|Existing Contract ||Vendor holds a service contract and therefore must supply the parts as a part of this contract. Mention warranty invalidation, if appropriate|
The feature or features which would make an item unique:
- A detailed explanation of how and why these unique features affect the function of the item
- An explanation of why these unique functions and/or features are necessary to the use intended by the unit
- Why an item could not be used without these functions and/or features
An incomplete or missing justification will delay your purchase request.
The written departmental justification should: