When a vacancy arises in your department, take time to plan what your needs are and how you are going to identify the best candidate for your job.
Vacancies can arise based on department operating needs or as a result of employment actions from your existing faculty and staff.
Check to be sure you have followed the guidelines for classifying your position before starting the posting planning.
Working closely with your search committee before a vacancy is posted will help both with the preparation of your posting in UB Jobs as well as give you a more clear understanding of the search committee's expectations from you.
Disqualifying questions give you the opportunity to allow the UB Jobs system to eliminate applicants from your consideration.
Reasons to consider using the disqualifying questions:
Expectations when using the question:
Each position type has a predetermined minimum posting period to give you opportunity to advertise for your job as well as applicants the opportunity to learn about your job.
|Position||Minimum Posting Length|
|Competitive classified ||10 calendar days|
|Noncompetitive/labor classified||15 calendar days|
|UUP faculty||Open until filled unless otherwise specified by the department|
|UUP professional||Internal for 15 calendar days and external for 30 calendar days|
|M/C professional||30 calendar days|
|Research Foundation||14 calendar days|
|UB Foundations Activities||15 calendar days|
Request to post your position for a longer period of time by a note on the comments tab in UB Jobs.
As part of recruitment planning, consider the dates that a new canvass list will be available when deciding the best time to post a vacancy. A canvass list with eligible applicants is valid for 90 days from the date human resources requests the list and hires have to be made before the list expires. The schedule will help you build your timeline with the list to review applications, interview potential candidates and identify the best person for the position.
All part time postings must be up on the Web prior to the canvass date to be included in the list sent out to potential applicants. Part-time postings that arise during the middle of an active canvass period may have to wait until the next canvass date.
|List Name||Canvass Date||Expiration|
|Office Assistant 1||Monday, April 13, 2020 ||Sunday, July 12, 2020 |
|Office Assistant 1||Monday, September 13, 2020||Sunday, December 13, 2020 |
|Office Assistant 1||Monday, February 11, 2021||Sunday, May 9, 2021 |
|Office Assistant 1||Monday, July 12, 2021||Sunday, October 10, 2021|
|Office Assistant 1||Monday, December 13, 2021||Sunday, March 13, 2022|
|Office Assistant 2||Monday, March 16, 2020||Sunday, June 14, 2020|
|Office Assistant 2||Monday, August 24, 2020||Sunday, November 22, 2020|
|Office Assistant 2||Monday, January 25, 2021||Sunday, April 25, 2021|
|Office Assistant 2||Monday, June 28, 2020||Sunday, September 19, 2021|
|Office Assistant 2||Monday, November 15, 2021||Sunday, February 13, 2022|
|Administrative Assistant 1||Thursday, March 19, 2020||Sunday, June 14, 2020|
|Administrative Assistant 1||Monday, August 17, 2020 ||Sunday, November 15, 2020|
|Administrative Assistant 1||Monday, January 18, 2021||Sunday, April 18, 2021|
|Administrative Assistant 1||Monday, June 21, 2021 ||Sunday, September 20, 2021|
|Administrative Assistant 1||Monday, November 22, 2021||Sunday, February 20, 2022|
For all competitive classified positions, the following requirements must be added to the minimum qualifications in UB Jobs. In addition, the disqualification question: Are you eligible to bid or transfer into this position based on either previous Civil Service employment or previous examination? – must be added to each position to be posted.
** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **
A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the Web address provided on your canvass letter.
By providing the names and email addresses of my references, I hereby authorize either Human Resources or the applicable hiring department to contact my references via email to request a reference letter on my behalf.
|Physical Demand|| |
Job Description Language Example
Stand or Sit
Must be able to remain in a stationary position 50 percent of the time.
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
Use hands or fingers to handle or feel
Operate, activate, use, prepare, inspect, place, detect, position
Constantly operates a computer and other office productivity machinery (i.e., a calculator, copy machine and computer printer).
Climb (stairs or ladders) or balance
Ascend or descend, work atop, traverse
Occasionally ascends or descends a ladder to service the lights and ceiling fans.
Stoop, kneel, crouch or Crawl
Position self (to), move
Constantly positions self to maintain computers in the lab, including under the desks and in the server closet.
Talk or hear
Communicate, detect, converse with, discern, convey, express oneself, exchange information
The person in this position frequently communicates with students who have inquiries about their tuition bill or financial aid package. Must be able to exchange accurate information in these situations.
detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, assess
Must be able to detect funnel clouds from long distances.
Taste or smell
Detect, distinguish, determine
Occasionally must be able to distinguish sweet and bitter flavors when creating desserts for Applewood customers.
Carry weight, lift
move, transport, position, put, install, remove
Frequently moves audio/visual equipment weighing up to 50 pounds across campus for various classrooms and events.
Exposure to work
Exposed, work around
Constantly works in outdoor weather conditions.
Contact Equity, Diversity and Inclusion at 716-645-2266 to discuss the data collection requirements when a search firm is contracted.
Approved users can post available jobs online.
Mary Jo Serafini
Regional Director, Upstate New York HERC and Recruitment and Position Specialist
Workforce Planning and Recruitment
120 Crofts Hall
Phone: 716-645-8172; Fax: 716-645-2724