Conducting a Background Check

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A background check is a great tool to use to verify a candidate's credentials when selected as a finalist. A background check can be requested at the time an offer is made to a new employee.

Understand Your Role

A background check is a shared responsibility between the HR staff in both the department and central offices.

  • The departmental HR is responsible for gathering the candidate information
  • The central HR submits and monitors the request  

What You Need To Do

Make an offer of employment:

  • Prepare an offer letter of employment when the hiring proposal has been approved 
  • Provide the applicant with the quick tips document printed on letterhead

When you receive the signed offer letter from the candidate email the following to your HR Recruiter:

  • A copy of the signed offer letter
  • The applicant's e-mail address
  • An account number to be used for the background check invoice

Find Out What Will Be Checked

Background checks conducted by position type.

Mobile Users: Swipe to scroll table

* The baseline check includes:

  • Criminal felony and misdemeanor
  • Social Security Number (SSN) trace
  • National sex offender registry
  • Widescreen national criminal search
Job Type
Baseline Search * Employ-ment Degree Prof Credentials Motor Vehicle (when required)
Classified Competitive X X X    
Classified Labor Class X X      
Classified Non-Competitive X X X   X
Professional MC X X X X  
Professional UUP X X X X  
Research Foundation Exempt X X X X  
Research Foundation Nonexempt X X X    
UB Foundation Exempt X X X X  
UB Foundation Nonexempt X X X    

Next Steps

  • Central HR will communicate the final outcome with you once the check is complete
  • Central HR will send monthly interdepartmental invoices for payment of completed checks  

A background check takes 3-5 business days to complete.

Related Policies

Contact An Expert

Recruitment Support

Avatar of Tony.

Anthony Grieco

Recruitment and Position Specialist

State Workforce Planning and Recruitment

120 Crofts Hall

Phone: 716-645-4483; Fax: 716-645-2724

Email: ajgrieco@buffalo.edu

Avatar of Kevin Johnson.

Kevin Johnson

Recruitment and Position Specialist

State Workforce Planning and Recruitment

120 Crofts Hall

Phone: 716-645-4436; Fax: 716-645-2724

Email: kmj42@buffalo.edu

Delorian Miller.

Delorian Miller

Recruitment and Position Specialist

State Workforce Planning and Recruitment

120 Crofts Hall

Phone: 716-645-4432; Fax: 716-645-2724

Email: dem34@buffalo.edu

Melanie Phillips.

Melanie Phillips

Recruitment and Position Specialist

State Workforce Planning and Recruitment

120 Crofts Hall

Phone: 716-645-4438; Fax: 716-645-2724

Email: mmm49@buffalo.edu

Brendan Tom.

Brendan Tom

Recruitment and Position Specialist

State Workforce Planning and Recruitment

120 Crofts Hall

Phone: 716-645-4529; Fax: 716-645-2724

Email: bjtom@buffalo.edu

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