Reappointing UUP Employees

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Create your reappointment letters to give to employees when their appointment is renewed or there is a change in the terms and conditions of employment.

When a Letter is Required

Employment changes to an existing employee require an appointment letter to be sent to your employees.   

  • Reappointment
  • Change in official title
  • Change in appointment term (temporary, term, probationary)
  • Change between full-time and part-time
  • Non-renewal

Required Information

Gather the required position information to include in your offer:

  • Official title
  • Department name
  • Full-time or part-time status
  • Appointment term (temporary, term, probationary)
  • Effective date of appointment
  • Appointment end date
  • Salary

Download a Template


Add Required Language Depending on the Hire Type

Find specific language that needs to be added to your letter based on your position type.

Athletics Responsibility to Cooperate

Responsibility to cooperate

As a term of employment, school presidents and athletics staff must commit contractually to full cooperation in the investigations and infractions process. Full cooperation means reporting violations in a timely manner; sharing all knowledge and documents requested in a timely manner; providing access to all electronic devices, social media and other technology; and maintaining confidentiality. The chair of the Division I Committee on Infractions or the Independent College Sports Adjudication Panel can impose immediate penalties when schools or individuals do not cooperate (including loss of revenue or postseason opportunities). These bodies can consider lack of cooperation as admission of a violation.

Department Chair

Add a department chair designation.

In addition, I am pleased to offer you the designation of Chair for the <<Insert Department Name>>. This designation is made according to Article IX, Title C of the SUNY Policies of the Board of Trustees which can be located at:

Part-Time Faculty

Include in all letters

Add the appropriate primary obligation.

  • Primary obligation: Teaching
  • Primary obligation: Non-teaching

Adjunct Instructors Biweekly Rates

Biweekly rate availability

Adjunct biweekly amounts will be available in SIRI by 8/1 for ePTF's submitted by the 7/1 deadline

Simultaneous Non-Renewal

Term nonrenewal clause at time of appointment or reappointment.

Any reappointment of your employment term is subject to the conditions of reappointment in the SUNY Policies of the Board of Trustees, your job performance and formal reappointment by the President or other designated University official. In accordance with the Policies of the Board of Trustees and the collective bargaining agreement between New York State and United University Professions, this appointment is non-renewed at this time and your final date of employment is <<INSERT DATE>>. However, this official notice of nonrenewal can be withdrawn and/or modified by the appropriate University official and a concurrent notice of reappointment issued.

Temporary Salary Increase

The annual salary listed includes a temporary salary increase of <<insert dollar amount>>, which shall remain in effect through the end date of <<insert temporary salary increase expiration date>>.  By signing this document, you agree and acknowledge that, except as otherwise agreed upon, in writing, the temporary salary increase shall cease upon the end date; further, payment of the temporary salary increase subsequent to the end date, for any length of time, shall not constrain management’s right to unilaterally terminate the temporary salary increase at any time subsequent to the end date.

Route Your Letter

  • Send the letter to the candidate
  • Attach a copy of the letter to the ePTF
  • Retain a signed copy in your departmental files

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