University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Administrative Services GatewayWhen an employee has a change in jobs, the paperwork necessary for the change is a critical task for HR managers to complete. The paperwork provides the necessary information and communication to the central HR staff to ensure the correct actions are taken to benefit the employee as well as the department.
The ePTF is an electronic form that allows you to communicate job and personal related changes to HR.
Learn about the different ePTF options available for current employees.
Additional commitment is used when:
Remember to use when the employee already has an active appointment.
You will change the appointment information when there are updates to be processed from the employee's original appointment. Changes may include:
You can update an employee‘s personal information including:
Empower employees to make their own personal updates by pointing them to the self-service tools available.
You submit an ePTF for all leave transactions including:
A promotion transaction is required when there is an increase an employee's salary grade or rank.
State professional employees must receive a salary increase for a promotion.
A reappointment is used to extend an employee's current appointment end date when no additional changes need to be made.
IFR cost sharing for NYS employees or salary payment authorizations for RF employees reimbursed by UBF.
Separate an employee from UB service.
When an employee's job responsibilities change or if an employee leaves a position, submit updated access forms to change or remove an employee's access to HR data.
ePTF Support Staff
State Appointment Processing
Phone: 716-645-3783