Permanent Appointment for Professional State Employees

Permanent appointment can  be offered as positive encouragement to qualified professional employees so that UB will be enriched by their continued contributions and service. Find out how to be considered for permanent appointment.

On this page:

Definitions

Permanent appointment is defined in the Policies of the Board of Trustees as "...an appointment of a professional employee in a professional title which is eligible for a permanent appointment, which shall continue until a change in such title, resignation, retirement or termination." (Article XI, Title C, Section 1 (a)).

The policies also state that further employment of a professional employee at the University at Buffalo, following seven (7) consecutive years of full-time professional service the last two of which have been in that professional title, must be on the basis of permanent appointment, and that permanent appointment shall not be effective until made so by the Chancellor.

Additionally, the Policies provide for early consideration of permanent appointment after the completion of "three (3) or four (4)" consecutive years of full-time professional service.

Eligibility For Permanent Appointment

A negative permanent appointment decision will result in the employees’ termination from service after appropriate notice of non-renewal. A denial of a Request for Consideration will not result in non-renewal. The candidate can re-apply at the completion of their fourth and fifth year.

Procedure

Routing Materials

Learn the procedures for routing materials pursuant to collective bargaining unit and Policies of the Board of Trustees

Early Permanent Appointment

As provided in the Policies of the Board of Trustees, eligible professional employees who meet the requirements noted under Early Permanent Appointment section, may apply for early consideration for permanent appointment in accordance with the following procedures.

Recommended Timeline

This recommended timeline for permanency process is to be used as guidance. There is some flexibility in parts of the process, however, in general this process reflects the expectations of UB stakeholders and of HR.

Recommended Timeline for Permanency Process

Steps

Action and Responsible Party

Months out from Date of Expected Permanent Appointment

Time to Completion Action

1

 

HR and Supervisor notify employee of their eligibility

24

 

Within 60 days of 5th year anniversary (after employees have completed 5 years)

2

Employee submits dossier to supervisor

22

Within 45 days of notification

 

3

Supervisor(s) considers dossier and makes recommendation to supervisor*

 

20

30–45 days for all supervisory levels

4

VP/Dean considers dossier and evaluations and makes recommendation to Provost or President as applicable**

19

30 Days

5

If applicable, Provost considers dossier and provides written notice to President

18

60 Days

6

If the Provost/VP, Dean do not support permanency, departmental HR person sends employee 31.6(b) Letter

16

Varies

7

President considers dossier and makes and transmits decision in writing

14

180 Days

8

President’s office sends paperwork for successful candidate to University Human Resources;

Varies

Varies

9

Human Resources receives packet and prepares permanency packet for the Chancellor’s final decision

No later than 7

Packet is not sent to Chancellor until 6 months prior to date of expected permanent appointment.

10

Chancellor’s office receives packet and considers granting permanency.

    6

Usually within 60 Days

* Written recommendations must be given to employee at each level of the process

**If the recommendation for permanency is not supported at the Dean, VP level as applicable, it is  recommended that Employee Relations is consulted. 

Contact an Expert

  • dana moore.

    Dana Moore

    Manager

    State Appointment Processing

    Phone: 716-645-8157

    Email: dlmoore@buffalo.edu

  • Lisa Battle.

    Lisa Battle

    State Appointment Processing

    Phone: 716-645-8156

    Email: lpaschis@buffalo.edu

Related Links, Forms

Links

Forms