Learn how to transfer different types of expenditures including payroll and other than personal service expenditures, as well as requesting information on unidentifiable charges.
The procedures and guidelines for transferring an expenditure differ depending on the type of expenditure and also the account number that the original expense resides on. Please select the appropriate section below to learn more about transferring expenditures.
You may find Personal Service Regular (PSR) or Temporary Service (TS) payroll expenditures that you would like to move to a different account or payroll expenditures that you believe posted to an account in error. Use the PSR /Temporary Service Journal Transfer Request Form to move or question payroll expenditures.
The form is split between these two requests:
Other than Personal Service (OTPS) expenditures are all expenses that do not fall into the Personal Service Regular and Temporary Service classifications. An Interdepartmental Invoice (IDI) is the form used to transfer expenditures between accounts. An IDI is also the form used to provide payment for goods or services provided by another department on campus. This type of activity is often referred to as a recharge from a Service Center. Examples include Campus Mail, University Facilities and Campus Dining and Shops.
Due to state purchasing guidelines, this type of transfer is not permitted.
Must be processed through eReq indicating the payee as the vendor.
In accordance with applicable guidelines, the following criteria must be met when transferring expenditures/payments from one funding source to another:
The Other than Personal Service (OTPS) Inquiry is available to help you identify expenditures that posted to your accounts.
Reconcile accounts on a regular basis. If further information is required to identify an expenditure charged to the account, the Other Than Personal Service (OTPS) Inquiry is available to you.