Deposit Revenue and Cash

Cash receipts can be deposited to the following State accounts:

• Income Fund Reimbursable (IFR)
• Dormitory Income Fund Reimbursable (DIFR)
• State University Tuition Reimbursable Accounts (SUTRA)

Cash receipts should be deposited and endorsed on a daily basis. If not feasible, you must request approval from Financial Management to have checks and cash held overnight.

Lock cash and checks in a secure location (safe or lockbox) and minimize employee access.

Cash must be recorded as soon as it is collected. The recording of cash receipts requires the use of pre-numbered cash-receipts forms.  These forms are printed in triplicate and are available in booklets of 100 from Financial Management .

While departments need to handle cash transactions, they must also accept responsibility to administer these transactions with sufficient internal controls and to advise Financial Management that they are handling cash transactions.

Proper internal controls call for the separation of duties. This requires that different individuals be responsible for receiving and recording, depositing, and reconciling cash. Cash receipts must never be used for change, petty cash or to make refunds.

1. Get a blank Cash Transmittal Form by:
   • Calling Student Accounts at 716-645-5761
   • Purchasing forms pre-printed for your department by contacting University Print Services at 716-829-3528
2. Completely fill out a CashTransmittal Form
   • Following instructions for the form
   • Using the Source and Revenue Class Codes to categorize your deposit

3.  Deliver the deposit to:

Office of Student Accounts
214 Crofts Hall, North Campus

Locked bags are required for transporting deposits through campus mail. If a locked bag is needed, email ubs-fees@buffalo.edu