Travel & Expense System (Concur)

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Authorized UB faculty and staff use Concur, the travel and expense reimbursement system, to book business travel, and to submit business travel and non-travel expenses for reimbursement.

UBITName and Password are required

Get Travel and Expense Reimbursement System (Concur) Training

Learn how to use UB's Travel and Expense Reimbursement System (Concur) to book business travel, and submit business travel and non-travel expenses for reimbursements.

Preapproval is Required for All UB Travel

The university’s travel policy requires faculty and staff traveling on an overnight trip to seek preapproval to travel from their supervisor. The previous paper form is now an electronic preapproval request that can only be submitted through Concur. The electronic process will create a more efficient administrative workflow for travelers and units. 

If you are coordinating travel for guests, then you may continue to complete the paper Travel Preapproval Request form.

Getting Started in the Travel and Expense System

Follow these steps to get started using the travel and expense reimbursement system.

Roles in the Travel and Expense System

Traveler Travel Preparer Non-Traveler Supervisor Cost Approver

Non-travelers are individuals who incur business non-travel expenses on behalf of UB. Non-travelers can request and submit their business non-travel expenses for reimbursement in the system.

Follow Getting Started Guide

For detailed instructions to get started using the system, refer to the Getting Started Guide for Travelers and Non-Travelers.

1. Log in to Concur

Click the login button and sign in with your UBITName and password.

2. If Pre-Approval is Required, Submit a Request

If your department requires pre-approval for non-travel expenses, use the Request module to submit a request for approval of your estimated expenses before you incur them. 

3. Create an Expense Report for Reimbursement

After incurring your expenses, use the Expense module to create an expense report to submit your business non-travel expenses for reimbursement. Be sure to attach required receipts and supporting documentation to your report. You can also download and use the optional mobile apps that complement the travel and expense system.

4. Submit Expense Report

When your expense report is complete, click Submit Report to send it to your supervisor for review and approval.

Tip Sheets, Videos and Mobile App

FAQs About the New User Interface (UI)

Concur, the travel and expense reimbursement system used by faculty and staff travelers, has introduced enhancements that will impact university travelers.

Getting Help