Travel and Expense Reimbursement System

Learn how to use the travel and expense reimbursement system Concur to book business travel, and to submit business travel and non-travel expenses for reimbursement.

On this page:

Learning Outcomes

  • Understand how to create, submit and approve expenses for reimbursement in Concur.

Intended Audience

All university faculty and staff responsible for submitting business travel and non-travel expense reimbursements for their department.

Prerequisites

None

Fee

Free

Training Session Registration

Register to attend a training session to learn how to use the travel and expense reimbursement system.

  • This two-hour training session will present an overview of the travel and expense reimbursement system and is intended for all individuals who use the system.

Log in to UB EDGE to view class dates and register.

  • Teaching Assistants (TAs), Graduate Assistants (GAs) and volunteers do not have access to UB EDGE.
  • If you are a TA, GA, volunteer, or do not have a UB EDGE account, email ubs-travel-expense-support@buffalo.edu to register for a training session.

Lab Session Registration

Register to attend a lab session for hands-on experience entering your travel and non-travel expense reports in the system.

  • This one-hour lab session is a working lab and is intended for all individuals who use the travel and expense reimbursement system.
  • Bring prepared questions, live transactions and receipts to enter in the system and receive hands-on assistance from the UB Travel and Expense Team.

Log in to UB EDGE to view lab dates and register.

  • Teaching Assistants (TAs), Graduate Assistants (GAs) and volunteers do not have access to UB EDGE.
  • If you are a TA, GA, volunteer or do not have a UB EDGE account, email ubs-travel-expense-support@buffalo.edu to register for a lab session.

Training Videos

Video Name Audience Link Running Time
Submitting a Travel Expense
All View in UB EDGE 14 min.

More training videos will be added as they become available.

Before You Start

- Turn on your sound
    - Please note: Not all online modules are narrated. You may only hear mouse clicks in some modules.
- Allow pop-ups if prompted or turn off your browser's pop-up blocker
- Be sure you are using an updated web browser

Supplemental Resources

Contact for Questions

Travel and Expense Support
For help using Concur, or for questions about travel and expense guidelines:

Call: 716-645-4500, press 2 for the travel and expense reimbursement system

 

Email: ubs-travel-expense-support@buffalo.edu

The University at Buffalo is committed to providing reasonable accommodations to individuals with any disabilities. If you require accommodations to participate in this session, please contact Organizational Development & Training (OD&T) at (716) 645-4459 or training@buffalo.edu prior to attending the class. Please allow ample time for OD&T to work with the Office of Accessibility Resources to arrange accommodations.