University at Buffalo (UB) 
Administrative Services Gateway
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Deposit Revenue and Cash
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Revenue can be deposited into a UBF account at any time. Cash receipts include currency, coin, checks, money orders and credit card receipts received from all sources.
Make a Deposit
In order to make a deposit at UB Foundation (UBF), you must have a UBF account.
Deposit Delivery
Anyone can make a deposit. However, you must have signatory control to process a disbursement.
Deposits can be received via campus mail, U.S. mail or hand delivered to our office. Any cash must be hand delivered to our office for a signed receipt.
Hand Delivered Deposits
The UB Foundation office is open Monday through Friday from 8:00 a.m. to 4:30 p.m. for hand delivered deposits. The office is closed on university holidays.
Campus Mail
UB Foundation
Center for Tomorrow
North Campus
External Mail (USPS)
UB Foundation
P.O. Box 900
Buffalo, NY 14226-0900
Checks for Deposit
- Checks should be made payable to UB Foundation (UBF) or an account name.
Deposit a Check That Is Not Payable to UBF
- If a check is made payable to another UB entity, we will send it to that UB entity for endorsement.
Deposit a Check Not Drawn On a US or Canadian Bank
- Payments greater than $150 are sent for collection. It can take 4 - 6 weeks to collect the funds. These funds are not deposited until collected. Due to increasing collection fees, it is recommended that payments from foreign countries are made with a credit card or by wire transfer.
- Acceptable foreign checks for deposit must be drawn on a U.S. bank and have routing and account numbers along the bottom of the check. This type of check can be for any amount.
Checks Returned By the Bank
- If a bank returns your deposited check, we will return it to you with supporting documentation as soon as the bank notifies UBF. A $10.50 bank-imposed charge will be reflected for each bounced check.
Repayments of Expenditures
Certain transactions are considered repayments of expenditures, including reimbursements paid to UB Foundation (UBF) from the original vendor. Examples of reimbursement may include:
- Refunds for returned or non-delivered merchandise or non-performance of services
- Refunds of deposits
- Refunds for unused postage
- Refunds for cancellations
- Refunds for duplicate payments
- Payments of previously charged-off loans
Availability of Funds
- The funds are available at the time you make the deposit. Notify your accounts payable clerk that you made a recent deposit.
Administrative Fees On Revenue
Depending on what type of revenue is deposited there are different administrative fees that are assessed on the revenue that is deposited.
Gift Revenues
| Type | Endowment Principal Gifts | Expendable Gifts |
|---|---|---|
| Amount | 0% | 5% |
Endowment Fund Revenues
While no fee is deducted from any gifts to the principal of an endowment, an endowment fee amounting to approximately 1% of the value of each endowment fund is charged each year.
Charitable Trusts and Gift Annuities
For all charitable trusts that we administer, an annual fee is charged of approximately 0.5% of the beginning-of-the-year market value. For all gift annuities that we administer, a fee totaling less than 0.5% of the beginning-of the-year market value is charged on the annual income allocation. Upon final distribution of trust or annuity assets, standard gift revenue fees are applied. For those charitable trusts that we do not administer, standard gift revenue fees are applied upon receipt of distribution from the trust.
Sponsored Program Revenues
The office of Sponsored Projects Services determines the fee structure for privately funded sponsored programs.
Activity and Service Revenues
Most non-gift revenues, including activities and service revenues, are subject to the General University Service Fee (GUSF) established by UB.
