Develop and Manage Fees

Fee Guidelines

Regardless of funding source, any service provided or good sold on campus must have an approved fee on file

If your unit identifies any source of revenue that does not currently have an approved rate on file, please contact an expert for assistance.
SUNY’s Fees, Rentals, and Other Charges Policy states:

"In the event that a fee is imposed upon students without following the guidelines set forth within this policy, funds collected shall be refunded to the payee in full upon request made to the campus involved or by directive from System Administration. Requests for refunds must be made within three years of the collection of the fee."

Which Type of Fee Do I Need?

Fee Types
Fee Type	Fee Purpose	Information by Funding Source
Department Event Fee	A departmental event is a departmentally sponsored function for which a fee is charged to participants. Examples include but are not limited to: • Conferences • Banquets • Retreats and Outings • Fairs	State Research Foundation UB Foundation
Non-Credit Bearing Professional Development Program Fee	A non-credit bearing professional development program is a university instructional program with established methods of assessment and articulated student learning outcomes. Examples include but are not limited to: • Continuing Education Programs • Non-credit Academic Programs • Massive Online Learning Opportunities • Micro-Credentials	State Research Foundation (not applicable) UB Foundation
Service Center Fee	A service center is an organization that provides a specific technical or administrative service that supports the internal operating activities of the university. Examples include but are not limited to: • Lab Analysis Services • Print and Mail Services • Instrumentation Shops • Animal Care Services	State Research Foundation UB Foundation
University Fee	A university fee is predominately paid by students and falls into one of the following categories: 1. SUNY Authorized Fees - Mandatory fees with a set dollar value that may be variable by Campus. Examples include, but are not limited to: • Course Based or Laboratory Fees • Mandatory Fees, including Admission Application Fees 2. Campus Authorized Fees - fess paid to support campus services and a variety of student activities. Examples include but are not limited to: • Orientation Fees • Voluntary Student Health Service Fees	State Research Foundation (not applicable) UB Foundation

Deadlines

Fee Deadlines
Fee Type	Applicable Deadlines
Departmental Event Fee	Fees can be submitted anytime throughout the year.
Non-credit Bearing Professional Development Program Fee
Service Center Fee
University Fee	University Fees must follow the Annual Fee Process Calendar