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UBF American Express (Amex) cardholders are responsible for the monthly reconciliation of their card statements through Concur.
Cardholder establishes a secure PCard file to retain all original receipts and invoices to track all purchases and credits. Receipts and supporting documentation should be attached to your Concur reporrt. Please white out your credit card number on your statement and attach to your Concur report.
Failure to reconcile monthly charges within requested time frame could result in suspension or termination of card privileges.
All cards are on a 30-day billing cycle, approximately from the 29th of the month through the 28th of the following month. Late submissions can result in suspension or cancellation of PCard privileges. The approved Concur report should be submitted by the 25th of the month following the statement. All cardholders must adhere to the campus program guidelines, policies and procedures if UBF's program is to retain in good standing.
The Account Signatory is responsible for ensuring that funds are available to cover the expenditures.
Please Note: If the card holder has an out of town travel report and would like to be reimbursed for out-of-pocket expenses, a Concur report may be completed prior to the end of the month.
- Attached a receipt or invoice for each transaction as required for audit purposes?
- Contacted suppliers who have charged sales tax to request a credit?
- Submitted your reimbursement check to pay for unallowable charges?
- Has the authorized signatory signed and dated the monthly reconciliation form?
Stephanie (Stevie) Ruffino
Accounts Payable Coordinator
Center For Tomorrow
1. American Express
2. PCard Administrator