Time Management

Graduate Student Employees

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State graduate student employees, represented by the Graduate Student Employees Union (GSEU), file an attendance record monthly with their department and a summary semiannually.  


Personal Leave

Personal leave days are  recorded on your monthly and semiannual Attendance and Leave Report:

  • You earn a lump sum of five (5) days after your first semester or at the end of ten (10) payperiods.
  • Thereafter, you accrue five (5) personal leave days on your reappointment date or at the beginning of the following fall semester.
  • You cannot accumulate leave days from year to the next.

Submitting Attendance and Leave Reports

Submit your monthly attendance and leave report by the sixth (6th) day of each month and your semiannual report by January 6 and July 6 every year.

Timesheets for State-Funded Graduate Students

Salary and account number changes should be done directly on the ePTF.

TAs and GAs must submit monthly and semi-annual leave and attendance reports.

Additionally, students must observe the following:

  • A meal break (a minimum of 30 minutes unpaid) must be taken when working more than six consecutive hours.
  • In the event of illness or other absence, notify your supervisor as soon as possible each day.
  • Obtain a social security number if you do not already possess one.
  • Notify your supervisor if you are no longer registered for classes.


• One (1) day for each workday of absence

• Use one-quarter (1/4) increments for partial-day absences

Related Forms, Links, Policies



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