Identification (ID) Photo Use Policy Announced

UB Seal on Crosby Hall.

Published October 11, 2023

The Identification (ID) Photo Use Policy, approved and signed by President Tripathi, is available in the University Policy Library



University at Buffalo students and employees must have an official university identification (ID) photo. The official university ID photo appears on the individual’s UB ID card. When a photograph is taken for the UB ID card or submitted electronically by the cardholder, it is stored digitally in university information systems and is part of the student educational or employee Human Resources record. Unauthorized saving, downloading, or using other means to capture an ID photo for purposes not covered by this policy is expressly prohibited.

The university uses UB ID photos in university information systems for approved educational and business purposes, including security and identification. Departments must request approval to use ID photos. Approval is restricted to the specific use or event requested and must not be used beyond the defined purpose.


This policy applies to the official university ID photo (UB ID photo).


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Office of the Registrar 716-645-5698
Amy Myszka 716-645-5357