The University at Buffalo is required to follow the retention guidelines in the State University of New York (SUNY), New York State (NYS), or Research Foundation (RF) record retention schedules.
The priority search order for records is:
The State University of New York (SUNY) Records Retention and Disposition Schedule indicates the minimum length of time that records must be retained. The retention periods apply regardless of the format or media in which the records exist. After the minimum retention period is reached, the records should be disposed unless they still serve a legal, operational or historical purpose.
The retention schedules are organized by subject matter and purpose of the record, with corresponding sub-categories. As a general rule, the SUNY records schedules cover records related to SUNY-specific and academic activities.
UB must follow The Research Foundation of SUNY (RF) records retention schedules for all RF-related documents. RF records should not be filed with the records of any other funding entity.
Micaela MItchell
Policy, Compliance and Internal Controls