Access to modern information technology is essential to the
state university mission of providing the students, faculty and
staff of the State University of New York with educational services
of the highest quality. The pursuit and achievement of the SUNY
mission of education, research, and public service require that the
privilege of the use of computing systems and software, internal
and external data networks, as well as access to the World Wide
Web, be made available to all members of the SUNY community. The
preservation of that privilege for the full community requires that
each faculty member, staff member, student, and other authorized
user comply with institutional and external standards for
To assist and ensure such compliance, the University at Buffalo
establishes the following policy, which supplements all applicable
SUNY policies, including sexual harassment, patent and copyright,
and student and employee disciplinary policies, as well as
applicable federal and state laws.
II. General Principles
use of computing and network resources owned or operated by the
University at Buffalo shall be consistent with the education,
research and public service mission of the State University of New
York, and consistent with this policy.
b. Authorized users
of University at Buffalo computing and network resources include
faculty, staff, students, and other affiliated individuals or
organizations authorized by the Provost or his designee. Use by
non-affiliated institutions and organizations shall be in
accordance with SUNY
Administrative Procedures: Use of Computer Equipment or Services by
Non-affiliated Institutions and Organizations.
c. This policy
applies to all University at Buffalo computing and network
resources, including host computer systems, University at
Buffalo-sponsored computers and workstations, software, data sets,
and communications networks controlled, administered, or accessed
directly or indirectly by University at Buffalo computer resources
or services, employees, or students.
University at Buffalo reserves the right to limit access to its
networks when applicable campus or university policies or codes,
contractual obligations, or state or federal laws are violated, but
does not monitor or generally restrict the content of material
transported across those networks.
University at Buffalo reserves the right to remove or limit access
to material posted on university-owned computers when applicable
campus or university policies or codes, contractual obligations, or
state or federal laws are violated, but does not monitor the
content of material posted on university-owned computers.
University at Buffalo does not monitor or generally restrict
material residing on University at Buffalo computers housed within
a private domain or on non-University at Buffalo computers, whether
or not such computers are attached to campus networks.
University at Buffalo reserves the right, upon reasonable cause for
suspicion, to access all aspects of its computing systems and
networks, including individual login sessions to determine if a
user is violating this policy or state or federal laws.
h. This policy
may be supplemented with additional guidelines by campus units
which operate their own computers or networks, provided such
guidelines are consistent with this policy.
i. Incidental Use: As a convenience
to the UB user community, limited incidental personal use of
Information Resources is permitted. Faculty and staff are
responsible for exercising good judgment about personal use in
accordance with this and other IT policies, as well as with UB and
SUNY policies and ethical standards for state officers and
employees. In general, State officers and employees are charged to
pursue a course of conduct that will not raise suspicion among the
public that they are likely to be engaged in acts in violation of
the public trust. Incidental personal use must comply with the
cannot be illegal.
cannot interfere with an UB employee's job
cannot adversely affect the availability, integrity, or reliability
of UB IT systems or cause harm to the activities of others using
the IT systems.
cannot be inconsistent with the University's status as a state
entity and its non-profit, tax-exempt status.
III. User Responsibilities
a. Privacy: No user should view,
copy, alter or destroy another's personal electronic files without
permission (unless authorized or required to do so by law or
b. Copyright: Written permission from
the copyright holder is required to duplicate any copyrighted
material. This includes duplication of audio tapes, videotapes,
photographs, illustrations, computer software, and all other
information for educational use or any other purpose. Most software
that resides on University at Buffalo computing network(s) is owned
by the University, University at Buffalo, or third parties, and is
protected by copyright and other laws, together with licenses and
other contractual agreements. Users are required to respect and
abide by the terms and conditions of software use and
redistribution licenses. Such restrictions may include prohibitions
against copying programs or data for use on University at Buffalo
computing network(s) or for distribution outside the University;
against the resale of data or programs, or the use of them for
non-educational purposes or for financial gain; and against public
disclosure of information about programs (e.g., source code)
without the owner's authorization.
Libel and Slander: Under no circumstances, may any user use
University at Buffalo computers or networks to libel, slander, or
harass any other person.
d. Access to
Accounts created by a system administrator for an individual are
for the personal use of that individual only.
ii. Sharing of
access: Computer accounts, passwords, and other types of
authorization are assigned to
individual users and should
not be shared with others. You are responsible for any use of your
account. If an account is shared or the password is divulged, the
holder of the account will lose all account privileges and be held
personally responsible for any actions that arise from the misuse
of the account.
unauthorized access: You may not run or otherwise configure
software or hardware to intentionally allow access by unauthorized
iv. Termination of
access: When you cease being a member of the campus community
(e.g., withdraw, graduate, or terminate employment, or otherwise
leave the university), or if you are assigned a new position and/or
responsibilities within the State University system, your access
authorization must be reviewed. You must not use facilities,
accounts, access codes, privileges or information for which you are
not authorized in your new circumstances.
Security: Users are prohibited from attempting to circumvent or
subvert any system's security measures. Users are prohibited from
using any computer program or device to intercept or decode
passwords or similar access control information.
Security: Deliberate attempts to degrade the performance of a
computer system or network or to deprive authorized personnel of
resources or access to any University at Buffalo computer or
network is prohibited. Breach of security includes, but is not
limited to, the following:
Creating or propagating viruses
g. Abuse of Computer
Resources: Abuse of University at Buffalo computer resources is
prohibited. This abuse includes, but is not limited to, the
i. Game Playing:
Limited recreational game playing, which is not part of authorized
and assigned research or instructional activity, is acceptable, but
computing and network services are not to be used for extensive or
competitive recreational game playing. Recreational game players
occupying a seat in a public computing facility must give up the
use of the terminal when others who need to use the facility for
academic or research purposes are waiting.
ii. Chain Letters:
The propagation of chain letters is considered an unacceptable
practice by SUNY and is prohibited.
Servers: The establishment of a background process that
services incoming requests from anonymous users for purposes of
gaming, chatting or browsing the Web is prohibited.
Monitoring: A user may not use computing resources for
unauthorized monitoring of electronic communications.
Posting a message to multiple list servers or news groups with the
intention of reaching as many users as possible is prohibited.
vi. Private Commercial
Purposes: The computing resources of University at Buffalo
shall not be used for personal or private commercial purposes or
for financial gain.
Advertising or Campaigning: The use of University at Buffalo
computers and networks shall be in accordance with SUNY and
University policy on use of University facilities for political
viii. The issuance
of a password or other means of access is to assure appropriate
confidentiality of University at Buffalo files and information and
does not guarantee privacy for personal or improper use of
university equipment or facilities.
at Buffalo provides reasonable security against intrusion and
damage to files stored on the central facilities. University at
Buffalo also provides some facilities for archiving and retrieving
files specified by users, and for recovering files after accidental
loss of data. However, the University at Buffalo is not responsible
for unauthorized access by other users or for loss due to power
failure, fire, floods, etc. University at Buffalo makes no
warranties with respect to Internet services, and it specifically
assumes no responsibilities for the content of any advice or
information received by a user through the use of University at
Buffalo's computer network.
should be aware that University at Buffalo computer systems and
networks may be subject to unauthorized access or tampering. In
addition, computer records, including e-mail, are considered
"records" which may be accessible to the public under the
provisions of the New York State Freedom of Information Law.
IV. Web Policy
The University at Buffalo World Wide Web Home Page (http://www.buffalo.edu) is an
official publication of the University at Buffalo. Unless otherwise
indicated, all materials, appearing on the Home Page or subsequent
official home pages of specific departments, including text and
photographs, are copyrighted and should not be reproduced without
written permission from the Chief Information Officer. Home pages
linked to University at Buffalo Home Page may be created by
academic departments, programs, centers or institutes,
administrative departments, or recognized student groups.
Individual members of the faculty and staff may create their own,
but must link them through their department's home page.
Individual students may create their own home page. Each student
home page shall include the disclaimer that neither the page
contents nor the link identifiers are monitored, reviewed, or
endorsed by University at Buffalo.
Violators of this policy will be subject to the existing student
or employee disciplinary procedures of University at Buffalo.
Sanctions may include the loss of computing privileges. Illegal
acts involving University at Buffalo computing resources may also
subject users to prosecution by State and federal authorities.