Use the NET Card for airfare and Amtrak expenses incurred by non-employees of UB (candidates, guest speakers) while traveling on official UB business. Expenses are billed directly to your state account.
The NET Card is used to pay for airfare for non-employees of UB who travel on official UB business, for example, candidates and guests. This credit card canot be used for personal charges or for any New York State employee travel.
Check with your department administrator to see if a NET card is already in place.
The NET Card is used to pay for airfare and Amtrak expenses for non-UB employees traveling on official UB business. This credit card cannot be used for personal expenses or for any state employee travel expenses.
All charges on the NET Card will be posted to a campus central bill and billed to the department account automatically each month. The NET Card Monthly Transaction Summary form must be completed each month and kept on file in the department for a period of 7 fiscal years (6 prior years plus the current year). The monthly transaction summary form must be signed by the cardholder’s supervisor confirming the charges were approved, appropriate and reasonable. Documentation of the business purpose of the airfare must be attached to the summary form along with a copy of the corresponding state travel voucher. If a travel voucher is not submitted for the trip an explanation must be included.
New cardholders must register the card with Citibank for online access to statements. The NET Card billing period ends on the sixth of each month.
Your use of the NET Card is subject to the rules and guidelines of the Office of the State Comptroller and Office of General Services.
The term "misuse or abuse" means the use of the NET Card outside the employee's authorized parameters (e.g., charges in excess of the permitted limit; purchases of items of a type other than those allowed). Depending on the severity of the violation, the following actions may be taken:
Note: Departments may implement further departmental disciplinary action.
The term "fraudulent use" means the use of the NET Card with a deliberately planned purpose and intent to deceive and thereby gain a wrongful advantage for oneself or anyone else other than the State of New York.
The following actions will be taken in the event of fraud:
Formal disciplinary action may result in termination of employment pursuant to applicable contract provisions or, for Managerial/Confidential designated employees, in accordance with the provisions of Section 75 of Civil Service Law.
Some travel expenses are not reimburseable. See examples of non-reimburseable expenses.
Make photocopies of all your travel documents in case of emergency or if your documents are lost or stolen, such as:
• Passport ID page
• Foreign visa
• Hotel confirmation
• Airline ticket
• Driver's license
When the employee is:
• Engaged in official university business
• At a distance of more than 35 miles from the designated official station and place of residence