For state and UBF accounts, you will need to submit an eReq
Approver Authorization form to set up Approval Groups and identify
each individual Approver in those groups. Any faculty and staff can
create eReqs, but prior authorization is required to be an approver
for state and UBF accounts. RF Principal Investigators (PIs) are
automatically authorized to approve their own RF accounts without
Principal Investigators are automatically authorized to approve
their own accounts. For special cases, the purchasing authority can
be delegated to other individuals through the eReq RF Delegate
You can search our UB Supplier File to learn if a particular
supplier is already in our database. The supplier file can also be
accessed in the Supplier tab in eReq.
No Special Instructions: select this option when the
other ordering instructions do not apply to your eReq.
Blanket Order: This is a special kind of purchase order
used in unique situations. Buyers in the Purchasing department will
evaluate your needs to determine if a blanket order is the best
course of action.
Standing Order: A standing order is a type of purchase
order (PO) issued to establish an account with a specific supplier
to obtain specific services during a specified time period.
Confirming Received: This means that your order has
already been received and the eReq is only for requesting
Confirming Order Do Not Duplicate: The supplier is
already aware of the order. Choosing this option will prevent
duplication when the supplier receives their copy of the purchase
Advance Payment: The supplier requires prepayment before
the service can be performed. This is not to be used for goods.
The Business Purpose and Business Purpose
Explanation fields are required fields. You must
enter and select a value for each field. A business purpose and
justification work together to provide the approver, auditor and
management an understanding as to how your expenses relate to
All expenses, whether they take place via eProcurement,
Procurement Card, eReq or travel expenses, require a business
purpose. Your business purpose explanations should be sufficiently
detailed to allow the reviewer to determine that the transaction
was program or grant-related in nature.
A business purpose should answer five basic questions:
1. Who was involved in the activity
related to the expense?
2. What activity does the expense
3. When did the activity occur?
4. Where did the activity take
5. Why or how does the expense relate to
Not all the questions will apply to every transaction, but the
information should be included when applicable.