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Receive and Pay for Goods and Services

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Accounts Payable processes payments to suppliers for purchase orders.  AP staff matches the invoice to the purchase order and receiving information to complete the payment process.   We can provide training on the Web Receiver system and answer questions regarding the payment process.

Purchase Orders Over $5,000

When you receive part of or all of your purchase order, submit a Web Receiver to authorize payment of the invoice.  Furniture and carpeting orders of any amounts require a Web Receiver.

Purchase Orders Under $5,000

For individual invoices less than $5,000, Accounts Payable will issue payment ten calendar days after receipt of the invoice unless notified by the ordering department of any damages or discrepancies.  This process is outlined in the Receipt of Goods and Services Policy.

Contact the AP staff member who processes payment for the vendor to hold payment or you may submit a Web Receiver immediately to notify Accounts Payable to hold payment.

Exception to Web Receiver Rule

A receiver is required for furniture and carpeting at all dollar amounts.

Problems With Your Order?

Contact the purchasing agent who coordinated your order for help to resolve problems related to damaged goods, incorrect items, wrong delivery, price differences between invoice and purchase order.

How to Check Payment Status

State-Funded Payments

Use SIRI. Choose the Procurement dashboard, then State Payments tab. In the check/ACH field, a direct deposit (ACH) reference is 7 digits, a check number is 8 digits beginning with a zero, (e.g.) 0XXXXXXX.

RF-Funded Payments

Use the RF Report Center, RF AIR (Activity Interface Reporting) dashboard, Accounts Payable Inquiry tab.

UBF-Funded Payments

Use UBFirst to check your UBF account.  

The Payment Process for Suppliers

Invoices should be directed to your designated contact in the department where the transaction occurred unless otherwise directed.

Taxpayer Identification Number and Certification Forms (W-9 and W-8)

All suppliers new to UB are required to submit a completed 2-page tax ID form to Procurement Services as confirmation of their business identity. This information is used to build supplier profiles in the three databases that support encumbrances from our electronic requisitioning system. Submit a UB version for U.S.-based vendors of the W-9 form or submit a UB version of the W-8 form for non U.S.-based suppliers.

NYS epayments

A fast and efficient method to receive your payments from New York State is to enroll in New York States epayments (electronic payments).  Please see the NYS’s Office of the State Comptroller (OSC) epayments website for information about the program including enrollment forms.

NY Statewide Financial System (SFS)

New York State uses the Statewide Financial System (SFS) to maintain vendor information. All vendors paid by entities utilizing state funds must be enrolled in SFS. The entity for which the vendor makes their first purchasing agreement with is responsible to enroll the vendor in SFS. Any future changes to the vendor record must be maintained by the vendor.  

Research Foundation (RF) Electronic Payments for Vendors

A fast and efficient method to receive your payments from the Research Foundation is to enroll in RF’s electronic payment option. The Research Foundation’s Electronic Payment for Vendors and Consultants website includes contact information for enrollment.

Contact an Expert for Payments to Suppliers

State-Funded Payments

AT&T; Suppliers whose name begins with: E, H, T

Kim Bokoski

State Accounts Payable

Procurement Services

Phone: 716-645-4518

Email: kadurkin@buffalo.edu

Suppliers whose name begins with: G, I, O, P, Q, R

Darlene Brown

State Accounts Payable

Procurement Services

Phone: 716-645-4516

Email: dfbrown@buffalo.edu

State-funded RAP reimbursements; honoraria; moving expenses

Karen Buchheit

State Accounts Payable

Procurement Services

Phone: 716-645-4528

Email: kmb36@buffalo.edu

Suppliers whose name begins with: F, J, K, U

Judy Catalano

State Accounts Payable

Procurement Services

Phone: 716-645-4515

Email: jac1@buffalo.edu

Suppliers whose name begins with: M, N, L

Jackie Jacobs

State Accounts Payable

Procurement Services

Phone: 716-645-4519

Email: jkjacobs@buffalo.edu

Suppliers whose name begins with C, S

Melissa Jernigan

State Accounts Payable

Procurement Services

Phone: 716-645-4522

Email: mmj25@buffalo.edu

Suppliers whose name begins with: A, B, D

Donna Reitmeier

State Accounts Payable

Procurement Services

Phone: 716-645-4527

Email: dmr3@buffalo.edu

Supervisor

Annette Saraceno

State Accounts Payable

Procurement Services

Phone: 716-645-4514

Email: als38@buffalo.edu

Suppliers whose name begins with: V, W, X, Y, Z; CELLCO (Verizon cell phones); Copier maintenance agreements

Sandy Vriesen

State Accounts Payable

Procurement Services

Phone: 716-645-4523

Email: sb236@buffalo.edu

RF-Funded Payments

Fisher Scientific, Integrated DNA, Student Account Payments;Suppliers whose name begins with: E, F, G, H, I, J

Kellie Attea

Research Foundation Accounts Payable

Procurement Services

Phone: 716-645-4508

Email: kobrien3@buffalo.edu

Subcontracts

Karen Crissey

Manager

Research Foundation Accounts Payable

Procurement Services

Phone: 716-645-4511

Email: kcrisse@buffalo.edu

Cylinders (Airgas, Air Liquide, Jackson, Linde, Matheson Gas, Praxair, Strate), Lab Animal Unit, UB Foundation

Barbara DeCarolis

Research Foundation Accounts Payable

Procurement Services

Phone: 716-645-4525

Email: bad3@buffalo.edu

VWR; Suppliers whose name begins with: A, B, C, D, K

Carol Michno

Research Foundation Accounts Payable

Procurement Services

Phone: 716-645-4507

Email: cmmichno@buffalo.edu

Sigma-Aldrich, Krackeler Scientific; Suppliers whose name begins with: S, T, U, V, W, X, Y, Z

Tonya Paulk

Research Foundation Accounts Payable

Procurement Services

Phone: 716-645-4524

Email: paulk@buffalo.edu

Staples, Cell Phones; Suppliers whose name begins with: L, M, N, O, P, Q, R

Patty Purcell

Research Foundation Accounts Payable

Procurement Services

Phone: 716-645-4517

Email: ppurcell@buffalo.edu

UBF-Funded Payments

Sponsored Programs, Dental Medicine, Engineering & Applied Sciences, Architecture & Planning, Nursing

Cindy Paterson

UB Foundation

Phone: 716-645-8724

Email: clbragg@buffalo.edu

Arts & Sciences, Health Sciences, Medicine & Biomedical Sciences

Kim Carloni-Singer

UB Foundation

Phone: 716-645-3017

Email: kimcarlo@buffalo.edu

UDSMR, Management, Law, Pharmacy, Student Life

Ingrid McCabe

Accounts Payable Coordinator

UB Foundation

Phone: 716-645-8723

Email: deviam@buffalo.edu

Athletics, Graduate School of Education, Social Work, Student Housing, Philanthropy & Alumni Engagement

Matthew Cudney

UB Foundation

Phone: 716-645-8721

Email: matthewc@buffalo.edu

Accounts Payable Manager

Rose Dommer

Accounts Payable Manager

UB Foundation

Phone: 716-645-8749

Email: rdommer@buffalo.edu

Related Policies and Training

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