How To Use Web Receiver

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Use Web Receiver to notify Accounts Payable that orders for goods and services over $5,000, or furniture and carpeting orders created through eReq and funded by state, RF or UBF funds of any amounts when:

  • They have been received in good condition
  • You want to notify AP to hold off on payment of an invoice

Create a Receiver

Mobile Users

For the best experience using this application, use a non-mobile device.

  1. Log in to Web Receiver
  2. Enter the purchase order number and the funding source of the purchase order
  3. Click New Receiver
  4. Change the current date to the date the purchase was actually received
  5. Select Partial, Full Receipt or Final Receipt
Definitions

Partial: PO is partially received or an invoice is to be applied to Blanket or Standing order.  For each appropriate item, enter the quantity received.  For Blanket order/Standing orders, leave quantity “0” and add a comment.

Full Receipt: All items on the PO are received.

Final: If you previously submiitted partial reciepts, then this will be an option. This indicates that all items on a PO, having previous partial receipts, are now completely received.

        6. Add a comment describing:

    • A partial order
    • A discrepancy or reason an invoice should not be paid

View Receivers

  1. Log in to Web Receiver
  2. Enter the purchase order number and the funding source of the purchase
  3. Click View Receivers

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