University at Buffalo - The State University of New York
Skip to Content
Serving all your human resources, business and financial needs

UB Procurement Guidelines and Policies

Procurement Policies


UB has a significant investment in equipment and is committed to recording, maintaining and safeguarding the equipment from acquisition through disposal.


This policy provides guidance and a framework for decision-making regarding mobile communication devices and related services.


Departmental funds may be used to reimburse certain expenses incurred by new appointees when transporting themselves, their families, and household goods and personal effects to their new place of residence. This policy applies to State, RF, and UBF appointments.


The University at Buffalo (UB, University) requires the timely receipt and verification of goods and services purchased with State, Research Foundation (RF), and University at Buffalo Foundation (UBF) funds. Ordering departments must verify that purchased goods and services are received in proper condition and are in accordance with the terms and conditions of the purchasing agreement.


UB is committed to responsible stewardship of natural resources and requires all copy paper, janitorial paper, and other paper supplies to be composed of 100% post-consumer recycled content to the maximum extent possible.


Requirements of the Federal Trade Commission’s Red Flags Rule must be followed when extending credit to individuals for services provided by the university.


The Supplier Diversity Program increases economic opportunities for small business, minority, women, disadvantaged, and veteran owned business enterprises. The Program aligns resources with new initiatives to create a comprehensive, university-wide focus on economic opportunities for diversity suppliers.

Procurement Guidelines

There are specific dollar thresholds and requirements for purchases with state, Research Foundation (RF) and UB Foundation (UBF) funds for transactions using eProcurement, Procurement Card (PCard) and the eRequisition system (eReq).
The Procurement Card is an efficient and cost-effective method of purchasing and payment for small-dollar purchases. Cardholders can make authorized purchases directly from a supplier without processing the traditional paperwork. 

Download And Read

Project Sunlight is part of the New York State Public Integrity Reform Act of 2011. It requires state entities, including UB and other SUNY campuses, to report any appearances by firms and individuals who meet with state decision makers into a database where they can be viewed by the public.
Traveling to collaborate and share with other colleagues is an integral part of university life. UB offers payment options and will reimburse individuals for reasonable, necessary, appropriate and approved travel and business expenses incurred in the performance of university business.

The mission of UB’s Trademarks and Licensing Program is to protect and promote the proper use of the University at Buffalo’s name, logos and signature marks. We want to ensure that the public can properly identify and associate them with officially licensed products bearing the institution’s marks.

Payment from State, Research Indirect Costs (RF-IDC) and University at Buffalo (UBF) recovery funds for food, beverage and related expenses associated with official university functions is regulated by University at Buffalo (UB) guidelines.

Didn't Find What You Were Looking For?

(We'd like to respond to you.)