Using multiple funding sources for the purchase of a good or service is permitted.
You can split your purchase order across state, Research Foundation (RF) and UB Foundation (UBF) funds. These directions apply to all split-funded purchases processed by Procurement Services and/or Sponsored Projects Services.
It is important to know the sponsor’s policies regarding title or ownership of items being purchased with Research Foundation (RF) funds prior to purchasing with multiple funding sources.
Due to some suppliers' financial accounting systems, it may be difficult to do exact splits. Please contact the purchasing agent for assistance.
Applicable state flexibility rules and regulations (sole source, bids, etc.) must be followed as appropriate for the total dollar amount of the item being purchased.
To: [Principal Investigator]
Subject: Split Order – Requisition #__________
This memo is to confirm your awareness and acceptance of the following conditions relative to the above-referenced purchase. Since state funds will be used towards this purchase, title to the equipment will vest with the state and will be recorded in the Real Asset Management (RAM) System as a state asset. As such, this equipment may not be transferred from state control. This equipment may be used as a trade-in only towards another state-funded purchase.
Please contact me at [e-mail address/phone number] if you have any questions in this regard.