Leaves of Absence

UB and the state of New York understand that the health and well-being of you and your family, your citizenship and your professional standing can be as important to you as your employment.

YOUR UB AFFILIATION

To view or change your employee profile, log in to the SUNY portal for State with your UBITName and password or the SUNY portal for Research Foundation with your RF account login credentials.

At UB we understand that you may need to be away from your job to take care of family, health and professional issues.

At UB we understand that you may need to be away from your job to take care of family, health and professional issues.

Plan Your Non-Emergency Time Away

Talk with your supervisor about your intention to take  leave and plan a time that considers your needs along with the needs of your department and your colleagues.

Blood Donation Leave

Giving blood is giving life. UB conducts blood drives on campus all year and encourages employees to give with this paid leave benefit. 

You are entitled to either:

  • One three-hour unpaid leave of absence per calendar year to donate blood at an off-premises location
  • Paid leaves two times a year to donate blood at your place of employment

Contact An Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Breast Cancer Screening

Breast Cancer screening includes physical exams and mammograms for the detection of breast cancer. State employees (men and women) can take up to four hours of paid leave annually.

Related Policies and Links

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Discretionary Leave

The president may grant additional sick leave to state funded employees who have exhausted all accrued sick leave credits. This leave may be at full, partial or without pay up to six months.

Related Policy, Documents

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Family Medical Leave Act (FMLA)

Employees who meet certain service requirements are entitled to up to 12 weeks of leave for serious personal or family health conditions. The employee's job and benefits are protected upon return from this leave.

Call a UB benefits expert to explore all possible solutions as well as assist you through the FMLA process.

Related Policies, Procedures, Forms and Links

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Jury Service Leave

UB supports your civic responsibilities. You may report for jury service or as a witness in a court or quasi-judicial matter without charging your absence.

Working Other Than Day Shift

You are usually expected to report for duty in your department whenever your attendance for court or jury purposes is not required.

Talk with your supervisor working your regular non-day shift if you have already devoted a full day to jury duty. You may be granted leave with pay for the scheduled shift and the supervisor may reschedule you to the day shift for the duration of jury service.

Exceptions

You may not:

  • Be granted compensatory time off in lieu of ordered appearances and jury duty attendance on a pass day, a Saturday, Sunday or holiday
  • Use jury service leave for a court case when you are party to the action

Documentation

You should expect to  provide satisfactory documentation of each day of jury service from the court.  

Contact An Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Long Term Disability

If you experience a disability that lasts beyond six months, several programs are available for replacement of a substantial part of your income.

Your Benefits

Your specific benefits are determined by your union contract. Contact the benefits expert to explore your options.

Related Forms

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Military Family Leave (FMLA)

You can take up to 26 weeks of military caregiver leave under the FMLA in a single period to care for a covered family member with a serious illness or injury that was incurred in the line of duty while on active duty in the regular armed forces, National Guard or reserves.

You should expect to provide documentation for this leave.

Related Policies, Documents

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Military Leave

If you are a reservist or National Guard member, you are entitled to military leave with pay up to 30 calendar days or 22 workdays (whichever provides greater benefit). 

This leave is provided under Section 242 of the New York State Military Law.

You should expect to provide documentation about your military assignment.

Related Policies, Procedures and Links

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Nursing in the Workplace

An employee may use break or meal time each day to express milk for a nursing child up to three years following childbirth.  The employee's department should make a reasonable effort  to provide a location close to the work area to express milk in privacy.

Related Policy, Links

Contact An Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Personal Leave

If you are faculty represented by United University Professionals (UUP), you may be eligible for personal leave. See your departmental HR staff to initiate this leave.  

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Pregnancy, Childbirth, and Child-Rearing Leave

Identify your goals for this important life event as you think about your eligiblility for sick or other disability benefits both prior to the anticipated due date and for a period of time past the delivery date.

Plan Early

Your circumstances are unique. We encourage you to contact a benefits expert to plan for your pregnancy and child-rearing to explore all your benefits options. 

Eligibility

If you are a temporary and probationary employee without permanent status, you are entitled to leave with or without full pay. You are not eligible for leave, however,  beyond that date when your employment would otherwise terminate. 

Child-rearing leave is available to adoptive or foster parents in the same way as child-rearing after delivery.

During Your Pregnancy

Your absences during pregnancy and following childbirth may be charged to vacation, personal, sick or holiday leave.

While a doctor’s certificate may be required for any period of disability, Human Resources will request detailed medical documentation whenever disability is claimed during the period from four weeks prior to delivery through six weeks after delivery. All medical documentation should be sent directly to Human Resources:

State Benefits
120 Crofts Hall    
North Campus
University at Buffalo
Buffalo, NY 14260

FMLA

Employees who are eligible for the Family Medical Leave Act (FMLA) should apply for FMLA.  

Child-Rearing

All employees, regardless of sex, are entitled to leave without pay for child rearing for up to seven months following the date of delivery.  

During child rearing leave, you are permitted, upon request, to use annual leave before being granted leave without pay. The university does not require that you exhaust all leave credits prior to being granted leave without pay for child care. Sick leave may be used only during a period of medical disability.

Any leave of absence beyond the seventh month after childbirth is at the discretion of your department, except in the case of continuing medical disability. If you had requested a leave for child care of less than seven months you may request to have the leave extended up to the seven month maximum.  

If both parents are state employees, child rearing leave is granted for one parent at a time. Parents may elect to split the mandatory seven month leave into two separate blocks of leave with each parent using one continuous period of leave but not exceeding a combined total of seven months of leave and not extending beyond seven months from the date of delivery. 

Talk with the Human Resouces benefits expert about other arrangements for shared leave, including concurrent leave. 

Temporary and probationary employees without any permanent status are entitled to leave with full pay and/or without pay as described above. However, these employees are not eligible for leave beyond that date when their employment would otherwise terminate. In general, the state’s policy on leave for pregnancy, childbirth and child care shall not be construed to require extension of any employment beyond the time it would otherwise terminate.

Related Forms, Documents, Links

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Prostate Cancer Screening

Prostate screening includes physical exams and blood work. Men may take up to four hours of paid leave annually without charging your time. Discuss your absence with your supervisor in advance.

Related Policy

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Sabbatical Leave For Faculty

As faculty, taking a sabbatical leave increases your value to the university when your planned travel, study, formal education or research enriches the academic program. 

Eligibility

You are eligible for sabbatical leave if you:

  • Are an academic employee
  • Have a continuing appointment 
  • Have completed at least six consecutive years of service within UB 
  • Have completed at least six consecutive years of service within UB from the date of return from a previous sabbatical leave

Consecutive years of service for the purpose calculating eligibility include:

  • Periods of vacation leave 
  • Periods of sick leave with salary 

Excluded from eligibility are:

  • Periods of leaves of absence, other than paid vacation and sick leave
  • Periods of part-time service  (which count towards consecutive service)

Terms and Conditions

You may be granted sabbatical leave for one of two periods: 

  • one year at a rate not exceeding one-half basic annual salary 
  • one-half year at a rate not exceeding full basic annual salary 

You can not accrue or use vacation or sick leave credits during sabbatical leave.

During sabbatical leave, you may, with the prior approval of the president, accept fellowships, grants-in-aid or earned income to assist in accomplishing the purposes of your leave. The president may adjust your sabbatical leave salary to reflect additional income. In no case, however, will sabbatical leave salary be reduced if your total earnings are less than full salary.

Application

Apply for sabbatical leave to your chair, dean or provost as far in advance as possible of the start date of the leave. Unless expressly waived by the university president, apply no later than six months in advance. 

Include in your application:

  • A statement outlining the program to be followed while on sabbatical leave
  • Any prospective income
  • Your expectation to continue as an academic employee for a minimum of one year upon your return 
  • That you  will submit to the chair, dean or provost, on your return, a detailed report of your professional activities and accomplishments while on sabbatical leave

Approval

The president approves sabbatical leave requests that meet eligibility requirements and reports them to the chancellor.

Contact an Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

Workers Compensation

If you are absent due to injury or illness resulting from an on-the-job accident or occupational disease, you may be protected from loss of income in several ways.

Related Policies, forms, Links

Contact an Expert

Contact a State Leave Expert

Claudia Samulski

State Benefit Services

Phone: 716-645-4487

Email: samulski@buffalo.edu

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