How UB Finds Suppliers

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UB Purchasing strives to achieve the best possible combination of service and cost when selecting a supplier, while being in accordance with various purchasing initiatives.

Purchasing agents use a search order to find the best possible supplier for goods and services. We advise faculty and staff to use this best practice. Purchases must follow New York State, SUNY and RF SUNY regulations and policies and are competitively bid at various thresholds.

State Preferred Sources

A preferred source is a designated supplier who, in an effort to advance certain social and economic goals, has received special provider status under New York state statute. We may purchase goods and services from preferred sources without competition. The state preferred sources are:

State Contract Suppliers

As a state agency, we are eligible to utilize existing NYS contracts. The state has numerous contracts for goods and services for use with state, Research and UB Foundation purchases. Consult with a purchasing agent to learn more.

Supplier Diversity Program

The university supports supplier diversity and economic inclusion by using diverse and local community-based suppliers. UB’s Supplier Diversity Program aims to broaden our network of business partners. Faculty and staff looking for diversity suppliers to meet their purchasing needs can utilize the Empire State Development’s M/WBE Directory of certified diversity suppliers, and can contact the Purchasing department to discuss options.  

Open Market Suppliers

We can buy from suppliers that are not a preferred source or on state contract. These transactions are subject to reasonableness of price and competitiveness requirements.

Tips for Selecting an Open Market Supplier

  • Look for reliable suppliers who provide quality products or services that match or exceed your needs.
  • Use suppliers who will adhere to our credit terms. Suppliers should accommodate our Net 30 terms. Advance payments are not possible. All sales are tax exempt.
  • Choose reactive suppliers. A good supplier should be prompt in delivery, correct with invoicing and cooperative in responding to problems.
  • Seek value. The lowest price is not always the best value for your money. Try to strike a balance between cost, reliability, quality and service.

Related Policies and Forms


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