Payroll Calendars

On this page:

Download current and future payroll calendars for UB faculty, staff and students. 

State Payroll Calendars

10-Month (21-Pay Period) Faculty Payroll Calendar

Overtime and Holiday Payroll Calendars

2017-18 Payroll Due Dates

2018-19 Payroll Due Dates

State Hourly Faculty and Staff Payroll Calendars

2017-18 Payroll Due Dates

2018-19 Payroll Due Dates

State Regular (Salaried, Biweekly, Part-time Faculty, TA/GA) Payroll Calendar

2017-18 Payroll Due Dates

2018-19 Payroll Due Dates

State Student Assistant and College Work-Study Payroll Calendar

2017-18 Payroll Due Dates

2018-19 Payroll Due Dates

State Student Assistant and College Work-Study Payroll Calendar

Mobile Users: Swipe to scroll table

Pay Period # Pay Period Personnel Transaction Form (ePTF) Due Dates (1) HRS Payroll Processing Transaction Due Dates Submit Signed Timesheets to Supervisor by Noon (1) Paycheck Distributed
From To
1 3/22/18 4/4/18 Thurs 3/29/18 Fri 3/30/2018 Thurs 4/5/2018 4/26/18
2 4/5/18 4/18/18 Thurs 4/12/18 Fri 4/13/2018 Thurs 4/19/2018 5/10/18
3 4/19/18 5/2/18 Thurs 4/26/2018 Fri 4/27/2018 Thurs 5/3/2018 5/24/18
4 5/3/18 5/16/18 Thurs 5/10/2018 Fri 5/11/2018 Thurs 5/17/2018 6/7/18
5 5/17/18 5/30/18 Thurs 5/24/2018 Fri 5/25/2018 Thurs 5/31/2018 6/21/18
6 5/31/18 6/13/18 Thurs 6/7/2018 Fri 6/8/2018 Thurs 6/14/2018 7/5/18
7 6/14/18 6/27/18 Thurs 6/21/2018 Fri 6/22/2018 Thurs 6/28/2018 7/19/18
8 6/28/18 7/11/18 Thurs 7/5/2018 Fri 7/6/2018 Thurs 7/12/2018 8/2/18
9 7/12/18 7/25/18 Thurs 7/19/2018 Fri 7/20/2018 Thurs 7/26/2018 8/16/18
10 7/26/18 8/8/18 Thurs 8/2/2018 Fri 8/3/2018 Thurs 8/9/2018 8/30/18
11 8/9/18 8/22/18 Thurs 8/16/2018 Fri 8/17/2018 Thurs 8/23/2018 9/13/18
12 8/23/18 9/5/18 Thurs 8/30/2018 Fri 8/31/2018 Thurs 9/6/2018 9/27/18
13 9/6/18 9/19/18 Thurs 9/13/2018 Fri 9/14/2018 Thurs 9/20/2018 10/11/18
14 9/20/18 10/3/18 Thurs 9/27/2018 Fri 9/28/2018 Thurs 10/4/2018 10/25/18
15 10/4/18 10/17/18 Thurs 10/11/2018 Fri 10/12/2018 Thurs 10/18/2018 11/8/18
16 10/18/18 10/31/18 Thurs 10/25/2018 Fri 10/26/2018 Thurs 11/1/2018 11/21/18
17 11/1/18 11/14/18 Thurs 11/8/2018 Fri 11/9/2018 Thurs 11/15/2018 12/6/18
18 11/15/18 11/28/18 Wed 11/21/2018 Wed 11/21/2018 Thurs 11/29/2018 12/20/18
19 11/29/18 12/12/18 Thurs 12/6/2018 Fri 12/7/2018 Thurs 12/13/2018 1/3/19
20 12/13/18 12/26/18 Thurs 12/20/2018 Fri 12/21/2018 Thurs 12/27/2018 1/17/19
21 12/27/18 1/9/19 Thurs 1/3/2019 Fri 1/4/2019 Thurs 1/10/2019 1/31/19
22 1/10/19 1/23/19 Thurs 1/17/2019 Fri 1/18/2019 Thurs 1/24/2019 2/14/19
23 1/24/19 2/6/19 Thurs 1/31/2019 Fri 2/1/2019 Thurs 2/7/2019 2/28/19
24 2/7/19 2/20/19 Thurs 2/14/2019 Fri 2/15/2019  Thurs 2/21/2019 3/14/19
25 2/21/19 3/6/19 Thurs 2/28/2019 Fri 3/1/2019 Thurs 3/7/2019 3/28/19
26 3/7/19 3/20/19 Thurs 3/14/2019 Fri 3/15/2019 Thurs 3/21/2019 4/11/19

(1) Electronic Personnel Transaction Forms (ePTFs) and timesheets must be received by the due date indicated above. If you anticipate that the timesheets will be late, please contact a payroll representative.

(2) It is necessary to process rate changes and account number changes via an ePTF.

(3) Standard Maximum Work Hours: Student Assistant: 20 hours/week; College Work Study: 12 hours/week

(4) Whenever possible, rate changes and account number changes should carry an efective date coinciding with the beginning date of the payroll period. If hourly rates or account numbers are changed in the middle of a pay period, separate timesheets reflecting old and new information (rate and account number) must be submitted.

(5) Supervisor cahngse should be requested via the Supervisor Change Request For State Employees form.

(6) College Work Study students: Starting day for the fall semester is 8/27/18 (firwst day of classes), and the end date is 06/30/19. Last work day for graduating students (spring semester) is 06/15/18.

State Extra Service Pay Distribution 2017-18

Four Payment Extra Service Dates

Fall

Service Dates Due in HR * Period Paid Check Date % Paid
9/7/17 - 12/13/17 9/7/17 12 10/04/17 25
    14 11/01/17 25
    16 11/29/17 25
    18 12/27/17 25

Spring

Service Dates Due in HR Period Paid Check Date % Paid
1/25/18 - 5/16/18 1/25/18
22 2/21/18 25
    24 3/21/18
25
    26 4/18/18
25
    3 5/30/18
25

* Due in HR — Attach a completed and scanned copy of an extra-service request form to the attachment tab on an ePTF form.

Two Payment Extra Service Dates

Fall

Service Dates Due in HR Period Paid Check Date % Paid
9/7/17 - 12/13/17 9/7/17 14 11/01/17
50
    18 12/27/17
50

Spring

Service Dates Due in HR Period Paid Check Date % Paid
1/25/18 - 5/16/18
1/25/18
24 3/21/18
50
    3 5/30/18
50

* Due in HR — Attach a completed and scanned copy of an extra-service request form to the attachment tab on an ePTF form.

State Extra Service Pay Distribution 2018-19

Four Payment Extra Service Dates

Fall

Service Dates Due in HR * Period Paid Check Date % Paid
9/6/18- 12/12/18 9/6/18 12 10/03/18 25
    14 10/31//18 25
    16 11/28/18 25
    18 12/26/18 25

Spring

Service Dates Due in HR Period Paid Check Date % Paid
1/24/19 - 5/15/19 1/24/19
22 2/20/19 25
    24 3/20/19
25
    26 4/17/19
25
    3 5/29/19
25

Two Payment Extra Service Dates

Fall

Service Dates Due in HR Period Paid Check Date % Paid
9/6/18- 12/12/18 9/6/18 14 10/31/18
50
    18 12/26/18
50

Spring

Service Dates Due in HR Period Paid Check Date % Paid
1/24/19- 5/15/19
1/24/19
24 3/20/19
50
    3 5/29/19
50

Future State Regular Payroll Calendars

Research Foundation (RF) Payroll Calendars

Previous Year's RF Payroll Calendars

Paid Through UB Foundation (UBF)

UBF Hourly Due Dates

UBF Payroll Due Dates

UBF Payroll Due Dates
Period  No. Pay Period From To Timesheets Due to  UBF office Paychecks Distributed
26 11/29/2018 12/12/2018 12/14/2018 12/26/2018
1 12/13/2018 12/26/2018 12/28/2019 1/9/2019
2 12/27/2018 1/9/2019 1/11/2019 1/23/2019
3 1/10/2019 1/23/2019 1/25/2019 2/6/2019
4 1/24/2019 2/6/2019 2/8/2019 2/20/2019
5 2/7/2019 2/20/2019 2/22/2019 3/6/2019
6 2/21/2019 3/6/2019 3/8/2019 3/20/2019
7 3/7/2019 3/20/2019 3/22/2019 4/3/2019
8 3/21/2019 4/3/2019 4/5/2019 4/17/2019
9 4/4/2019 4/17/2019 4/19/2019 5/1/2019
10 4/18/2019 5/1/2019 5/3/2019 5/15/2019
11 5/2/2019 5/15/2019 5/17/2019 5/29/2019
12 5/16/2019 5/29/2019 5/31/2019 6/12/2019
13 5/30/2019 6/12/2019 6/14/2019 6/26/2019
14 6/13/2019 6/26/2019 6/28/2019 7/10/2019
15 6/27/2019 7/10/2019 7/12/2019 7/24/2019
16 7/11/2019 7/24/2019 7/26/2019 8/7/2019
17 7/25/2019 8/7/2019 8/9/2019 8/21/2019
18 8/8/2019 8/21/2019 8/23/2019 9/4/2019
19 8/22/2019 9/4/2019 9/6/2019 9/18/2019
20 9/5/2019 9/18/2019 9/20/2019 10/2/2019
21 9/19/2019 10/2/2019 10/4/2019 10/16/2019
22 10/3/2019 10/16/2019 10/18/2019 10/30/2019
23 10/17/2019 10/30/2019 11/1/2019 11/13/2019
24 10/31/2019 11/13/2019 11/15/2019 11/27/2019
25 11/14/2019 11/27/2019 12/2/2019 12/11/2019
26 11/28/2019 12/11/2019 12/13/2019 12/24/2019
1 12/12/2019 12/25/2019 12/27/2019 1/8/2020

UBF Non-hourly Pay Dates

UBF Pay Days — Non-hourly

UBF Non-Hourly Pay Days
Period No. Pay Period Paychecks Distributed
From To
26 12/13/2018 12/26/2018 12/26/2018
1 12/27/2018 1/9/2019 1/9/2019
2 1/10/2019 1/23/2019 1/23/2019
3 1/24/2019 2/6/2019 2/6/2019
4 2/7/2019 2/20/2019 2/20/2019
5 2/21/2019 3/6/2019 3/6/2019
6 3/7/2019 3/20/2019 3/20/2019
7 3/21/2019 4/3/2019 4/3/2019
8 4/4/2019 4/17/2019 4/17/2019
9 4/18/2019 5/1/2019 5/1/2019
10 5/2/2019 5/15/2019 5/15/2019
11 5/16/2019 5/29/2019 5/29/2019
12 5/30/2019 6/12/2019 6/12/2019
13 6/13/2019 6/26/2019 6/26/2019
14 6/27/2019 7/10/2019 7/10/2019
15 7/11/2019 7/24/2019 7/24/2019
16 7/25/2019 8/7/2019 8/7/2019
17 8/8/2019 8/21/2019 8/21/2019
18 8/22/2019 9/4/2019 9/4/2019
19 9/5/2019 9/18/2019 9/18/2019
20 9/19/2019 10/2/2019 10/2/2019
21 10/3/2019 10/16/2019 10/16/2019
22 10/17/2019 10/30/2019 10/30/2019
23 10/31/2019 11/13/2019 11/13/2019
24 11/14/2019 11/27/2019 11/27/2019
25 11/28/2019 12/11/2019 12/11/2019
26 12/12/2019 12/25/2019 12/24/2019
1 12/26/2019 1/8/2020 1/8/2020

Contact a Payroll Expert

State Payroll Experts

Faculty, Staff, TA/GA, Hourly Non-Student and Student Assistant Payroll

If Last Name Starts A - CH

Elaine Hines

Elaine Hines

State Payroll Services

Phone: 716-645-4425

Email: ehines@buffalo.edu

If Last Name Starts CI - GI

Kathy Pohlman

State Payroll Services

Phone: 716-645-5202

Email: pohlman@buffalo.edu

If Last Name Starts GL - K

Roseann Brzozowiec

Roseann Brzozowiec

State Payroll Services

Phone: 716-645-4449

Email: rbrzozow@buffalo.edu

If Last Name Starts L - NORD

Kathleen Sears

Kathleen Sears

State Payroll Services

Phone: 716-645-4450

Email: ksears@buffalo.edu

If Last Name Starts NORE - SHEO

Cheryl Delano

Cheryl Delano

State Payroll Services

Phone: 716-645-4446

Email: cadelano@buffalo.edu

If Last Name Starts SHEP - YH

Joanne Intorre

Joanne Intorre

State Payroll Services

Phone: 716-645-4424

Email: jintorre@buffalo.edu

If Last Name Starts Yi - Z

Melissa Barone

Melissa Barone

State Payroll Services

Phone: 716-645-4445

Email: mbarone@buffalo.edu

RF Payroll Experts

Employment and Payroll — RF

If Last Name Starts A-G

Denise Katas

Denise Katus

RF Payroll Services

Phone: 716-645-4453

Email: katus@buffalo.edu

If Last Name Starts H-M

Joelle Tyler

Joelle Tyler

RF Payroll

Phone: 716-645-4474

Email: jetyler@buffalo.edu

If Last Name Starts N-S

Sonia Cravatta

Sonia Cravatta

RF Payroll Services

Phone: 716-645-4473

Email: cravatta@buffalo.edu

If Last Name Starts T-Z

Lee Rodriguez

Aleathea Rodriguez

RF Payroll Services

Phone: 716-645-4479

Email: amr33@buffalo.edu

UBF Payroll Experts

Payroll Administration

Rebecca Broderick

Rebecca Broderick

Payroll Accountant

UB Foundation

Phone: 716-645-8734

Email: rlbroder@buffalo.edu

Jeremy Stewart

Jeremy Stewart

Payroll Accountant

UB Foundation

Phone: 716-645-8732

Email: jds54@buffalo.edu

Payroll and Benefits Administration

avatar of Katie D’Amato

Katie D’Amato

Payroll Manager

UB Foundation

Phone: (716) 645-8735

Email: kdamato@buffalo.edu

Anne Duggan

Anne Duggan

Payroll/Benefits Administration Assistant

UB Foundation

Phone: 716-645-8736

Email: amduggan@buffalo.edu

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