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UB Employee Safe Return to Campus

UB employees are working tirelessly and collaboratively to keep our community safe and our operation running smoothly, while continuing to provide the best academic experience to our students in the safest way possible.

Employees are advised to check this page often for COVID-19 related protocols and practices that affect the UB workplace.

Returning to Campus?

To keep you and all our employees safe, UB is requiring that every employee verify that they are free of COVID-19 symptom each day before entering our campus.

Protect Each Other Before Coming to Work Screening & Testing Safe Workplace HR Guidance Health & Wellbeing

We are taking measures to help our employees return to work, safely and confidently.

Face Coverings

  • Members of the UB community and campus visitors must wear face coverings at all times. Understand how to properly wear a face covering.

Face Mask Expectations

Face Coverings: Basics

Woman wearing cloth face mask.
  • Members of the UB community and campus visitors must wear face coverings at all times 
    • When inside UB buildings, classrooms, labs, facilities, and buses and shuttles and in outdoor campus spaces.
  • UB provided one reusable face covering to each student, faculty and staff member at no cost. 
  • You may use your own face covering, provided it:
    • Is snug but comfortable against the sides of the face.
    • Covers your mouth and nose.
    • Is secured with ties or ear loops.
    • Is made with multiple layers of material.
    • Allows you to breathe without restriction.
    • Will not be damaged or change shape with washing and drying
  • Do not wear face coverings (masks) with plastic valves. These are one-way valves that do not filter air you expel and are therefore unsafe to others if you are infectious.
  • Face shields will be provided if there is a medical reason a person cannot wear a face covering.
  • Do not share face coverings.
    • Label your face mask with your name to reduce risk of mixing masks with coworkers.
  • Wash or sanitize your hands after removing your mask.

Source: University Facilities

Face masks or coverings are required to be worn at all times on UB campuses.

Wearing Face Masks With Religious or Cultural Head Coverings

Example of head covering.
Example of head covering.
Example of head covering.

If you wear a cultural or religious head covering, such as a hijab, niqab, or turban, you are required to wear a cloth face mask, too.

In general, most cultural or religious head coverings either do not cover the face or do not fit snugly enough around the face to provide sufficient protection against COVID-19. Additionally, most head coverings that extend over the face are made of fabric too light and porous to offer protection.

Hijabs, Turbans, Tichels

Wearers of hijabs, turbans, tichels and head coverings like them that do not cover the face, must also wear a cloth face mask.

A standard cloth face mask can be tucked inside your veil or turban, behind your ears.

If you prefer to wear your face mask outside your head covering, consider attaching face mask extensions or buttons so you can attach ear loops.


Niqabs (niqaabs) and headcoverings like it do not provide sufficient protection against COVID-19 because they are not worn snugly against the face, are not air tight and are usually made of chiffon or other lightweight fabrics. For these reasons they do not effectively block your own respiratory emissions.

The CDC recommends wearing cloth face coverings that are at least 2 plies thick.

For these reasons, wearers of niqabs and coverings like it are required to wear a face mask.

Source: University Facilities

Social Distancing

  • Review tips for social distancing, in hallways, outdoors, in elevators, on buses and shuttles.

Social Distancing

Here are some simple ways to keep a safe physical distance (at least 6 feet) between you and others.

  • In hallways and stairwells, walk to the far right in a single file.
  • Travel outdoors when possible.
  • Limit elevator occupancy to 2 people. 
  • Limit restroom occupancy to the number of fixtures available in each restroom.
  • Avoid gatherings of 25 people or more.
  • Seek less crowded routes.

All members of the campus community are expected to keep 6 feet of physical distance between themselves and others in all areas of campus whether visual guidance is provided or not.

Outdoor Spaces

In outdoor spaces on UB’s campuses, it is required that you maintain 6 feet physical distancing between you and others. All members of the campus community, including visitors, are required to wear face masks on campus, indoors and outdoors, according to UB's face mask guidelines.

Waiting in Line

UB units and operations with high traffic will communicate their specific requirements for maintaining safe physical distance in queues. In general:

  • Try to keep safe distance (6 feet) between you and the next person in line.
  • Wear a face mask
  • Listen carefully for instructions from those operating the queue.

Hallways and Stairwell

  • Stay to the right and walk in single file when traveling through hallways, walkways and staircases throughout campus.
  • When possible, judge the density and either wait until an area is less crowded, or seek alternate routes.
  • Travel outdoors if possible

Avoid Large Gatherings

You should avoid mass gatherings of more than 25 people for any reason.

Source: University Facilities


  • When possible and as you are able avoid using elevators.
  • Limit elevator occupancy to 2 people (or occupancy stated on posted signs)
    • Please consider giving up your elevator spot to those who need it, especially those with physical disabilities.
  • Stand in each corner to maintain safe distance and face away from other occupants.

Fire Drills and Evacuations

Practice social distancing during fire drills and evacuations to ensure your safety.

  • Leave adequate space between you and others while exiting building.
  • Remember to hold the handrails on stairs and to disinfect your hands once you are able.
  •  All members of the campus community, including visitors, are required to wear face masks on campus, indoors and outdoors, according to UB's face mask guidelines.

Visitors on Campus

All campus visitors, including vendors and contractors, are required to abide by UB’s health and safety guidelines, including wearing face masks on UB campuses. 

Hosting departments and units are responsible for informing their visitors of UB’s COVID-19 guidelines and for ensuring that they comply.

Visitors Must Wear Face Coverings at All Times

Face coverings must be worn at all times, according to UB’s face covering protocol.

Exception: Some construction or trade workers are bound by requirements (New York state or OSHA) that may differ somewhat from UB’s health and safety guidelines. Such work should always be taking place in areas fenced or cordoned off from the general campus population. Within those cordoned off areas, workers are required to abide by New York state and OSHA COVID-19 guidelines. As soon as those workers leave the restricted work area, however, they are required to follow UB health and safety guidelines, including wearing face masks at all times.

If you notice construction or trade workers who are not wearing face masks outside their restricted work area, please contact Environmental Health & Safety (EH&S). 

Visitors in Campus Housing

Students may only enter the residence hall or apartment where they reside. Students will not be allowed to host anyone in their rooms, including other residents in their building that tdo not reside in their room or apartment. Off-campus guests, including non-resideitial univrsity students, are not permitted to enter residence halls.

Visitors and Daily Health Check

Visitors to campus are required to complete the Daily Health Check prior to theri visit and every day they are on campus.

Buses and Shuttles

UB Parking & Transportation has implemented several practices to ensure passengers of buses and shuttles can be safely spaced apart.

  • Face masks are required on all UB buses and shuttles.
  • Please stay 6 feet away from other passengers while waiting for, boarding or disembarking the bus or shuttle
  • Choose a seat that will put physical distance between you and other passengers.
    • Some seats may be blocked off to create safe distances between passengers. When necessary, we may need to limit the number of passengers on buses or shuttles.
  • Swiping of UB ID cards at boarding has been suspended until further notice.
  • Follow guidance and direction provided by bus/shuttle drivers or UB Parking & Transportation.
  • Use hand sanitizer before and after touching surfaces. Wash hands thoroughly before and after riding.
  • Open windows (when feasible) to improve ventilation.

Rear-Door Boarding on the UB Stampede

Temporarily, all passengers riding the UB Stampede buses will enter and exit from the rear door for the safety of our drivers until such time as protective barriers can be installed on each bus.

Source: Parking and Transportation Services

Feeling Sick

  • Not feeling well? Check your symptoms and if you're not reporting to work, then notify your supervisor and follow your departmental call-in procedures

When You're Not Feeling Well

If you feel sick or are concerned that you have COVID-19 symptoms, please do the following:

  1. Stay home. Please do not come to campus until your doctor confirms you do not have COVID-19 or you are tested negative for the virus.
  2. Contact your healthcare provider. They will advise you on next steps. (Be sure to make an appointment before contacting them in-person.)
  3. Notify your supervisor. Employees, if you will be absent, notify your supervisor and follow your unit's normal call-in procedures. 
  4. Notify Human Resources. Employees, if you are diagnosed with COVID-19, notify UB Human Resources as soon as possible. 

UB Human Resources


Please do not come to campus until your doctor confirms you do not have COVID-19 or you are tested negative for the virus.

Source: Human Resources

Daily Health Check for Employees

All employees are required to complete the Daily Health Check on the days they are scheduled to work, even if working remotely, whether or not they are coming to campus. Employees are not required to complete the Daily Health Check on the days they are not working, including holidays, scheduled days off and sick days; however, doing so even on the days when it is not required is strongly recommended out of concern for your personal health and the health of the entire UB community.

State, Research Foundation and UB Foundation employees, as well as volunteers, adjunct faculty, vendors, visitors and invited guests to campus who are otherwise not affiliated with UB, must also complete the Daily Health Check prior to their arrival on campus.

Students, faculty and staff who are working/learning entirely remotely and outside of New York State, do not have to complete the Daily Health Check.

Individuals will be required to attest that they:

  1. Have not had COVID-19 symptoms in past 10 days
  2. Have not had a positive SARS-CoV-2 test in past 10 days, and/or
  3. Have not had close contact with someone who is confirmed or suspected to have COVID-19 in past 14 days when both parties were not wearing masks.

Source: Human Resources


  • Here are some tips for preventing the spread of COVID-19 from touching potentially contaminated surfaces. Be mindful of touching commonly touched surfaces or shared items


Here are some tips for preventing the spread of COVID-19 from touching potentially contaminated surfaces.

1. Wash hands frequently for at least 20 seconds.

2. Use hand sanitizer when handwashing is not possible.

3. Be mindful of touching commonly touched surfaces or shared items such as:

  • Elevator buttons
  • Door handles
  • Restroom fixtures
  • Faucets
  • Printers, copiers
  • Bus, shuttle fixtures
  • Credit card readers
  • Wash your hands (or use hand sanitizer) immediately after touching commonly shared items, and  before and after getting to your destination.
  • Wash hands frequently and thoroughly (20 seconds) using soap and warm water.
  • Avoid touching your face, especially after removing your face mask or after touching commonly shared items.

Source: University Facilities

Handwashing in sink.

Handwashing is more effective than hand sanitizer for protecting against COVID-19, according to the CDC. But alcohol-based hand sanitizer will do in a pinch.

Cleaning and Disinfecting

  • In all of its facilities – including in residence halls, dining halls and on university buses and shuttles – the university will adhere to hygiene, cleaning and disinfection requirements from the CDC and the New York State Department of Health and will document the scope of cleaning and disinfection

Cleaning and Disinfecting

Below are some of the cleaning and disinfecting protocols currently in place at UB.

1. UB custodial staff conduct regular cleaning and disinfection of facilities and more frequent disinfection for high-traffic public areas for frequently touched surfaces.

  • High-traffic areas are cleaned daily (usually at night), including (but not limited to):
    • Hallways, lobbies, entrances
    • Elevators
    • Meeting rooms
    • Classrooms
    • Libraries
    • Clinical and Counseling spaces
  • Commonly touched public surfaces are disinfected daily, including (but not limited to):
    • Doors (doorknobs, handles, opening bars and activators)
    • Copy machines
    • Handrails
    • Elevator buttons
    • Light switches and push plates
    • Water fountains
  • Public restrooms are cleaned several times daily, including toilet seats, flush mechanisms, handrails, stall locks, faucet activators, paper towel dispensers and soap dispensers.
  • In the event that an individual is confirmed to have COVID-19, UB will follow specific procedures, which include cleaning and disinfecting exposed areas in line with CDC guidelines.

2. UB custodial staff have been trained in specialized CDC-recommended sanitization and bio-safety procedures.

3. Cleaning products used at UB are certified by the EPA and CDC for the destruction of COVID-19.

4. Handwashing stations (restrooms) with warm water and hand soap, are provided throughout campus, as well as alcohol-based hand sanitizer.

5. Cleaning supplies (limited by availability) will be provided in centrally scheduled classrooms to enable faculty, staff and students to wipe down commonly used surfaces (e.g., keyboards, remote controls, desks).

  • Individual departments are responsible for procuring cleaning supplies for their areas.

Everyone at UB is asked to do their part to keep UB COVID-free by cleaning their own, personal work or living spaces.

Keeping Your Personal Space Clean

We all need to do our part to stop the spread of COVID-19. Here are some quick tips for keeping your personal spaces disinfected:

  • Wipe down surfaces in your room or office with disinfectant wipes or sprays at the start and end of every day, including:
    • Computers, keyboards, mouse
    • Coffee pots, water spigots, water fountains
    • Lab equipment
    • Remote controls (clickers) in shared meeting spaces
    • Workshop tools
    • Copier keyboards
    • Phone dials and panels
    • Entry keypads
  • Wash your hands frequently, or use alcohol-based hand sanitizer when soap and water are not available.
How to Disinfect Surfaces
  1. Wipe surface with an antibacterial wipe or alcohol-based spray. 
  2. Allow surfaces to remain wet for three to four minutes before allowing them to air dry or wiping away.
  3. Discard wipe or paper towel immediately after use; wash hands.
  • UB Parking & Transportation disinfects Stampede buses and UB shuttles twice daily.
  • High-touch surfaces such as handrails and seat backs are wiped down periodically throughout the day.
  • Transit team members have been trained to use disinfecting fog to thoroughly sanitize campus shuttles.
  • Wash hands thoroughly and frequently, and use hand sanitizer before and after touching surfaces.
  • Open windows (when feasible) to improve ventilation.

Car Sharing

  • Zipcar has upgraded its car-cleaning procedure with antiviral and antimicrobial solutions and has deployed periodic sanitizing procedures. 
  • Treat shared vehicle like other shared workstations. Clean and disinfect commonly touched spaces (e.g., steering wheels, handle bars, seats, door handles) before and after use.
Parking & Transportation staff disinfect Stampede buses and shuttles twice daily. High-touch surfaces such as handrails and seat backs are wiped down periodically throughout the day. .

Parking & Transportation staff disinfect Stampede buses and shuttles twice daily. High-touch surfaces such as handrails and seat backs are wiped down periodically throughout the day.


You can learn more about UB’s and New York State’s guidelines and protocols for COVID-19 from these resources:

COVID-19: UB Planning and Response

  • Health and safety information for the university community
  • How UB is moving forward during COVID-19

Students' Return to Campus Guidance

  • Staying healthy together
  • Living and dining tips
  • Fall academic support
  • Get the most from your experience

Research Ramp Up and Guidance

  • Guidance for resuming research activities
  • Lab ramp-up checklists and policies