COVID-19 Employee Guide

Signage designed by University Communications for the public education of best COVID-19 health practices and rules on campus photographed in August 2020. This signed is posted on Hamilton Road leading toward Capen Hall on North Campus. Photographer: Meredith Forrest Kulwicki.

UB continues to adjust our workplace to protect our community during this fast-changing and unpredictable pandemic. UB employees are advised to stay informed of the university’s most recent COVID-19 protocols.

For more information or help with employee COVID-19 concerns, please contact:

UB Human Resources
716-645-7777
ub-hr@buffalo.edu

UB strongly encourages all employees to get fully vaccinated as soon as possible. The vaccines are safe and effective.

Latest on coronavirus
Quick Links to Forms
Form Description Link
Proof of Vaccination for Employees Employees can submit proof of vaccination to Human Resources. By submitting this proof, you will be exempt from mandatory weekly surveillance testing. COVID-19 Proof of Vaccination for Employees 
Acknowledgment of Workplace Health and Safety Provisions All employees are expected to submit this form acknowledging their obligation to follow updated COVID-19 return-to-work guidance from SUNY and the Governor’s Office of Employee Relations (GOER). Acknowledgment of Workplace Health and Safety Provisions for Employees (UBITName login required)
Flexible Work Program Application Faculty and staff may use this form to request flexible work such as a compressed work week, flexible start and end times and telecommuting. Applications may be submitted at any time; there is no specified application period. Flexible Work Program Application
Latest Updates Working During COVID Safe Workplace Health and Wellbeing FAQs

COVID-19 Updates

In this section:

Vaccinations

Updated 8/4/21

Students

All UB students are required to be fully vaccinated against COVID-19 to attend classes in-person in the fall, according to a mandate from the state. Students can submit vaccination documentation through the Student Health Services portal.

Employees

All employees are strongly urged to get vaccinated for COVID-19 by Labor Day. State employees who do not get vaccinated will be required to be tested for COVID-19 on a weekly basis. 

Human Resources has provided guidance to employees on how to provide proof of vaccination.

UB strongly encourages all employees to get fully vaccinated, which means getting both doses of the Pfizer or Moderna vaccine, or the single shot Johnson & Johnson vaccine, as soon as possible. The vaccines are safe and effective.

State employees who do not get vaccinated will be required to be tested for COVID-19 on a weekly basis. Submit your proof of vaccination.

Proof of Vaccination

Employees can submit proof of vaccination by completing the COVID-19 Proof of Vaccination for Employees.

By submitting this proof, you will be exempt from mandatory weekly surveillance testing. Proof of vaccination is not required from UB employees.

Employees are required to affirm that they have read, understood and will abide by UB’s health and safety guidelines by submitting the Acknowledgment of Workplace Health and Safety Provisions for Employees form.

Face Masks and Physical Distancing

Updated 9/16/21

Effective Aug. 3, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings. This includes classrooms, hallways, libraries and other common spaces, as well as UB buses and shuttles.

The new policy is in accordance with updated guidelines from the Centers for Disease Control and Prevention and Erie County Department of Health.

Vaccinated UB students, employees and visitors will not be required to wear face coverings outdoors on UB campuses, but unvaccinated individuals will be required to wear face coverings in all indoor and outdoor settings.

Mandatory Weekly Testing

Updated 8/4/21

Mandatory weekly testing will continue for those who:

  • Are on campus AND have not been fully vaccinated 
  • Fail to verify that they have completed their vaccination series

Working Remotely

Updated 8/11/21

UB employees should be returning to campus to support our goal of being a place-based institution for the fall semester. We ask that all individuals interested in exploring workplace flexibility and telecommuting be patient as the university takes steps to implement the new policy.

Close Contact With Positive COVID-19 Cases (Quarantine)

Updated 8/25/21

  • Unvaccinated students will need to provide proof they tested negative for COVID-19 within five days prior to arriving on campus for the semester.
  • That must be followed up by another COVID-19 test on their day of arrival on campus.
  • In lieu of a negative test, unvaccinated students need to attest to UB that they quarantined at least 10 days prior to or upon arrival to campus.

Events and Gatherings

Updated 10/23/2021

Restrictions for large indoor events

  • Beginning Oct. 1, 2021 - All spectators attending men's and women's basketball games in Alumni Arena must provide proof they have been vaccinated against COVID-19. A vaccination card, a photo of a vaccination card, an Excelsior Pass or a digital vaccine card are all acceptable. Attendees should be prepared to show photo ID as well.
    • Masks will be required within indoor locations (concourse, club-level suites) in UB Stadium. Masks also will be required at all times while attending events inside Alumni Arena, the Center for the Arts and Slee Hall.        
    • The policy also applies to public cultural events in Slee Hall and the Center for the Arts. Masks will also be required on the concourse and within club-level suites in UB Stadium.
    • Individuals will not be able to attend events at Alumni Arena, the Center for the Arts and Slee Hall without proof of at least one dose of the vaccine, even if they have a medical or religious exemption.
    • Children under 12 who are not vaccinated will still be admitted to the game but must wear a mask at all times.
  • In accordance with updated guidelines from the Centers for Disease Control and Prevention and Erie County Department of Health, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings.
  • Additional COVID-19 restrictions remain in effect for large indoor events with more than 5,000 people in attendance.

Restrictions for large outdoor events

  • Beginning Oct. 1, 2021 - All spectators attending football games at UB Stadium must provide proof they have been vaccinated against COVID-19. 
    • A vaccination card, a photo of a vaccination card, an Excelsior Pass or a digital vaccine card are all acceptable. Attendees should be prepared to show photo ID as well. 
    • Masks will no longer be required when spectators are outdoors at UB Stadium, but will be required within indoor locations in UB Stadium, such as the concourse and club-level suites.
    • Individuals will not be able to attend events at UB Stadium without proof of at least one dose of the vaccine, even if they have a medical or religious exemption.
    • Children under 12 who are not vaccinated will still be admitted to the game but must wear a mask at all times.
  • Face coverings will be required for both vaccinated and unvaccinated individuals at outdoor events or settings with more than 100 people in attendance. Individuals can remove their face coverings to eat or drink but must replace the face covering when finished.

Updated 10/25/2021

When visiting UB’s Art Galleries (e.g., Anderson Gallery, CFA galleries) or other displays, exhibits or collections of artistic or scholarly work, during normal operations, vaccination is not required. However, attendees at events held in gallery or exhibit spaces (e.g., opening receptions, artist lectures, performances) ARE required to show proof of a completed vaccination series.

Visiting UB galleries and exhibit spaces during normal operations:

When visiting UB’s art galleries or other displays of artistic or scholarly work during normal operations:

  • Proof of COVID-19 vaccination is not required
  • Masks are required at all times.

Children under 12 who are not vaccinated must be masked at all times.

Attending events at UB galleries or exhibit spaces:

When attending events that take place in UB galleries, displays or other exhibit spaces (e.g., gallery receptions, artist lectures, performances), attendees MUST:

  • Provide proof of completed vaccination series

A vaccination card, a photo of a vaccination card, an Excelsior Pass or a digital vaccine card are all acceptable. Attendees should be prepared to show photo ID as well.

  • Wear masks at all times.
  • Children under 12 who are not vaccinated must be masked at all times. 

Visitors

Updated 8/3/21

Effective Aug. 3, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings. This includes classrooms, hallways, libraries and other common spaces, as well as UB buses and shuttles. 

Resources

You can learn more about UB’s and New York State’s guidelines and protocols for COVID-19 from these resources:

COVID-19: UB Planning and Response

  • Health and safety information for the university community
  • How UB is moving forward during COVID-19

Student Guidance

  • Staying healthy together
  • Living and dining tips
  • Campus resources
  • Get the most from your experience

Research Ramp Up and Guidance

  • Guidance for resuming research activities
  • Lab ramp-up checklists and policies