University at Buffalo (UB) 
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Time Sheet (Biweekly) for Nonexempt Employees (UBF)
For payment, submit a UBF paid nonexempt employees timesheet.
The UBF Timesheet is to be completed electronically.
Section 1
- Input your Last (Family) Name, First (Given) Name
- Input your Person Number (####-####)
- Input the Pay Period (Please see Hourly Calendar PDF)
- Input the Account/Fund Number
- Input the Department’s Name
Section 2
- Input your Time In/Time Out and include your lunch breaks (if taken)
- If you work more than 6 hours, you are legally required to take a 30-minute lunch break
- Please enter your Hours Worked as .00 (:00), .25 (:15), .50 (:30), or .75 (:45)
- Hours Worked: 4 hours = 4.00 hours
- Hours Worked: 4 ¼ hours = 4.25 hours
- Hours Worked: 4 ½ hours = 4.50 hours
- Hours Worked: 4 ¾ hours = 4.75 hours
- Add up the Hours Worked that week and input that in the Total Hours for each table
- Make sure all the time calculations are correct
Section 3
- Input your Hourly Rate and the Overtime Rate (Hourly Rate x 1.5)
- Input the Amount Due (Hourly Rate X Total Hours Worked)
- Input the Dates of the Pay Period under Date
- Input your Total Hours Worked during that Pay Period (Week 1 Total Hours + Week 2 Total Hours
Section 4
- Sign the timesheet
- Have your Supervisor sign the timesheet
- Have an Authorized Signatory from the account/fund sign the timesheet (This may be your supervisor)
- Submit complete PDF to UBF-Timesheets@buffalo.edu
- We will send a confirmation email saying that we have received your email and will let you know the date the timesheet will be paid on
Completing the PDF Form
- Read through all pages of the document to find specific instructions.
- Enter requested information into the form per the instructions.
- Send form for supervisory and signatory approval.
- Save a copy of the signed form for your records.
- Submit form to ubf-timesheets@buffalo.edu. Do not forward originals to UBF.
Need Help Completing the Form?
UBF Payroll Administration
General Questions (Direct Deposit, Accufund Portal, Tax Withholding, Garnishments, etc.)
Submit a Timesheet or Questions About Timesheets
ePTF Questions
Form Facts
Form Type: Downloadable, PDF document
Requirements: Adobe Reader
Updated: September 23, 2021
Owner: UB Foundation