Procurement Card (PCard) Monthly Summary Log for State

State PCard cardholders report transactions monthly within 15 days of the closing date of the billing statement.

Keep This Record

Your department must retain this form and original receipts, invoices and any additional purchase justification for six (6) years plus the current year.

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Completing the Microsoft Excel Form

  1. Enter the requested information on the form
  2. Print the form
  3. Attach original invoices, receipts and supporting documentation, as described in the PCard guidelines
  4. Retain on file in your department for six-plus-current fiscal years

Need Help Completing the Form?

Valerie Dennis.

Valerie Dennis

Asset Management, Card Programs and eProcurement

Financial Management

Phone: 716-645-2604


Form Facts

Form Type: Downloadable, Microsoft Excel document

Requirements: Microsoft Office Excel

Updated: 5/2023

Owner:  Financial Management